Enter the items or services you are selling

Task 3: Enter the items or services you are selling

The scrolling list in the middle of the Sales window is where you enter details of what you are selling. In this area you will enter item numbers, activity ID numbers, descriptions, account numbers (or names depending on your selection in the Preferences window), and other information to describe the transaction.

One row in the scrolling list is one line item of the transaction. You can enter as many line items for a sale as you want. The fields that appear in the scrolling list differ depending on the layout you are using.

The following illustration briefly describes the line-item entries you can make for a sale with an Item layout and an Invoice status.




A	Ship	The quantity to be delivered.
B	Backorder	The quantity of the item to be placed on backorder. An order for this amount will be created automatically when you click Record.
C	Item Number	Press Tab and select it from your item list.
D	Description	A description of the item appears automatically. You can change this if you want. note : Windows users If you want to check spelling in this field, click Spell. For more information, see ‘Spell-check’ on page 19.
E	Location	If you sell this item from multiple locations, select the location where the item will be sold from. This field appears only if you have more than one location. For more information, see Inventory locations.
F	Price	The price of the item appears automatically. You can change the price if you want.
G	Disc%	[Optional] Enter a volume discount as a percentage.
H	Total	The total price of the items is calculated automatically.
I	Job	[Optional] Type or select a job number here to assign a line item to a job.
J	Tax	If the line item is taxable, mark the Tax column.

The following illustration shows the line item entries for a sale with a Service layout and an Invoice status. These fields also appear in the Professional and Miscellaneous layouts.




A	Description	Description of the goods or services being sold. If you want to check spelling in this field, click Spell. For more information, see ‘Spell-check’ on page 19.
B	Acct# or Account Name	The account to which to allocate the sale.
C	Amount	The amount you are charging for this sale.
D	Job	[Optional] Select a job number here to assign a line item to a job.
E	Tax	If the line item is taxable, mark the Tax column.

note : Add lines, subtotals, and headers to sales transactions

You can add lines, headers, and subtotals to invoices to make it easy to separate and subtotal different groups of line items on one invoice. For more information, see ‘Adding and deleting transaction lines, subtotals, and headers in sales transactions’.