Prepare Budgets window

The Prepare Budgets window allows you to create monthly budgets for all detail accounts. The budgets you enter in this window can be used to review the progress of your accounts in the Analyze Balance Sheet window and Analyze Profit & Loss window. Note that you can only create budgets in the local currency.

Field Descriptions

Fiscal Year

Select the fiscal year for which you want to view the account budget.

Account Type

Select the type of accounts you want to view in the list: Balance Sheet or Profit & Loss.

Account Name column

There is a hierarchical structure to the list of names, with header accounts and details accounts.

■	Header: Header accounts are used as titles of groups of accounts. They are used only for grouping accounts of a similar purpose and appear in this list for display and organizational purposes only. You can not create a budget for a header account.

■	Detail: Detail accounts are the accounts that have transactions assigned to them. Each one is assigned to the header account that appears directly above it in the list. Detail accounts appear in plain type, and header accounts appear in bold type.

note : Inactive accounts can have budgets and are displayed in this list.

 

FY Total column

The Fiscal Year total is the total of the budgeted amounts for all the months for the account. It cannot be edited; it changes when the an individual month’ budget changes.

Month columns

There are twelve columns, one for each month of the year. You can enter a budget for one month at a time. You can also populate all the months, and then edit, using the Copy Amount to Following Months or Copy Previous Year’s Actual Data options. You can also use the Budget Shortcuts window to edit budgets.

Shortcuts

Click Shortcuts to open the Budget Shortcuts window where you can quickly update budget amounts for all months in the current fiscal year. Any changes you make in the Budget Shortcuts window appear in the Prepare Budgets window.

Copy Amount to Following Months

Click Copy Amount to Following Months to copy the same amount in the active month into all subsequent months in the fiscal year.

Copy Previous Year’s Actual Data

Click Copy Previous Year’s Actual Data to copy the last fiscal year’s actual account balances into the corresponding months of the current year.

Print

Click Print to print a budget summary report for the selected account.

Close

Click Close to return to the previous window.

Tips for this window

Related Topics

■	Financial control

■	End-of-period procedures