Stock > Creating items
Before you begin to track your stock, you need to create a record for each item of the stock. An item can be:
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a service that your company wants to include on item invoices, for example, ‘Delivery’ or ’Handling’.
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When you create an item record, you can choose to buy, sell or stock the item. These selections determine what functions you can use the item with. For example, if you want to include a service item on an invoice (such as installation), you need to specify that you sell the item.
An item that you stock is an item whose quantities and values you want to track. Maintaining an accurate record of on hand levels of these items requires you to do regular maintenance tasks. For example, you need to record stock adjustments to write-off damaged stock or to record a stocktake.
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Items or services you want to include on an item purchase order.
This includes items that are not for resale, and for which you don’t need to track quantities and values. For example, items for office use only.
It can also include raw materials you use as components to build other stock items.
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Items or services you want to include on an item invoice.
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Items you buy or sell and whose quantity and values you want to track.
It can also include intermediate goods used in the productions process, such as parts used to manufacture finished goods.
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If you have existing on-hand quantities of stock items, you need to record the opening stock level for each item. For more information, see Enter stock opening balances.
