Recording miscellaneous transactions

If you find that one of your check forms is damaged and not usable for printing or that you have made a mistake when writing the check manually, you may want to void a check.

Follow the steps below to void a check that you have not recorded in your software. If you want to make changes to a check you have already recorded, see ‘Changing a transaction’.

1	Go to the Banking command center and click Spend Money. The Spend Money window appears.

2	Choose the checking account from which you want to void the check.

3	In the Check # field, type the number of the check you want to void.

4	Leave the Amount field and the account allocation fields blank.

5	Click Record, then click OK to confirm that you want to void the check.

To record ATM withdrawals

1	Go to the Banking command center and click Spend Money. The Spend Money window appears.

2	Select the account from which you withdrew money.

3	In the Check # field, enter a phrase to describe the withdrawal.

That way you will know the transaction isn’t an actual check when you view it in a list or on a report. This will also allow you to skip the transaction when you print a range of numbered checks.

4	Complete the other fields in the window.

5	Click Record.

To handle a charge back

A charge back is a transaction that is started when a customer disputes a credit card charge and refuses to pay the credit card company for the charge. The credit card company then denies payment to the credit card processor who handled the transaction. The processor will then deduct the disputed amount from your merchant account.

To handle a charge back, we recommend that your transactions are set to be unchangeable. You can do this by going to the Setup menu, choosing Preferences, clicking the Security tab and selecting the Transactions CAN’T be Changed; They Must be Reversed option.

Find the payment that is being charged back to you. If you selected the preference to make reminder log entries for credit card payments (go to the Setup menu, choose Credit Card Processing and then click Set Up Credit Card Processing), you may be able to locate the transaction using the Authorization Code or Trace ID information found in the reminder log.

2	Reverse the payment. See ‘Reversing a transaction’ to complete the task.