Creating supplier debits

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Creating supplier debits

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Purchases > Creating supplier debits

Creating supplier debits

A supplier debit is money that a supplier owes you.

Recording supplier debits

You can create a supplier debit in one of two ways:

■	Reverse an existing purchase. Use this method if you have been debited for the entire purchase.

■	Manually create a debit. Use this method if you have been debited for part of a purchase.

To reverse an existing purchase

To manually create a debit for a non-item purchase

1	Go to the Purchases command centre and click Enter Purchases. The Purchases window appears.

2	In the Supplier field, type or select the supplier’s name.

3	Select Purchase from the list in the top left corner of the window.

4	Click Layout and select Miscellaneous.

5	In the Description field, type the reason for the supplier debit.

6	In the Acct No. field, type the account number to be debited or select it from the list. This is normally an expense account called Purchases Returns.

7	In the Amount field, type the amount of the debit as a negative amount.

8	Click Record. A supplier debit memo appears in the Purchases Register window.

To manually create a debit for an item purchase

1	Go to the Purchases command centre and click Enter Purchases. The Purchases window appears.

1	In the Supplier field, type or select the supplier’s name.

2	Select Purchase from the list in the top left corner of the window.

3	Click Layout and select Item.

4	In the Bill field, type the quantity of the item you are returning as a negative number.

5	In the Item Number field, type the item number or select it from the list. The cost of the item is displayed as a negative amount in the Total field.

6	Click Record. A debit memo appears in the Purchases Register window.

■	Settling supplier debits

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