Changing or deleting a transaction

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Overview Create a company file Easy setup assistant Set up preferences Set a password for the Administrator user ID Set up accounts Enter account opening balances

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Do an initial bank reconciliation

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Entering a purchase transaction Task 1: Enter information about the vendor Task 2: Choose the type of purchase Task 3: Enter the items or services you are purchasing Task 4: Enter additional information about the purchase Task 5: Complete the purchase Adding and deleting lines, subtotals, and headers to purchases

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Creating a purchase order from a sale Changing the status of a purchase Reviewing your purchases information Paying bills Preparing electronic payments

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Reviewing payroll information

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Finding a transaction

Changing or deleting a transaction

Changing a transaction Deleting a transaction

Reversing a transaction

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Task 1: Select the multiple currency option Task 2: Set up records for foreign currencies Task 3: Create accounts to track foreign-currency transactions Task 4: Assign accounts to foreign currencies Task 5: Assign currencies to foreign customers and vendors

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Task 1: Run the Company Data Auditor Task 2: Reconcile your bank accounts Task 3: Review reports Task 4: Send customer statements Task 5: Record depreciation Task 6: Pay payroll taxes Task 7: Lock periods

Starting a new fiscal year

Task 1: Complete month-end tasks Task 2: Perform an inventory count Task 3: Provide information to your accountant Task 4: Enter end-of-year adjustments Task 5: Back up your company file Task 6: Start a new fiscal year Task 7: Optimize and verify your company file

Starting a new payroll year

Task 1: Process the last paycheques for the year Task 2: Print year-end payroll forms Task 3: Print payroll reports Task 4: Back up your company file Task 5: Start a new payroll year Task 6: Check that you have the latest tax tables Task 7: Optimize and verify your company file

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Servicing your company file

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Special considerations for networked company files

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Troubleshooting your company file

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Networking company files

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Setting up a company-file folder on a Mac OS X host Accessing the shared company file from Mac OS X workstations

Glossary

Transactions > Changing or deleting a transaction

Changing or deleting a transaction

If you are part way through entering a transaction, you can erase it and start again by choosing Erase from the Edit menu.

Sometimes, however, you may need to make changes to or delete a transaction you have already recorded. A transaction can only be changed or deleted:

■	if it is changeable. A changeable transaction is identified by a white zoom arrow () next to it.

To check if your transaction is changeable, make sure the Transactions CAN’T be Changed; They Must be Reversed option is deselected in the Security tab view of the Preferences window. Note that when you create your company file, this preference is not selected.

If you want to maintain a strict audit trail, you should consider making your transactions unchangeable by setting this preference. An unchangeable transaction is identified by a gray zoom arrow (

) next to it.

■	if it is not dated within a locked period.

Lock periods prevent you from inadvertently making an entry in a period in which you don’t want new entries. For example, after you have completed end-of-month reports for January, you might lock the period so that the balances for that month cannot be changed. If you want to change a transaction in a locked period, you need to unlock the period first.

If you make your transactions unchangeable, you need to reverse the transaction to cancel its effect on your accounts—see Reversing a transaction.

■	Changing a transaction

■	Deleting a transaction

■	Reversing a transaction

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