Changing or deleting a transaction

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Setting up your company file

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Set up accounts

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Enter account opening balances Set up preferences Set a password for the Administrator user ID

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Do an initial bank reconciliation

Task 1: Identify uncleared withdrawals and deposits Task 2: Record uncleared withdrawals and deposits Task 3: Reconcile

Create item records Enter stock opening balances Set up a Web Store Manage Mobile Application Manage Time Tracker

Receiving money Preparing a bank deposit Spending money Entering transactions in the Bank Register window Transferring money between accounts Tracking petty cash expenses

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Importing statements Recording miscellaneous transactions Credit card transactions Analysing your cash flow

Creating a customer card

Task 1: Enter information about the customer Task 2: Choose the type of sale Task 3: Enter the items or services you are selling Task 4: Enter additional information about the sale Task 5: Complete the sale Adding and deleting transaction lines, subtotals and headers in sales transactions

Recording sales with insufficient on-hand item quantities

Allow negative on-hand quantities and values Build, buy or backorder items

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Entering a purchase transaction Task 1: Enter information about the supplier Task 2: Choose the type of purchase Task 3: Enter the items or services you are purchasing Task 4: Enter additional information about the purchase Task 5: Complete the purchase Adding lines, subtotals and headers to purchases

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Reviewing payroll information

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Data that will print in this field Required/Optional (P14 field title)

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International transactions

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Transferring funds to a foreign account Entering foreign-currency transactions in a local account Reconciling accounts containing foreign transactions

Setting up VAT codes

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Reporting EC sales

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Adding a record

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Finding a record Changing a record Inactivating or reactivating a record Deleting a record

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Finding a transaction

Changing or deleting a transaction

Changing a transaction Deleting a transaction

Reversing a transaction

Recurring transactions

Setting up recurring transactions Recording recurring transactions Responding to reminders for recurring transactions

Publishing to iCal

Publishing an invoice or purchase to iCal Publishing a recurring transaction to iCal Publishing a reminder log to iCal

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Tracking reimbursable expenses

Task 1: Set up a job Task 2: Assign expenses to the job Task 3: Bill the customer Changing the status of a reimbursable expense

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Auditing your records

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Month-end procedures

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Starting a new financial year

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Starting a new payroll year

Task 1: Process the last paycheques for the year Task 2: Print payroll reports Task 3: Prepare and submit payroll tax forms Task 4: Back up your company file Task 5: Start a new payroll year Task 6: Optimise and verify your company file

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Networking company files

Preparing company files for multiple users Setting up the network hardware Setting up a company file folder on a Mac OS X host Accessing the shared company file from Mac OS X workstations

Transactions > Changing or deleting a transaction

Changing or deleting a transaction

If you are part way through entering a transaction, you can erase it and start again by choosing Erase [...] from the Edit menu.

Sometimes, however, you may need to make changes to or delete a transaction you have already recorded. A transaction can be changed or deleted only if it is changeable. A changeable transaction has a white zoom arrow (

) next to it.

To check if transactions are changeable, make sure the Transactions CAN’T be Changed; They Must be Reversed option is deselected on the Security tab view of the Preferences window. Note that when you install your AccountEdge software, this preference is not selected.

If you want to maintain a strict audit trail, you should consider making transactions unchangeable. You can select this preference at any time. An unchangeable transaction is identified by a grey zoom arrow (

) next to it.

If you make your transactions unchangeable, you need to reverse a transaction to cancel its effect on your accounts—see Reversing a transaction.

■	Changing a transaction

■	Deleting a transaction

■	Reversing a transaction

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