Task 1: Run the Company Data Auditor
1
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Go to the Accounts command center and click Company Data Auditor. The Company File Overview window appears.
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Click Backup and complete the backup procedure.
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Click Lock Periods and select the date before which data cannot be entered).
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Click Load Tax Tables and then complete the procedure for loading tax tables.
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2
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When you have completed the required maintenance tasks, click Next. The Account Reconciliation Review window appears.
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3
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If you want to reconcile an account, select the account and click Reconcile Accounts. Continue with step 3.
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4
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If there is an out-of-balance amount, click Display to view the Receivables Reconciliation Exceptions report, and review, customize, or print the details of the report.
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If there is an out-of-balance amount, click Display to view the Payables Reconciliation Exceptions report, and review, customize, or print the details of the report.
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If there is an out-of-balance amount, click Display to view the Inventory Value Exceptions report, and review, customize, or print the details of the report.
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If there are transactions dated after the current session, click Display to view the Future Dated Transactions report, and review, customize, or print the details of the report.
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If there are payments made prior to the invoice or purchase date, click Display to view the Prepayment Transactions report, and review, customize, or print the details of the report.
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If any orders have a payment flagged as a deposit transaction, click Display to view the Deposit Transactions report, and review, customize, or print the details of the report.
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If you have selected the Use Audit Trail Tracking option in the Preferences window (Security tab), the company file is checked for any transactional, tax, accounts and system changes.
If any changes occurred within the date range specified, click Display to view the Audit Trail report, and review, customize, or print the details of the report.
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If you have selected the Warn if Jobs Are Not Assigned to All Transactions option in the Preferences window (System tab), the company file is checked for cash transactions (within the date range specified) that have no job number.
If any transactions are detected with no job number, click Display to view the Job Exceptions [Cash Transactions] report, and review, customize, or print the details of the report.
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If you have selected the Warn if Jobs Are Not Assigned to All Transactions option in the Preferences window (System tab), the company file is checked for sales and purchase transactions (within the date range specified) that have no job number.
If any transactions are detected with no job number, click Display to view the Job Exceptions [Invoice Transactions] report, and review, customize, or print the details of the report.
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If there is an out-of-balance amount because a payroll liabilities transaction has a payroll paid date equal to or before the current session date, click Display to view the Payroll Liabilities Reconciliation Exceptions report, and review, customize, or print the details of the report.
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6
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When you have finished viewing and, if necessary, printing the Transaction Review reports, click Next. The Tax Exception Review window appears.
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The company file is checked for variances between the tax amount posted and the tax amount calculated for the tax codes assigned to sales transactions. If a variance is found, click Display to view the Tax Amount Variation report, and review, customize, or print the details of the report.
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The company file is checked for variances between the tax amount posted and the tax amount calculated for the tax codes assigned to purchase transactions. If a variance is found, click Display to view the Tax Amount Variation report, and review, customize, or print the details of the report.
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8
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Click Finish. A message appears asking if you would like to print a summary report of the audit findings. Click Yes to print the report or click No to close the Company Data Auditor window without printing the report.
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