Lists
> Deleting a record
New Features
Date Range on Registers
Customer Portal
Prepare Bank Deposit - Sortable Columns
Link to Deposit ID
Last Transaction Date - Advanced Card Search Filter
Credit Limit & Hold window
Auto Fill on Sale Payments
Sortable Columns for Receive Payments
Save Custom Notes
Customer Statements for Overdue Invoices
Sales Tax Rate changes
Introduction
Learn about your AccountEdge software
Manuals
Online help
Other resources
Where to start
Explore your AccountEdge software
Command centers
Action menu
Calendar (date entry)
Calculator
Zoom arrows
Search icons
Select columns
Mouse shortcuts
Shortcut keys
Default screen font
Spell-check
Setting up your company file
Overview
Create a company file
Easy setup assistant
Set up preferences
Set a password for the company file
Set up accounts
Enter account opening balances
Advanced setup
Overview
Set up sales
Do an initial bank reconciliation
Task 1: Identify uncleared withdrawals and deposits
Task 2: Record uncleared withdrawals and deposits
Task 3: Reconcile
Set up Credit Card Processing
Activating Credit Card Processing
Web Pay Setup
Web Store Setup
Manage AccountEdge Connect
Manage AccountEdge Mobile
Manage Rerun
Banking
Receiving money
Bank deposits
Spending money
Entering transactions in the Bank Register window
Transferring money between accounts
Tracking petty cash expenses
Recording miscellaneous transactions
Credit card transactions
Credit card payments using Merchant Account Service
Processing credit card payments using Merchant Account Service
Declined authorization
Timed-out authorization
Voiding Merchant Account Service credit card payments
Reconciling your bank accounts
Undoing an account reconciliation
Importing statements
Analyzing your cash flow [Windows only]
Sales
Creating a Lead Card
Creating a customer card
Entering sales
Task 1: Enter information about the customer
Task 2: Choose the type of sale
Task 3: Enter the items or services you are selling
Task 4: Enter additional information about the sale
Task 5: Complete the sale
Adding and deleting transaction lines, subtotals, and headers in sales transactions
Changing the status of a sale
Reviewing your sales information
Receiving payments
Printing payment receipts
Printing and emailing payment receipts
Credit control
Credit limits
Credit holds
Customer credits
Settling credits
Accounting for bad debts
Process Web Orders
Note: to access this log, go to the Documents folder and click AccountEdge Basic v3 folder and then click Shopify Logs.
Items
Creating items
Customizing Items
Creating custom lists
Custom lists and item reports
Creating brands list
Brands list and sales reports
Weight
Creating custom fields
Creating tags list
Tag list and item reports
Lists
Adding a record
Adding records using Easy-Add
Setting up tax codes
Finding a record
Changing a record
Inactivating or reactivating a record
Deleting a record
Combining records
Combining cards
Combining accounts
Combining items
Tracking Mileage
Company vehicles list
Mileage Rates
Mileage Slips
Email Templates
Transactions
Finding a transaction
Changing or deleting a transaction
Changing a transaction
Deleting a transaction
Reversing a transaction
Recurring transactions
Setting up recurring transactions
Recording recurring transactions
Reminders
Create copy of a transaction
Publishing to Calendar
Publishing an invoice to Calendar
Publishing a recurring transaction to Calendar
Publishing a reminder to Calendar
Reports
Producing reports
Customizing reports
Task 1: Select the data to be printed
Task 2: Select the required fields
Task 3: Select finishing options
Task 4: Change the report format
Task 5: Print the report
Task 6: Save the report
Changing the default fonts on reports
Frequently used reports
Overview of report details
Forms
Finding forms
Sending forms
Sending forms when you record a transaction
Sending forms in a batch
Advanced filters
Customizing forms
Task 1: Display the form
Task 2: Set up form properties
Task 3: Add and edit elements
Task 4: Preview the customized form
Task 5: Save the customized form
Task 6: Print the customized form
Changing the default fonts on forms
Adding and editing elements
Adding and editing data and label elements
Adding and editing graphic elements
Editing all elements with common commands
Contact management
Creating a card
Keeping in touch with your contacts
Personalized letters
Mailing labels
Reminder log
Other ways to keep in touch
Grouping your contacts
Custom lists
Customizing cards
Card identification codes
Card pictures
Lead Source and Status
Reviewing your contact information
Reminders
Financial control
Tracking financial information
Accounts
Jobs
Task 1: Set up a job
Task 2: Assign expenses to the job
Task 3: Bill the customer
Budgets
Entering budget amounts
Budget Shortcuts window
Auditing your records
Reviewing financial information
End-of-period procedures
Month-end procedures
Task 1: Run the Company Data Auditor
Task 2: Reconcile your bank accounts
Task 3: Review reports
Task 4: Send customer statements
Task 5: Record depreciation
Task 6: Lock periods
Starting a new fiscal year
Task 1: Complete month-end tasks
Task 2: Provide information to your accountant
Task 3: Enter end-of-year adjustments
Task 4: Back up your company file
Task 5: Start a new fiscal year
Task 6: Optimize and verify your company file
Managing user accounts and company files
Managing Master Password
Backing up and restoring company files
Servicing your company file
Checking your company file for errors
Optimizing your company file
Purging information that is no longer needed
Troubleshooting file-locking problems
Changing company file date
1 Go to the File menu at any command center and select Update AccountEdge Dates. The Update AccountEdge Dates window will appear.
2 Enter the date in the Update Date field you want to use for the transactions in your company file.
3 Click Update.
Troubleshooting your company file
Alert messages—company file
Alert messages—transactions
Importing and exporting data
Exporting data
Importing data
Importing Quicken (QIF) files
Managing import and export records
Using OfficeLink
Viewing reports in Microsoft Excel (OfficeLink)
Modifying OfficeLink templates for Microsoft Excel
Creating personalized letters (OfficeLink)
OfficeLink templates for personalized letters
Viewing reports in Microsoft Excel
Note: If you want to view the Cash Flow Analysis Report in Excel
Creating personalized letters using OfficeLink
Note: Your box entries will be used on all letters you select
OfficeLink templates for personalized letters
Warning: Important note about changing templates!
Warning: Important note about changing templates!
OfficeLink notes and warnings
If you want to view the Cash Flow Analysis Report in Excel
Important note about changing templates!
Your box entries will be used on all letters you select
Use caution when modifying AccountEdge Excel templates!
These products are compatible with OfficeLink
AppleScripts
Glossary
■[Create/Convert to] Order
■[Create/Convert to] Order
Select to convert a quote to an order. This button appears only for saved quotes.
■[Create/Convert to] Invoice
Select to convert a quote or an order to a invoice. This button appears only for saved quotes and recorded orders.
■Save as Recurring Sale
Select to save the sale as a recurring transaction and set up a schedule for recording it in the future.
■Create Copy
Select to create a copy of the sale. This option is only available on an existing quote, order and invoice.
■Use Recurring Sale
Select to choose a recurring sale to record. This option is only available on a new quote, order, and invoice.
■Add Reimbursable Expense
Select to be reimbursed for expenses you have incurred on a job for the customer.
■Apply to Sale
Select on a credit memo to apply to a sale for the same customer.
■Pay Refund
Select on a credit memo to pay a refund to the same customer. This option will open the Settle Returns & Credits window displaying a check to the customer.
■[Create/Convert to] Order
■[Create/Convert to] Invoice
■Save as Recurring Sale
■Create Copy
■Use Recurring Sale
■Add Reimbursable Expense
■Apply to Sale
■Pay Refund
■[Create/Convert to] Order
Select to convert a quote to an order. This button appears only for saved quotes.
■[Create/Convert to] Invoice
Select to convert a quote or an order to a invoice. This button appears only for saved quotes and recorded orders.
■Save as Recurring Sale
Select to save the sale as a recurring transaction and set up a schedule for recording it in the future.
■Create Copy
Select to create a copy of the sale. This option is only available on an existing quote, order and invoice.
■Use Recurring Sale
Select to choose a recurring sale to record. This option is only available on a new quote, order, and invoice.
■Add Reimbursable Expense/Mileage
Select to be reimbursed for expenses/mileage you have incurred on a job for the customer.
■Apply to Sale
Select on a credit memo to apply to a sale for the same customer.
■Pay Refund
Select on a credit memo to pay a refund to the same customer. This option will open the Settle Returns & Credits window displaying a check to the customer.
■Save as Recurring Sale
■Create Copy
Accounts List [Summary]
Accounts List [Detail]
As Of 9/12/17
Account Transactions
1/1/17 through 12/31/17
Linked Accounts
Index
Deleting a record
You can delete a record that you no longer need. However, a record must meet certain criteria before it can be deleted. For example, most records cannot be deleted if they have been used in transactions.
Deleting an account
You can delete an account if it meets the following criteria:
■
the account isn’t a level-1 account
■
the account has a zero balance
■
no journal entries used the account
■
none of your recurring templates used the account
■
the account isn’t used as a linked account for any transaction types
■
the account isn’t linked to any of the items you’ve entered.
To delete an account
1
Go to the
Accounts
command center and click
Accounts List
. The
Accounts List
window appears.
2
Click the zoom arrow (
) next to the account you want to delete. The account details are displayed in the
Edit Accounts
window.
3
Go to the
Edit
menu and choose
Delete Account
.
To delete multiple cards or items
1
Go to the
Lists
menu and choose either
Items
or
Cards
. The
Items List
window or the
Cards List
window appears.
2
Highlight the cards/items to delete. You may select multiple by holding the Shift key as you select them.
3
Go to the
Edit
menu and choose
Delete[...].
You can also use the right mouse click or CTRL key and choose
Delete [...]
.
Related topics
■
Changing a record
■
Inactivating or reactivating a record
■
Combining records
Deleting other records
You can only delete:
■
a card, foreign currency, tax code, payroll category, item, inventory location, or job that has not been used in a transaction. If transactions exist, you need to delete the transactions before you can delete the record.
■
a card that has not been used in a quote, order, or recurring template
■
an item with a zero quantity in inventory
■
an activity slip, provided that the time billing invoice on which it was billed has been deleted or purged
■
an activity, provided that all the activity slips you’ve recorded for it have been purged
■
a foreign currency record that has not been linked to a card.
To delete other records
1
Go to the
Lists
menu and choose the list to which the record belongs. For example, if you are deleting an item, choose
Items
; if you are deleting a card, choose
Cards
, and so on.
2
Locate the record you want to delete and click the zoom arrow (
) next to it. The record details appear in the
Information
window.
3
Go to the
Edit
menu and choose
Delete [...]
. For example, if you want to delete a customer card, choose
Delete Card
.
Related topics
■
Changing a record
■
Inactivating or reactivating a record
■
Combining records
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