Advanced setup
>
Set up Credit Card Processing
> Activating Credit Card Processing
New Features
Date Range on Registers
Customer Portal
Prepare Bank Deposit - Sortable Columns
Link to Deposit ID
Last Transaction Date - Advanced Card Search Filter
Credit Limit & Hold window
Auto Fill on Sale Payments
Sortable Columns for Receive Payments
Save Custom Notes
Customer Statements for Overdue Invoices
Sales Tax Rate changes
Introduction
Learn about your AccountEdge software
Manuals
Online help
Other resources
Where to start
Explore your AccountEdge software
Command centers
Action menu
Calendar (date entry)
Calculator
Zoom arrows
Search icons
Select columns
Mouse shortcuts
Shortcut keys
Default screen font
Spell-check
Setting up your company file
Overview
Create a company file
Easy setup assistant
Set up preferences
Set a password for the company file
Set up accounts
Enter account opening balances
Advanced setup
Overview
Set up sales
Do an initial bank reconciliation
Task 1: Identify uncleared withdrawals and deposits
Task 2: Record uncleared withdrawals and deposits
Task 3: Reconcile
Set up Credit Card Processing
Activating Credit Card Processing
Web Pay Setup
Web Store Setup
Manage AccountEdge Connect
Manage AccountEdge Mobile
Manage Rerun
Banking
Receiving money
Bank deposits
Spending money
Entering transactions in the Bank Register window
Transferring money between accounts
Tracking petty cash expenses
Recording miscellaneous transactions
Credit card transactions
Credit card payments using Merchant Account Service
Processing credit card payments using Merchant Account Service
Declined authorization
Timed-out authorization
Voiding Merchant Account Service credit card payments
Reconciling your bank accounts
Undoing an account reconciliation
Importing statements
Analyzing your cash flow [Windows only]
Sales
Creating a Lead Card
Creating a customer card
Entering sales
Task 1: Enter information about the customer
Task 2: Choose the type of sale
Task 3: Enter the items or services you are selling
Task 4: Enter additional information about the sale
Task 5: Complete the sale
Adding and deleting transaction lines, subtotals, and headers in sales transactions
Changing the status of a sale
Reviewing your sales information
Receiving payments
Printing payment receipts
Printing and emailing payment receipts
Credit control
Credit limits
Credit holds
Customer credits
Settling credits
Accounting for bad debts
Process Web Orders
Note: to access this log, go to the Documents folder and click AccountEdge Basic v3 folder and then click Shopify Logs.
Items
Creating items
Customizing Items
Creating custom lists
Custom lists and item reports
Creating brands list
Brands list and sales reports
Weight
Creating custom fields
Creating tags list
Tag list and item reports
Lists
Adding a record
Adding records using Easy-Add
Setting up tax codes
Finding a record
Changing a record
Inactivating or reactivating a record
Deleting a record
Combining records
Combining cards
Combining accounts
Combining items
Tracking Mileage
Company vehicles list
Mileage Rates
Mileage Slips
Email Templates
Transactions
Finding a transaction
Changing or deleting a transaction
Changing a transaction
Deleting a transaction
Reversing a transaction
Recurring transactions
Setting up recurring transactions
Recording recurring transactions
Reminders
Create copy of a transaction
Publishing to Calendar
Publishing an invoice to Calendar
Publishing a recurring transaction to Calendar
Publishing a reminder to Calendar
Reports
Producing reports
Customizing reports
Task 1: Select the data to be printed
Task 2: Select the required fields
Task 3: Select finishing options
Task 4: Change the report format
Task 5: Print the report
Task 6: Save the report
Changing the default fonts on reports
Frequently used reports
Overview of report details
Forms
Finding forms
Sending forms
Sending forms when you record a transaction
Sending forms in a batch
Advanced filters
Customizing forms
Task 1: Display the form
Task 2: Set up form properties
Task 3: Add and edit elements
Task 4: Preview the customized form
Task 5: Save the customized form
Task 6: Print the customized form
Changing the default fonts on forms
Adding and editing elements
Adding and editing data and label elements
Adding and editing graphic elements
Editing all elements with common commands
Contact management
Creating a card
Keeping in touch with your contacts
Personalized letters
Mailing labels
Reminder log
Other ways to keep in touch
Grouping your contacts
Custom lists
Customizing cards
Card identification codes
Card pictures
Lead Source and Status
Reviewing your contact information
Reminders
Financial control
Tracking financial information
Accounts
Jobs
Task 1: Set up a job
Task 2: Assign expenses to the job
Task 3: Bill the customer
Budgets
Entering budget amounts
Budget Shortcuts window
Auditing your records
Reviewing financial information
End-of-period procedures
Month-end procedures
Task 1: Run the Company Data Auditor
Task 2: Reconcile your bank accounts
Task 3: Review reports
Task 4: Send customer statements
Task 5: Record depreciation
Task 6: Lock periods
Starting a new fiscal year
Task 1: Complete month-end tasks
Task 2: Provide information to your accountant
Task 3: Enter end-of-year adjustments
Task 4: Back up your company file
Task 5: Start a new fiscal year
Task 6: Optimize and verify your company file
Managing user accounts and company files
Managing Master Password
Backing up and restoring company files
Servicing your company file
Checking your company file for errors
Optimizing your company file
Purging information that is no longer needed
Troubleshooting file-locking problems
Changing company file date
1 Go to the File menu at any command center and select Update AccountEdge Dates. The Update AccountEdge Dates window will appear.
2 Enter the date in the Update Date field you want to use for the transactions in your company file.
3 Click Update.
Troubleshooting your company file
Alert messages—company file
Alert messages—transactions
Importing and exporting data
Exporting data
Importing data
Importing Quicken (QIF) files
Managing import and export records
Using OfficeLink
Viewing reports in Microsoft Excel (OfficeLink)
Modifying OfficeLink templates for Microsoft Excel
Creating personalized letters (OfficeLink)
OfficeLink templates for personalized letters
Viewing reports in Microsoft Excel
Note: If you want to view the Cash Flow Analysis Report in Excel
Creating personalized letters using OfficeLink
Note: Your box entries will be used on all letters you select
OfficeLink templates for personalized letters
Warning: Important note about changing templates!
Warning: Important note about changing templates!
OfficeLink notes and warnings
If you want to view the Cash Flow Analysis Report in Excel
Important note about changing templates!
Your box entries will be used on all letters you select
Use caution when modifying AccountEdge Excel templates!
These products are compatible with OfficeLink
AppleScripts
Glossary
■[Create/Convert to] Order
■[Create/Convert to] Order
Select to convert a quote to an order. This button appears only for saved quotes.
■[Create/Convert to] Invoice
Select to convert a quote or an order to a invoice. This button appears only for saved quotes and recorded orders.
■Save as Recurring Sale
Select to save the sale as a recurring transaction and set up a schedule for recording it in the future.
■Create Copy
Select to create a copy of the sale. This option is only available on an existing quote, order and invoice.
■Use Recurring Sale
Select to choose a recurring sale to record. This option is only available on a new quote, order, and invoice.
■Add Reimbursable Expense
Select to be reimbursed for expenses you have incurred on a job for the customer.
■Apply to Sale
Select on a credit memo to apply to a sale for the same customer.
■Pay Refund
Select on a credit memo to pay a refund to the same customer. This option will open the Settle Returns & Credits window displaying a check to the customer.
■[Create/Convert to] Order
■[Create/Convert to] Invoice
■Save as Recurring Sale
■Create Copy
■Use Recurring Sale
■Add Reimbursable Expense
■Apply to Sale
■Pay Refund
■[Create/Convert to] Order
Select to convert a quote to an order. This button appears only for saved quotes.
■[Create/Convert to] Invoice
Select to convert a quote or an order to a invoice. This button appears only for saved quotes and recorded orders.
■Save as Recurring Sale
Select to save the sale as a recurring transaction and set up a schedule for recording it in the future.
■Create Copy
Select to create a copy of the sale. This option is only available on an existing quote, order and invoice.
■Use Recurring Sale
Select to choose a recurring sale to record. This option is only available on a new quote, order, and invoice.
■Add Reimbursable Expense/Mileage
Select to be reimbursed for expenses/mileage you have incurred on a job for the customer.
■Apply to Sale
Select on a credit memo to apply to a sale for the same customer.
■Pay Refund
Select on a credit memo to pay a refund to the same customer. This option will open the Settle Returns & Credits window displaying a check to the customer.
■Save as Recurring Sale
■Create Copy
Accounts List [Summary]
Accounts List [Detail]
As Of 9/12/17
Account Transactions
1/1/17 through 12/31/17
Linked Accounts
Index
Activating Credit Card Processing
Before you can activate and begin using Credit Card processing, you need to apply for a
merchant account
. Once your application is approved, you will be sent the information required to activate Credit Card Processing.
You need the merchant account to authorize and track transactions through the electronic payments network.
Specifying Credit Card Processing checking account
When you apply for the Merchant Account Service (credit card processing), you must select a checking account into which credit card issuers are to deposit receipts.
To apply for a Merchant Account:
1
Make sure you are connected to the Internet.
2
Open your software company file.
3
Go to the
Setup
menu and choose an option:
To apply for...
Choose...
Merchant Account Service
Credit Card Processing
and then
Learn About Credit Card Processing.
The overview page for the chosen service appears.
4
Click the
Apply Now
link.
5
Follow the on-screen application instructions.
When your application is approved, you will be sent a merchant ID, user name, and password required to activate your merchant account. If you applied for the Merchant Account Service, you will also receive a separate package of literature, signage, and other materials.
To activate Business Services
Make sure you have your merchant ID, user name, and password on hand.
1
Open your software company file.
2
Go to the
Setup
menu and choose an option from the table below:
To activate...
Choose...
Merchant Account Service
Credit Card Processing
and then
Set up Credit Card Processing
.
The
Business Services Setup
window appears.
3
If you are setting up Merchant Account Service:
a
Select the
Credit Card Processing of Customer Payments
option.
b
If you want to start the authorization process as well as record the transaction when you click
Record
in the transaction windows [
Enter Sales
(New Order or New Invoice),
Receive Payments
,
Receive Money,
and
Settle Returns & Credits
windows], select the
Send Credit Card Payments for Authorization Using the Record Button
option.
note :
Do not use the ‘Send Credit Card Payments for Authorization Using the Record Button’ preference if you use the Bank Statement feature
If you use the Merchant Account Service and the Bank Statement feature, we recommend that you don’t select the option to authorize a credit card payment using the
Record
button.
If an authorized transaction that has not been entered into your company file is included in the
Import Bank Statement
window, you could inadvertently, authorize the transaction when you click
Record
in this window.
4
Enter the Merchant ID, User Name, and password information you received when you subscribed to Business Services.
5
Click
OK
.
Related topics
■
Set up Credit Card Processing
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