Receive Payments window

The Receive Payments window enables you to record customer payments against sales and orders.

Field Descriptions

Select Account

■	Deposit to Account. If the customer payment will be deposited directly into an account, select this option and then select the account in the adjacent field.

■	Group with Undeposited Funds. If the customer payment will initially be kept with other undeposited funds and deposited later, select this option.

Balance

The current balance of the account you selected in the upper left corner of the window.

Customer

Select the customer who has made the payment. The sales you’ve made to the customer are displayed. Open sales are displayed first, followed by orders (and closed sales if you select the Include Closed Sales option).

ID #

This field automatically displays the next available CR (Cash Receipts) number. You can change this number if you want.

Date

Enter the date of the payment.

Amount Received

Enter the total amount of the payment.

Payment Method

Select the payment method used for the transaction.

Details button

If you have selected a payment method in the Payment Method field, click Details to enter additional information about the payment.

Memo

Enter a description of the transaction. This description will appear on various reports and in the Receipts Journal.

Invoice # / Cust PO # column

This column displays either the numbers assigned to each of the customer’s sales, or the numbers of each of the purchase orders that the customer has given to you. The numbers that appear depend upon whether you’ve marked the box labeled Show Customer Purchase Number in Receive Payments in the Sales view of the Preferences window.

Status column

This column displays the status of each of the sales in the list.

■	Open: Sales with an outstanding balance.

■	Closed: Sales that have been paid in full. Closed sales will only appear if you have selected the Include Closed Sales option.

■	Order: Sales orders, for which you have not sent an invoice yet.

Date column

The date of each sale in the list.

Amount column

The current amount due for each sale in the list.

Discount column

Enter early-payment discounts for the sales (if applicable) only if you will be settling the entire balance of a sale with this payment.

Total Due column

This column displays the total amount owed for each sale in the list.

Amount Applied column

Enter the amount of the payment you want to apply to each sale in the list.

Total Applied

The total amount of the payment that has been applied to the sales in the list.

Finance Charge

Enter the amount of the payment that relates to late payment fees you have charged the customer.

Total Received

The amount of the payment, as it appears in the Amount field in the top portion of the window.

Out of Balance

The difference between the Total Received amount and the Total Applied amount. You cannot record this transaction unless this amount is zero.

Include Closed Sales

Select this option if you want to display closed sales in the list.

Receive All

Click to pay all sales transactions in the list that have an Open status.

Rate

Click to display the Exchange Rate window. This window displays your current currency, the Transaction Exchange Rate and Current Exchange Rate. This button appears only if you selected the I Deal in Multiple Currencies option in the System view of the Preferences window.

Journal

Click to open the Transaction Journal window where you can view a list of your other receipts.

Register

Click to open the Bank Register window where you can view transactions for accounts that have a bank or credit card account type.

Record

Click to record the payment.

Cancel

Click to close the window without recording the payment.

Tips for this window

Related Topics

■	Receiving payments