Accessing the shared company file from Mac OS X workstations

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Setting up your company file

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Entering a purchase transaction Task 1: Enter information about the supplier Task 2: Choose the type of purchase Task 3: Enter the items or services you are purchasing Task 4: Enter additional information about the purchase Task 5: Complete the purchase Adding lines, subtotals and headers to purchases

Receiving items without a supplier invoice

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Processing termination payments

Task 1: Determine any outstanding entitlements Task 2: [Optional] Create payroll categories for termination payments Task 3: Process a paycheque for the final pay Task 4: Terminate the employee in the Card File Task 5: Print the employee’s P45

Reviewing payroll information

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Preparing and filing payroll tax forms

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Data that will print in this field Required/Optional (P14 field title)

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International transactions

About the multiple-currency feature

Setting up multiple currencies

Task 1: Select the multiple currency option Task 2: Set up records for foreign currencies Task 3: Create accounts to track foreign-currency transactions Task 4: Assign accounts to foreign currencies Task 5: Assign appropriate currencies to foreign customers and suppliers

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Setting up VAT codes

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Reporting EC sales

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Publishing to iCal

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Customising reports

Task 1: Select the data to be printed Task 2: Specify the required fields Task 3: Select finishing options Task 4: Change the report format Task 5: Print the report Task 6: Save the report Changing the default fonts on reports Frequently used reports Overview of report details

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Adding and editing elements

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Contact management

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Financial control

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Tracking reimbursable expenses

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Auditing your records

Company Data Auditor Audit trail tracking system

Reviewing financial information

End-of-period procedures

Month-end procedures

Task 1: Run the Company Data Auditor Task 2: Review reports Task 3: Send customer statements Task 4: Record depreciation Task 5: Lodge VAT returns Task 6: Pay PAYE and NIC that is due Task 7: Lock periods

Starting a new financial year

Task 1: Complete month-end tasks Task 2: Perform a stocktake Task 3: Provide information to your accountant Task 4: Enter end-of-year adjustments Task 5: Back up your company file Task 6: Start a new financial year Task 7: Optimise and verify your company file

Starting a new payroll year

Task 1: Process the last paycheques for the year Task 2: Print payroll reports Task 3: Prepare and submit payroll tax forms Task 4: Back up your company file Task 5: Start a new payroll year Task 6: Optimise and verify your company file

Managing user accounts and company files

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Servicing your company file

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Troubleshooting your company file

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Importing and exporting data

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Networking company files

Preparing company files for multiple users Setting up the network hardware Setting up a company file folder on a Mac OS X host Accessing the shared company file from Mac OS X workstations

Networking company files > Accessing the shared company file from Mac OS X workstations

Accessing the shared company file from Mac OS X workstations

■	Workstations are Macintosh computers that access a company file stored on another computer, referred to as a host computer. Accessing the remote Public folder located on the host requires you to complete these procedures for each Macintosh workstation on the LAN running Mac OS X.

To access the remote Public folder (Mac OS X)

This procedure shows how to access the remote Public folder and ensure that the Macintosh workstation connects to it automatically when you log in.

1	In the Finder, go to the Go menu and choose Connect to Server.

2	Click Browse¹ or type the URL for the Apple Filing Protocol (AFP, that is, TCP/IP) in the Server Address field, for example, afp://192.168.75.5.

3	Click Connect. The Connect to file server … window appears.

4	Click Guest and then click Connect.

5	In the Select the volumes … window, click the remote user folder to be mounted (for example, share folder) and click OK. A network disk icon appears on the desktop.

6	Open System Preferences and click Accounts. The Accounts window appears.

7	Click the Login Items tab and drag the network disk icon from the desktop into the Login Items list.² The network disk is added to the list as a folder item. Do not select the Hide option next to the network disk item.

Now, at each login the user’s workstation will be connected to the remote Public folder on the host computer. When you store company files in this shared Public folder on a host they can be accessed from workstations.

tip : Access the remote company file with an alias

Open the shared Public folder, click the company file, create an alias, and drag the alias to the desktop. Next time you start the computer, double-click on the company file’s alias to open the shared file.

■	Preparing company files for multiple users

■	Setting up the network hardware

■	Setting up a company file folder on a Mac OS X host

1

The Browse option appears in Mac OS X 10.4 or later.

2

In Mac OS X 10.3, click the StartUp Items tab and drag the network disk icon from the desktop into the StartUp Items list.

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