Receiving payments

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Receiving money Preparing a bank deposit Spending money Entering transactions in the Bank Register window Transferring money between accounts Tracking petty cash expenses

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Recording sales with insufficient on-hand item quantities

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Receiving items without a supplier invoice

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Data that will print in this field Required/Optional (P14 field title)

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Starting a new financial year

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Starting a new payroll year

Task 1: Process the last paycheques for the year Task 2: Print payroll reports Task 3: Prepare and submit payroll tax forms Task 4: Back up your company file Task 5: Start a new payroll year Task 6: Optimise and verify your company file

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Sales > Receiving payments

Receiving payments

When customers make payments against invoices, you record the payments in the Receive Payments window. You can record the payments against one or more of the customer’s outstanding invoices. If you don’t want to create an invoice for a customer, you can enter the customer payment in the Receive Money window. See ‘To record money you receive’ on page 47.

You can also record payments from your customers in the Bank Register window. If you have several customer payments and don’t want to record detailed information (such as payment methods and discounts) for each payment, the Bank Register window can save you time. Note that when you use the Bank Register window for customer payments, the entire payment is automatically allocated to the oldest invoices first. For more information, see ‘Entering transactions in the Bank Register window’ on page 52.

The options for recording receipts and invoice payments are summarised in the following diagram.

note : Customer payments at point of sale

If customers make payments when purchasing merchandise or services and you are issuing them an invoice, you can enter the payment amount in the Paid Today field of the invoice. See ‘Enter additional information about the sale’ on page 68.

To record payments against invoices

■	Entering sales

■	Printing payment receipts

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