Sales > Manage Retainers
You can easily track all transactions that are associated with receiving a Retainer from a customer. To have the ability to Manage Retainers you must first select the Sales preference ‘I Use Retainers’. Selecting this preference will enable you to create a list of Retainers received and manage the status of each retainer.
This feature will enable you to receive money to a retainer, pay sales using the retainer, print statements and create letters to your customers to request a replenishment of the retainer.
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Click the Sales tab.
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Select the I Use Retainers option.
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In the Retainer Name field, enter the name you will use to identify the retainer and press TAB.
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In the Description field, type a description of the retainer or any notes relating to the retainer.
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In the Liability Account for Tracking Retainers enter the account used to track the retainer.
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Deposit to Account. Select this option to record a Receive Retainer transaction directly into an account that is a bank or credit card account type.
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Group with Undeposited Funds. Select this option if you want to include this payment in a bank deposit. For more information about undeposited funds and preparing bank deposits, see Bank deposits
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The Payor, ID#, Date, Payment Method, Retainer, Memo fields will be autofilled using the Retainer Inforamtion provided.
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Enter the Acct#, Name, Amount, Job and Memo for each allocated account.
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Enter the customer from which the retainer was received and all other information for the sale, then click Record. For more information on entering sales, see Entering sales.
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Click Cancel to close the sales window.
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Select Pay from Retainer and enter the customer from which the retainer was received. The name of the linked customer on the retainer and the Retainer Balance will appear.
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Enter the Amount Received and the Amount Applied to the sale.
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Click Record.
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