Settle Returns & Credits window (Apply to Sale)

The Settle Returns & Credits windows enables you to apply a customer credit to open invoices and orders.

Field Descriptions

Customer

The name of the customer whose customer credit you selected to apply using the Sales Register window.

ID #

The identification number is automatically generated. You can enter a different number if you want.

Credit Amount

Type the amount of the customer credit that you want to apply to a sale.

Date

Type the date you want to apply the customer credit to a sale.

Memo

Type a description of the transaction. This description will appear on various reports, as well as the Sales Journal.

Invoice # / Cust PO # column

The numbers assigned to each of the sales, or the purchase order numbers that the customer has given to you. The numbers that appear depend upon whether you’ve chosen the Show Customer Purchase Number in Receive Payments option in the Sales view of the Preferences window.

Status column

This column displays the status of each of the sales in the list.

■	Open: Sales with an outstanding balance.

■	Closed: Sales that have been paid in full. Closed sales will only appear if you have selected the Include Closed Sales option.

■	Order: Sales, for which you have not sent an invoice yet.

Date column

The date of sale in the list.

Amount column

The current amount due for each sale in the list.

Discount column

Enter early-payment discounts (if applicable) only if you’re settling the entire remaining balance of the sale using the credit.

Total Due column

The amount owing for each sale in the list after subtracting the amount in the Discount column from the amount in the Amount column.

Amount Applied column

Enter the amount of the customer credit that you want to apply to the sales in the list.

Total Applied

The total amount applied to the sales.

Finance Charge

Enter the amount you wish to apply to an outstanding late payment fee payable by the customer.

Credit Amount

The amount of the credit, as it appears in the Credit Amount field at the top of the window.

Out of Balance

The difference between the Credit Amount field and the Total Applied field. You cannot record this transaction unless this amount is zero.

Include Closed Sales

Select this option if you want to display closed sales in the list.

Rate button

Click to open the Exchange Rate window. This window displays your current currency, the Transaction Exchange Rate and the Current Exchange Rate. This button appears only if you selected the I Deal in Multiple Currencies option in the System view of the Preferences window.

Journal

Click to open the Transaction Journal window where you can view a list of your transactions.

Record

Click to apply the customer credit.

Cancel

Click to close the window without applying the customer credit.

Tips for this window

Related Topics

■	Customer credits