Employer Expense Information window

 

The Employer Expense Information window is where you can create, edit and delete employer expenses. Note that there are some employer expenses you cannot delete.

Field Descriptions

Employer Expense Name

The name of the employer expense you're viewing appears in this field. If you're creating an employer expense, enter a name for the employer expense in this field.

Linked Expense Account

You can enter a Linked Expense Account in this field, so you can track the amounts you owe for employer expenses. This account usually your ‘employer expenses account’.

Linked Payable Account

You can enter a Linked Payable Account in this field, so you can track the amounts withheld from employee paycheques that you owe to the government or other agencies as employer expenses. This account is usually your ‘withholding payable account’.

Type of Expense

The employer expense type appears in this field. If you chose CPP, EI or QPP in the Payroll Categories List window, that choice appears in the field.

For all other expenses, select either:

■	Accrual: Expenses, such as vacation pay, that are accrued and that may be carried over from one year to the next.

■	Other: All expenses other than accrual.

Print on Paycheque Stub

Select this option if you want information about this expense to appear on employees’ paycheques.

Note that you need to have selected the Include all Payroll Categories with YTD amount on Paycheques Stubs [System-wide] option in the Reports & Forms view of the Preferences window. Both the expense amount for the current pay period and the accumulated amount for the year to date will appear on paycheques.

Expense Basis

Select the expense basis.

■

Equals [x] Percent of [x] Select this option if you want this employer expense to be calculated as a percentage of a specific wage or deduction. Enter a percentage and select a wage or deduction from the list to indicate which wage or deduction the percentage will be based on. For example, if you contribute to a life insurance program for your employees and your company pays 50% of the deduction, enter 50 in this field and select the life insurance deduction from the list.

■	Equals [x] Dollars per [x] Select this option if you want this employer expense to be calculated as a specific dollar amount over a period of time. Enter a dollar amount and select a time period—Pay Period, Month or Year—from the adjacent list.

Expense Limit

Select the expense limit. Note that this section only appears if you selected Other in the Expense Type field.

■	Expense Limit: No Limit Select this option if there’s no limit to how much you can owe for this employer expense.

■	Equals [x] Percent of [x] Select this option if the maximum amount you can owe for this expense is a percentage of a specific wage or deduction. Enter a percentage and select a wage or deduction in the adjacent field to indicate which wage or deduction the calculation will be based on.

■	Equals [x] Dollars per [x] Select this option if the maximum amount you can owe for this expense is a specific dollar amount. Enter a dollar amount and select a time period—Pay Period, Month or Year—in the adjacent field.

CPP Rate

Enter the percentage of Employee Contribution.

EI Rate

Enter the percentage of Employee Contribution.

QPP Rate

Enter the percentage of Employee Contribution

Employee

Click to open the Linked Employees window—Employer Expenses, where you can select the employees whose pay calculations will include this expense.

Exempt

Click to open the Employer Expense Exemptions window, where you can select the wage categories that will exclude this employer expense.

New

Click to create a new employer expense.

OK

Click to save your changes and close this window.

Tips for this window

Related Topics

■	Creating payroll categories

■	Entering employee payroll information