Importing and exporting data > Exporting to and importing from AccountantLink
Accountants routinely ask their clients to provide financial information in an electronic format that can be loaded into their software. This makes it easier for the accountant to examine and analyze their clients’ records. After examining their records, the accountant may make adjustments to the records and these need to be entered into the client’s accounting software.
If your accountant requests an electronic copy of your accounting records, you can use your software to create a comma-separated text file that can be read by AccountantLink, a client write-up software package that is popular among accountants.
The file that is created through the export process will contain your company information, account information, and journal entries.
If your accountant makes adjusting journal entries that he or she wants you to enter into your company file, you can request them to give you these journal entries in electronic format. You can then import these journal entries to your software.
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Go to the File menu, choose AccountantLink, and then Export to AccountantLink. The Export File window appears.
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If you want to export journal entries in addition to company information and accounts, select the Include Journal Entries in Export File option. (Keep in mind, however, that exporting journal entries may take some time, and may create a very large export file.)
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From the Dated to end of list, choose the most recent month you want to include in the file. All journal entries from the first day of the fiscal year through the last day of the month you selected will be included in the text file.
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When you’re ready to create the AccountantLink export file, click Export. The Save As window appears.
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Specify a location and file name for the export file. The data is exported and saved as a text (.TXT) file.
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When the file has been created, you can send it to your accountant, who can then import it into AccountantLink.
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Before you begin the import process, you should obtain from your accountant the import file containing the general journal entries that you want to import. You should also make a backup of your company file.
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note : Single-user access
This task requires single-user access. For more information, see Single-user file locking for special tasks.
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Go to the File menu, choose AccountantLink, and then Import from AccountantLink. The Open window appears.
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Locate the import file that your accountant sent you and click Open. The import process begins immediately.
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If you get a warning or an error message indicating that the import was not successful, refer to the import log file in your software installation folder for a list of errors or warnings. This is a text file—readable by most word processors—that lists the problems encountered during the import.
