Set up purchases

■	record quotes, orders and bills

■	view your purchase history

■	see what you owe your suppliers.

note : Do you need to do this task?

If you want to record the orders and purchases you make with suppliers and track the amounts you owe, you need to set up the purchases features.

Before you start using the purchases features, you should use the Purchases Easy Setup Assistant to enter the following information:

■	Supplier details Create a card record for each of your suppliers and enter such details as their addresses and phone numbers.

■	Historical purchases [Existing businesses only] If you had outstanding bills on the first day of your conversion month, you will need to record some details about them, such as outstanding bill amounts and the credit terms.

To access the Purchases Easy Setup Assistant, go to the Setup menu, choose Easy Setup Assistant and then click Purchases.

You can also use the Purchases Easy Setup Assistant to choose the payment method you normally use to pay bills, your preferred purchase order layout and several other settings that will help you record purchases faster. These settings will automatically apply to cards you create for your suppliers; however, you can change them as required.

Optional purchases setup tasks

In addition to the Purchases Easy Setup Assistant tasks, you may also want to do the following tasks if they are relevant to your business.

Task

Customise forms

Change the appearance of the default purchase orders and other forms.

Customising forms

Import cards

Import supplier information from:

•	another AccountEdge company file

•	another accounting system

•	a spreadsheet

•	a text file.

Importing data

Synchronise supplier records with Address Book

Synchronise your supplier card records with your contact records in Address Book.

Synchronising AccountEdge cards with Mac Address Book cards

Group cards

Use identifiers and custom lists to group the cards of suppliers who have similar attributes.

Grouping your contacts