Audit trail tracking system

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Reviewing payroll information

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Data that will print in this field Required/Optional (P14 field title)

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Task 1: Select the multiple currency option Task 2: Set up records for foreign currencies Task 3: Create accounts to track foreign-currency transactions Task 4: Assign accounts to foreign currencies Task 5: Assign appropriate currencies to foreign customers and suppliers

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Auditing your records

Company Data Auditor Audit trail tracking system

Reviewing financial information

End-of-period procedures

Month-end procedures

Task 1: Run the Company Data Auditor Task 2: Review reports Task 3: Send customer statements Task 4: Record depreciation Task 5: Lodge VAT returns Task 6: Pay PAYE and NIC that is due Task 7: Lock periods

Starting a new financial year

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Starting a new payroll year

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Financial control > Auditing your records > Audit trail tracking system

Audit trail tracking system

You can track specific transactional, account, VAT, payroll [ AccountEdge Plus only] and system changes made to your company file using an audit trail tracking system. You can then print an Audit Trail report which lists all the changes recorded in a specified date range.

To track changes, go to the Setup menu, choose Preferences and then set the Use Audit Trail Tracking preference in the Security tab.

The changes that are recorded are outlined below:

•	deletion of transaction

•	change of card selection

•	change of ID No.

•	change of date

•	change of amount on any line

•	change of account on any line

•	change of item selection

•	change of job selection.

•	change of the current account number

•	change of the account’s opening balance

•	addition of a new account

•	deletion of an account.

•	deselection of VAT on any line of a sales or purchase transaction

•	change of VAT code for a sales or purchase transaction

•	change of VAT amount for a sales or purchase transaction

•	adding transactions with a VAT code other than the default code for the selected card or account (invoices only, not orders or quotes)

•	adding transactions with a changed taxable amount

•	change of the linked account selection in any of the VAT Code Information windows.

Payroll [AccountEdge Plus only]

Changes to the setup of an employee’s card, including:

•	change of pay basis, pay rate or pay frequency

•	change of default wages expense account

•	change of ‘Carry Over’ entitlements

•	change of pay history

•	change of employee’s tax code

Changes to the setup of a payroll category, including:

•	changes to wage, entitlement, deduction or expense type

•	changes to deduction or expense limits.

•	Change of the linked account selection in any of the Linked Accounts windows

•	change to the lock periods security preference (this includes changes of the lock period date and the selection/deselection of the preference)

•	change to the Transactions CAN'T be Changed; They must be Reversed preference

•	change to the Use Audit Trail Tracking preference.

■	Company Data Auditor

■	Set up preferences

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