Viewing an employee’s accrual balances

The Accruals section in the Payroll Details tab of an employee’s card displays the accrual amounts that have been carried over from the previous payroll year, the accrual amounts for the year to date, and the total accrual amounts owing to the employee.

For example, an employee may have 40 hours of accrued vacation leave carried over from the last payroll year. In the current fiscal year, the employee has accrued another 10 hours, but has taken 8 hours of vacation leave. Therefore, 2 hours will be displayed in the Year-to-Date column and the Total column will display 42 hours.

You can also view an employee’s accrual balances and the dates leave was taken in the Accrual Balance Details report. (Note that leave dates are only included if they were entered on employee paychecks.)

To view or edit an employee’s accrual balances

1	Go to the Card File command center and click Cards List. The Cards List window appears.

2	Click the Employee tab and select the employee. Click Edit. The Card Information window appears.

3	Click the Payroll Details tab.

4	Click Accruals. The Accruals section displays the total number of hours an employee is entitled to take as sick and vacation pay.

5	If necessary, type the accrual hours carried over from a previous period in the Carry Over column next to the accrual category.

6	Click OK and then click Close.