Forms
>
Adding and editing elements
> Adding and editing graphic elements
New Features
Tracking Commissions
Hide Inactive
Multiple Job or Dept Allocation
1099 Enhancements
Inventory Tracking
Track Serial Numbers
Track Warranties
Department Allocation on Time Sheets
Multiple Jobs and Departments
Multiple Currencies
Logging Out Active Users
Introduction
Learn about your AccountEdge software
Manuals
Online help
Other resources
Where to start
Explore your AccountEdge software
Command centers
Sidebar
Action menu
Calendar (date entry)
Business calendar
Calculator
Zoom arrows
Search icons
Select columns
Mouse shortcuts
Shortcut keys
Default screen font
Spell-check
Setting up your company file
Overview
Create a company file
Easy setup assistant
Set up preferences
Set a password for the Administrator user ID
Set up accounts
Enter account opening balances
Advanced setup
Overview
Set up sales
Set up purchases
Set up payroll
Do an initial bank reconciliation
Task 1: Identify uncleared withdrawals and deposits
Task 2: Record uncleared withdrawals and deposits
Task 3: Reconcile
Create item records
Enter your inventory opening balances
Set up Business Services
Activating Business Services
Set up Vendor Payments and Direct Deposits
Set up Payroll Tax Forms
Registering to use Payroll Tax Forms
eFile
Set up a Web Store
Web Store Gift Cards
Web Store Sync items
Manage Mobile App
Manage AccountEdge Cloud
Manage Rerun
Banking
Receiving money
Bank deposits
Spending money
Entering transactions in the Bank Register window
Transferring money between accounts
Tracking petty cash expenses
Recording miscellaneous transactions
Credit card transactions
Credit card payments using Merchant Account Service
Processing credit card payments using Merchant Account Service
Declined authorization
Timed-out authorization
Voiding Merchant Account Service credit card payments
Reconciling your bank accounts
Undoing an account reconciliation
Importing statements
Analyzing your cash flow
Sales
Creating a customer card
Entering sales
Task 1: Enter information about the customer
Task 2: Choose the type of sale
Task 3: Enter the items or services you are selling
Task 4: Enter additional information about the sale
Task 5: Complete the sale
Adding and deleting transaction lines, subtotals, and headers in sales transactions
Recording sales with insufficient on-hand item quantities
Build, buy, or backorder items
Allow negative on-hand item quantities
Changing the status of a sale
Reviewing your sales information
Receiving payments
Printing payment receipts
Credit control
Credit limits
Credit holds
Finance charges paid by customers
Customer credits
Settling credits
Dealing with a vendor who is also a customer
Accounting for bad debts
Manage Retainers, Escrows & Trusts
Progress Billing
Process Web Orders
Managing Sales Tax
How to manage your sales tax
Step 1: Setup tax codes
Step 2: Assign tax codes to customers and vendors
Step 3: What reports to run when its time to file your sales tax return
Step 4: How to deal with making adjustments
Step 5: Cutting the check
Commission Tracking
Purchases
Creating a vendor card
Setting up cards for 1099 vendors
Entering purchases
Entering a purchase transaction
Task 1: Enter information about the vendor
Task 2: Choose the type of purchase
Task 3: Enter the items or services you are purchasing
Task 4: Enter additional information about the purchase
Task 5: Complete the purchase
Adding and deleting lines, subtotals, and headers to purchases
Receiving items without a bill
Set up an accrual account for items received without a vendor bill
Record items received without a bill
Creating a purchase order from a sale
Changing the status of a purchase
Reviewing your purchases information
Paying bills
Preparing electronic payments
Recording and settling vendor debits
Settling vendor debits
Adding finance charges paid to vendors
Paying your employees
Creating payroll categories
Wages Information window
Accrual Information window
Deduction Information window
Employer Expense Information window
Editing payroll categories
Creating employee cards
Entering employee payroll information
Timesheets
Delete timesheet entries
View timesheet reports
Processing your payroll
Task 1: Select the pay period
Task 2: [Optional] Include employee timesheets
Task 3: Select and edit paychecks
Task 4: Record employee pays
Task 5: Process payments
Task 6: Print/email pay stubs
Payroll liabilities
Reviewing payroll information
Viewing pay history
Viewing prior year payroll reports
Viewing an employee’s accrual balances
Analyzing payroll
Reviewing payroll liabilities
Payroll tax forms
Billing for time
About the time billing feature
Setting time billing preferences
Setting billing rates
Creating activities
Creating activity slips
Creating multiple activity slips
Reviewing and changing activity slips
Creating time billing invoices
Work in progress
Billing Rate Levels
Inventory
Creating items
Average Cost, Last Cost, and Standard Cost
Creating Item Variations
Making inventory adjustments
Inventory locations
Recording inventory movements between locations
Building items
Auto-building items
Counting inventory
Reviewing your inventory information
Setting item prices
Customizing inventory
Creating custom price levels
Creating custom lists
Custom lists and inventory reports
Creating brands list
Brands list and inventory reports
Weight
Creating custom fields
Creating tags list
Tag list and inventory reports
Web Store Item Sync
Track Serial Numbers
Track Warranties
International transactions
About the multiple-currency feature
Setting up multiple currencies
Task 1: Select the multiple currency option
Task 2: Set up records for foreign currencies
Task 3: Create accounts to track foreign-currency transactions
Task 4: Assign accounts to foreign currencies
Task 5: Assign currencies to foreign customers and vendors
Exchange rates
Tracking currency gains and losses
Tracking realized currency gains and losses
Unrealized currency gains and losses
Miscellaneous transactions
Lists
Adding a record
Adding records using Easy-Add
Setting up tax codes
Finding a record
Changing a record
Inactivating or reactivating a record
Deleting a record
Combining records
Combining cards
Combining accounts
Combining items
Tracking Mileage
Company vehicles list
Mileage Rates
Mileage Slips
Document Manager
Reports
Producing reports
Printing report batches
Customizing reports
Task 1: Select the data to be printed
Task 2: Select the required fields
Task 3: Select finishing options
Task 4: Change the report format
Task 5: Print the report
Task 6: Save the report
Changing the default fonts on reports
Transactions
Finding a transaction
Changing or deleting a transaction
Changing a transaction
Deleting a transaction
Reversing a transaction
Recurring transactions
Setting up recurring transactions
Recording recurring transactions
Reminders
Publishing to iCal
Publishing an invoice or purchase to iCal
Publishing a recurring transaction to iCal
Publishing a reminder log to iCal
Forms
Finding forms
Sending forms
Sending forms when you record a transaction
Sending forms in a batch
Advanced filters
Customizing forms
Task 1: Display the form
Task 2: Set up form properties
Task 3: Add and edit elements
Task 4: Preview the customized form
Task 5: Save the customized form
Task 6: Print the customized form
Changing the default fonts on forms
Adding and editing elements
Adding and editing data and label elements
Adding and editing graphic elements
Editing all elements with common commands
Contact management
Creating a card
Keeping in touch with your contacts
Personalized letters
Mailing labels
Reminder log
Other ways to keep in touch
Grouping your contacts
Identifiers
Custom lists
Synchronizing AccountEdge cards with Mac Address Book cards
Deleting cards
Resetting the synchronization
Synchronizing AccountEdge cards with Microsoft Outlook contacts
Exporting your AccountEdge cards to your Outlook contacts
Importing your Outlook contacts to your AccountEdge cards
Customizing cards
Card identification codes
Card pictures
Reviewing your contact information
Financial control
Tracking financial information
Accounts
Categories
Jobs
Departments
Tracking reimbursable expenses
Task 1: Set up a job
Task 2: Assign expenses to the job
Task 3: Bill the customer
Changing the status of a reimbursable expense
Budgets
Entering budget amounts
Budget Shortcuts window
Auditing your records
Reviewing financial information
End-of-period procedures
Month-end procedures
Task 1: Run the Company Data Auditor
Task 2: Reconcile your bank accounts
Task 3: Review reports
Task 4: Send customer statements
Task 5: Record depreciation
Task 6: Pay payroll taxes
Task 7: Lock periods
Starting a new fiscal year
Task 1: Complete month-end tasks
Task 2: Perform an inventory count
Task 3: Provide information to your accountant
Task 4: Enter end-of-year adjustments
Task 5: Back up your company file
Task 6: Start a new fiscal year
Task 7: Optimize and verify your company file
Starting a new payroll year
Task 1: Run your last payroll
Task 2: Optimize and verify your company file
Task 3: Back up your company file
Task 4: Start a new payroll year
Task 5: Install product updates
Task 6: Run your first payroll
Task 7: Restore your backup
Task 8: Print year-end payroll forms
Task 9: Print vendor 1099 statements
Task 10: Print payroll reports
Preparing 1099 and 1096 forms
Preparing 1099 and 1096 forms using your company file information
Preparing 1099 vendor forms manually
Managing user accounts and company files
Managing user accounts
Backing up and restoring company files
Servicing your company file
Checking your company file for errors
Optimizing your company file
Purging information that is no longer needed
Troubleshooting file-locking problems
Special considerations for networking company files
Preferences in a network environment
Preventing data entry while generating reports
Storing custom reports on a network
Displaying up-to-date information
Improving performance
Alert messages—company file
Alert messages—transactions
Importing and exporting data
Exporting data
Exporting to and importing from AccountantLink
Importing data
Importing Quicken (QIF) files
Managing import and export records
AppleScripts
Networking company files
Preparing company files for multiple users
Setting up the network hardware
Setting up a company-file folder on a Mac OS X host
Accessing the shared company file from Mac OS X workstations
Setting up a company-file folder on a Windows host
Accessing the shared company file from a Windows workstation
Glossary
Index
Adding and editing graphic elements
You can also add graphic elements to a form: rectangles to visually group elements, lines to separate elements, icons, logos, photos, location maps, and other image elements.
To add an image to a form
1
Click the
Image
button in the
Customize
window and then click on the form where you want to place the graphic. A new graphic element appears.
2
Double-click the image element. The
Field Properties
window appears. The
Open
window appears.
3
Click
Load Picture
. The
Open
window appears.
4
Select the image file and click
Open
. The
Field Properties
window displays the graphic in the
Preview Picture
area.
5
Type the field location and field size for the picture.
6
Click
OK
to close the
Field Properties
window. The picture appears in the
Customize
window.
7
If you want, move the image or change the properties of the image—see
‘Editing all elements with common commands’ below
.
To paste an image on a form
You can paste almost any graphic that can be placed on the clipboard into a form, regardless of its graphic format.
1
Open your graphic file in any graphics software.
2
Copy the graphic to the clipboard.
3
Click the add graphic button in the
Customize
window. Then click the location on the form where you want the graphic to appear. A graphic element appears.
4
Double-click the graphic element. The
Field
Properties
window appears.
5
Click
Paste Picture
. The graphic appears in the
Preview Picture
area.
6
Type the field location and element size for the graphic.
7
Click
OK
. The graphic appears in the
Customize
window.
To add shapes to a form
You can draw lines, circles, squares and triangles on your form.
1
Click the
Shapes
button and choose a shape from the list. The selected shape appears on the form.
2
If you want to change the appearance of the shape, open the
Format
window
and click the
Fields
tab.
3
Change the settings as required. You can change the color, border, location, rotation, and size of the shape.
4
If you want to move the shape to a different location on the form, drag and drop the shape using your mouse.
5
If you want to edit other properties of the shape, see
‘Editing all elements with common commands’ below
.
To draw a line on a form
You can draw a vertical or horizontal line on a form.
1
Click the draw line button (
) and then click and hold the mouse at the location on the form where you want the line to begin.
2
Drag to where you want the line to end and then release the mouse button.
To draw a rectangle on a form
1
Click the
Shapes
button (
).
2
Click and hold the mouse at the location on the form where you want the top left corner of the rectangle to appear.
3
Drag to the right and down to where you want the rectangle to end and then release the mouse button.
To change the thickness of a line or rectangle
1
Double-click the line or rectangle. The
Field Properties
window appears.
2
Choose a thickness in the
Line Size
section of the
Field Properties
window.
3
Click
OK
.
Related topics
▪
Customizing forms
▪
Adding and editing elements
▪
Editing all elements with common commands
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