The Card Information window—
Buying Details view is available only when the card type is Vendor.
You can use the Buying Details view to record the credit limit and terms the selected vendor has extended to your company, along with entries that will make it easier and faster for you to create quotes, purchase orders and bills for the vendor.
Choose the default purchase layout that will be used when enter a quote, order or bill for this vendor. The choices are Service, Item, Professional and Miscellaneous. You can change this for individual purchases in the transaction window.
Select the delivery method you will use to send purchase documents to this vendor. For example, if you usually email purchase orders to this vendor, select
To be Emailed. If you don’t print or email purchase orders for this vendor, select
Already Printed or Sent.
Enter the information you would like to automatically appear as the memo when you write a check to a vendor using the Spend Money window, Pay Bills window, Bank Register or To Do List. You may use a reference number such as an account number, for example, that identifies you to the payee.
If you use AccountEdge time billing features and this vendor provides consulting or subcontracting services to you, you can enter an hourly billing rate for this vendor, if you’ve established one. This rate can be used to calculate charges for the activities the vendor performs.
Use this field to specify the sales tax code that applies most often to purchases from this vendor; this sales tax code will appear as the default entry for all transactions entered for the vendor. If you wish, you can change the sales tax code for individual transactions as you enter them.
When you create a set of default terms using the Credit Terms Information fields here, the terms you select will be applied only to the vendor displayed in this window. If you wish, you can create a set of default terms for all new vendor records in your company file. To do this, open the Credit Terms window by clicking
Terms in the Purchases view of the Preferences window.
Depending upon your selection for Payment is Due, this field will be labeled either Discount Days or
Discount Date. If Discount Days appears, enter either the number of days after the sale date that payment must be made in order to receive a discount. If Discount Date appears, select the day of the month by which payment must be made in order to receive the discount.
If the field Balance Due Days appears, enter the number of days that are allowed after the sale date before the transaction must be paid. If the field
Balance Due Date appears, select the day of the month by which the payment must be made.
If your company receives a volume discount on items purchased from this vendor, enter the discount percentage. This discount will appear as a default entry in the Purchases window for all the items you buy from this vendor.
Click to open a shortcut menu of common actions and tasks associated with the selected card record. Choose a task from the list. For example, if you selected a transaction task, the transaction window appears with the selected card record already assigned to the transaction. Actions available from the menu are grouped into areas such as transaction tasks, printing tasks, and contact management tasks.
