Pay Employee window

 

The Pay Employee window enables you to review and edit employee paycheques before processing.

note :  

Changes made in the Process Payroll windows apply to the current payroll processing session only.

You can:

■	Change the payment method.

■	Allocate an employee pay amount to one or more jobs. For each payroll category included in the employee’s pay, you can enter a job number. To distribute an amount between multiple jobs, click the search icon in the Job column.

■	Allocate sick and vacation pay or other types of wages, if required.

Field Descriptions

Pay From Account

The number and name of the account from which this payment will be made. The account is the linked account entered in the Payroll Linked Accounts window for the selected payment method.

Payment Method

The payment method you use to pay the employee.

Balance

The current balance of the account from which this payment will be made. This is the account displayed in the Account field in the top left corner of the window.

Employee

The name of the employee whose pay you are editing.

Payee

Select the address of the employee that will appear on the employee’s paycheque.

This field appears only if you selected Cash or Cheque in the Payment Method field.

Memo

If you want, enter a description of the transaction. Text you enter in this field will appear on reports and in the Cash Disbursements Journal.

Cheque #

This field automatically displays the next available cheque number in your company file. This number will become the transaction number when the pay is recorded. If you want to, you can delete Auto # and enter a new number for the transaction.

Payment Date

This field displays the date you entered in the Payment Date field in step 1 of the Process Payroll Assistant. If you want, you can change this date for this employee only.

Pay Period Start and Pay Period Ending

These fields display the dates you entered in the Pay Period Start and Pay Period Ending fields of step 1 of the Process Payroll Assistant.

Net Pay

This field displays the net amount that appears on the employee’s payment. The amount is calculated by adding the various wages, deductions and taxes that appear in the list in the bottom half of the window.

Payroll Category column

This column displays the names of all the wages, deductions, taxes and employer expenses assigned to this employee.

Hours column

Enter the number of hours the employee worked during the pay period for each of the hourly pay categories, or accept the default number of hours.

If you allocate hours to a wage category that is linked to an accrual (for example, sick pay or vacation pay), click the zoom arrow in the Hours column to enter more detail about the time taken by the employee.

Account columns

These two columns display the account number and name assigned to each of the wage, deduction, tax and employer expense payroll categories that appear on the left side of the scrolling list.

Amount column

This column displays amounts for the wages, deductions, taxes and employer expenses for this employee payment. These amounts are calculated based on your selections and entries in the Payroll Details view of the Card Information window.

Job column

If you want to, you can assign jobs to a payroll category by entering a job number in this column.

Cheque Already Printed

Select this option if you are processing a transaction, such as a paper paycheque, that has already been written.

Pay Stub Delivery Status

If you will give the employee a pay stub for this pay, select whether you will print it and/or email it. If you do not need to give the employee a pay stub, select Already Printed or Sent.

Category

If you use category tracking, select the category to which you want to assign this transaction.

Print

If you want to print or preview the paycheque or pay stub for this pay, click Print and then select the relevant option from the list.

Journal

Click to open the Disbursements view of the Transaction Journal window.

OK

Click to save your changes and close the window.

Cancel button

Click to close the window without saving your changes.

Tips for this window

Related Topics

■	Select and edit paycheques

■	Entering employee payroll information