Analyzing your cash flow

You can use the Cash Flow Worksheet window to estimate your short-term cash needs. This windows allows you to use the information you’ve entered to create a forecast of your checking asset account or your credit card liability account.

You can change, add, and delete information that appears in the Cash Flow Worksheet window to better estimate your cash flow needs.

note : Work in the Cash Flow Worksheet doesn’t affect your company file

Changes, deletions, and additions you make in the list are used for the purposes of the Cash Flow Worksheet window only. The changes you make here won’t be reflected anywhere else in the your company file.

Information included on the Cash Flow Worksheet

The information used to forecast cash needs includes:

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All recorded transactions.

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Paychecks, banking, and general journal recurring transactions that are expected to be recorded as actual transactions within the specified range of days or were scheduled to be recorded as actual transactions before the current date.

The frequency that was established in the Edit Recurring Schedule window for each recurring transaction is used to determine the date when the transaction should occur.

The information used to forecast cash needs does not include sales and purchases recurring transactions.

note : Mac feature only

You can also review and forecast the performance of your business by using the Business Insights feature. For more information on Business Insights, see ‘Reviewing financial information’.

To review your cash flow

In any command center, select Cash Flow from the Analysis list. The Cash Flow Worksheet window appears.

Select the bank or credit card account that you want to analyze from the Checking Account list.

Type the number of days for which you want to analyze your cash needs in the Days To Look Ahead field and press Tab.

The list in the middle of the window displays the transactions your company is due to perform during the time period you specified. Any transactions that are overdue also appear here.

note :

If you accept the default number in the Days to Look Ahead field without making an entry in the field and no transactions appear, press Tab to refresh the window.

You can change any of the information that appears in the list to better estimate your cash flow needs.

You can also add transactions to the list. To do this, scroll to the bottom of the list and add transaction information in the blank line. When you’re finished, press tab to create a new line, where you can enter additional transaction information.

Click Analyze Cash Needs.

The Cash Flow Worksheet window now lists the transactions that appeared in the previous list with a running balance.

If you want to make changes to the listed transactions, click Return to Worksheet, make your changes and then click Analyze Cash Needs again.

If you want to print the worksheet, click Print.

If you want to view the worksheet in Microsoft Excel, click Excel.

Click Cancel to close the Cash Flow Worksheet window.