Index
 New Features
Advanced Search for Accounts and Select From Lists Bank Deposit - Attach Documents Bank register changes Notes on reconciliation and payments Contact added to Cards List search Calendar icon on date fields One click to email Job information updated Customizing Jobs Purge Jobs Delete deposit on orders Print Paid Stamp Job report changes Direct Web Pay
Introduction
Learn about your AccountEdge software
Manuals Online help Other resources
Where to start Explore your AccountEdge software
Command centers Action menu Calendar (date entry) Calculator Zoom arrows Search icons Select columns Mouse shortcuts Shortcut keys Default screen font Spell-check
Setting up your company file
Overview Create a company file Easy setup assistant Set up preferences Set a password for the company file Set up accounts Enter account opening balances
Advanced setup
Overview Set up sales Do an initial bank reconciliation
Task 1: Identify uncleared withdrawals and deposits Task 2: Record uncleared withdrawals and deposits Task 3: Reconcile
Set up Credit Card Processing
Activating Credit Card Processing
Web Pay Setup Web Store Setup Manage AccountEdge Connect Manage AccountEdge Mobile Manage Rerun
Banking
Receiving money Bank deposits Spending money Entering transactions in the Bank Register window Transferring money between accounts Tracking petty cash expenses Recording miscellaneous transactions Credit card transactions Credit card payments using Merchant Account Service
Processing credit card payments using Merchant Account Service Declined authorization Timed-out authorization Voiding Merchant Account Service credit card payments
Reconciling your bank accounts
Undoing an account reconciliation
Importing statements Analyzing your cash flow [Windows only]
Sales
Creating a Lead Card Creating a customer card Entering sales
Task 1: Enter information about the customer Task 2: Choose the type of sale Task 3: Enter the items or services you are selling Task 4: Enter additional information about the sale Task 5: Complete the sale Adding and deleting transaction lines, subtotals, and headers in sales transactions
Changing the status of a sale Reviewing your sales information Receiving payments Printing payment receipts Printing and emailing payment receipts Credit control
Credit limits Credit holds
Customer credits
Settling credits
Accounting for bad debts Process Web Orders
Items
Creating items Customizing Items
Creating custom lists Custom lists and item reports Creating brands list Brands list and sales reports Weight Creating custom fields Creating tags list Tag list and item reports
Lists
Adding a record
Adding records using Easy-Add
Setting up tax codes Finding a record Changing a record Inactivating or reactivating a record Deleting a record Combining records
Combining cards Combining accounts Combining items
Tracking Mileage
Company vehicles list Mileage Rates Mileage Slips
Email Templates
Transactions
Finding a transaction Changing or deleting a transaction
Changing a transaction Deleting a transaction
Reversing a transaction Recurring transactions
Setting up recurring transactions Recording recurring transactions Reminders
Create copy of a transaction Publishing to iCal
Publishing an invoice to iCal Publishing a recurring transaction to iCal Publishing a reminder log to iCal
Reports
Producing reports Customizing reports
Task 1: Select the data to be printed Task 2: Select the required fields Task 3: Select finishing options Task 4: Change the report format Task 5: Print the report Task 6: Save the report Changing the default fonts on reports Frequently used reports Overview of report details
Forms
Finding forms Sending forms
Sending forms when you record a transaction Sending forms in a batch Advanced filters
Customizing forms
Task 1: Display the form Task 2: Set up form properties Task 3: Add and edit elements Task 4: Preview the customized form Task 5: Save the customized form Task 6: Print the customized form Changing the default fonts on forms
Adding and editing elements
Adding and editing data and label elements Adding and editing graphic elements Editing all elements with common commands
Contact management
Creating a card Keeping in touch with your contacts
Personalized letters Mailing labels Reminder log Other ways to keep in touch
Grouping your contacts
Custom lists
Customizing cards
Card identification codes Card pictures Lead Source and Status
Reviewing your contact information
Financial control
Tracking financial information
Accounts Jobs Task 1: Set up a job Task 2: Assign expenses to the job Task 3: Bill the customer
Budgets
Entering budget amounts Budget Shortcuts window
Auditing your records Reviewing financial information
End-of-period procedures
Month-end procedures
Task 1: Run the Company Data Auditor Task 2: Reconcile your bank accounts Task 3: Review reports Task 4: Send customer statements Task 5: Record depreciation Task 6: Lock periods
Starting a new fiscal year
Task 1: Complete month-end tasks Task 2: Provide information to your accountant Task 3: Enter end-of-year adjustments Task 4: Back up your company file Task 5: Start a new fiscal year Task 6: Optimize and verify your company file
Managing user accounts and company files
Managing Master Password Backing up and restoring company files Servicing your company file
Checking your company file for errors Optimizing your company file Purging information that is no longer needed Troubleshooting file-locking problems Changing company file date
Troubleshooting your company file
Alert messages—company file Alert messages—transactions
Importing and exporting data
Exporting data Importing data
Importing Quicken (QIF) files
Managing import and export records
Using OfficeLink Viewing reports in Microsoft Excel (OfficeLink) Modifying OfficeLink templates for Microsoft Excel Creating personalized letters (OfficeLink) OfficeLink templates for personalized letters Viewing reports in Microsoft Excel Creating personalized letters using OfficeLink OfficeLink templates for personalized letters OfficeLink notes and warnings
AppleScripts
Glossary Index
A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

Index

A
ABA routing number 1, 2
account levels, to track financial information
Account Opening Balances window
account types
accountant, sending data to
Accounting 101 guide
accounting periods
closing
locking 1, 2
number of
accounts
adding 1, 2
budgets for
changing
classifications
for statement of cash flows
combining
creating 1, 2
deleting 1, 2
detail
entering opening balances
exporting
to other software
finding
grouping, detail
header
importing
indenting
list of
new 1, 2
numbers
opening balances
bank accounts
reconciling
for the first time
transferring money
between accounts
types of
undo reconciliation
Accounts List window
accounts receivable
analyzing
payments
reconciling
at month-end
at year-end
reports
accruals
payroll categories
deleting
ACH Direct. See MYOB Business Services (MBS)
Action menu
activities
changing
adjustments
entering in 13th period 1, 2
making at year-end
alerts 1, 2
Analyze Receivables window
Analyze Sales window
applescripts
arrows. See search icons; zoom arrows
assets
recording depreciation
assets accounts
ATM, withdrawals
audit trail
auditing company file information
Automatch button
B
backing up
company file
setting reminder for
to a Dropbox account
backup file, restoring
from a Dropbox account
bad debts, writing off
Bank Register window
Get Statement button
bank accounts
adding
deposits
opening balances
reconciling
at month-end
at year-end
for the first time
out of balance amounts, correcting
bank deposits, preparing
Bank Register window
finding a transaction using
recording receipts in
recording transactions in
Split button
bank service charges, recording
bank statements
adding transactions from
importing
formats supported
out of balance amounts, correcting
reconciling
for the first time
bills
editing paid
paying
using the Bank Register window
printing forms
blank lines, inserting between line items
Budget Shortcuts window
budgets
allocating for accounts
choosing accounts to budget
half-yearly
monthly
quarterly
reports for
yearly
business calendar
business contacts, maintaining list of
C
calculator
calendar
Card ID field
cards
Action menu
adding
changing
combining
creating
customer
personal
custom lists and fields
deleting
exporting
finding
using advanced search filters
identification code
importing
inactivating
organizing in groups
reactivating
CaseWare
importing from
categories
changing
deleting
finding
changing
OfficeLink templates
viewing field codes
chargeback
checks
custom
customizing
entering
printing
choosing
templates for personalized letters, See OfficeLink templates for personalized letters
columns, moving and resizing in reports
combining
accounts
cards
command centers 1, 2, 3
Company Data Auditor 1, 2, 3
company files
auditing
backing up
to a MobileMe account
checking for errors 1, 2
optimizing
purging unwanted data from
restoring from backups
unable to open
verifying 1, 2, 3, 4
contact log
automatic entries
contact management
See also cards
conversion month
Copy From button
cost of sales
accounts, definition
creating
personalized letters using OfficeLink
creating from a sale
credit card
customer paying by
handling a chargeback
paying
using MMAS
printing MMAS receipt 1, 2
purchases
recording purchases 1, 2
voiding MMAS payments
See also MYOB Merchant Account Service (MMAS)
credit card statement
adding transactions from 1, 2
matching transactions with
credit control
credit holds
credit limits
credit terms
Credit Limit & Hold window 1, 2, 3
credit limits
setting
warn if customer exceeds
credit note
credit terms
changing when recording
sales
setting
for customers
credits. See customer credits
current fiscal year
custom fields
recording card details using
recording item details using 1, 2
custom forms
adding data fields
adding images
adding shapes
custom checks
drawing lines on 1, 2
drawing rectangles on 1, 2
elements
page properties, setting
previewing
printing
removing elements 1, 2, 3
resizing elements 1, 2, 3, 4
saving
size of
tool palette
custom lists
creating 1, 2
filtering inventory reports with 1, 2, 3
grouping items with 1, 2, 3
printing on purchases and invoices
customer credits
deleting
issuing 1, 2
recording
refunding by check 1, 2
settling
customer payments
editing 1, 2
group with undeposited funds
See also receiving payments
customer statements
emailing
printing
sending at month-end
customers
cards
creating
updating
cards, creating
credit holds
credit limits
credit terms
credits
deleting
issuing 1, 2
recording
refunding by check
settling
entering credit card details
invoices
entering
payments for 1, 2
payments from 1, 2
quoting
See also MYOB Merchant Account Service (MMAS)
customizing forms See custom forms
D
data
exporting to other software
importing
limiting access to. See user accounts
purging
data fields
adding to a form
changing font characteristics 1, 2
changing size of 1, 2, 3, 4, 5, 6
font characteristics
resizing 1, 2
dates, entering with calendar
debtors See accounts receivable
deductions
payroll categories
deleting
deleting
accounts
prompts for name and title from OfficeLink templates 1, 2
records
deposits
recording
in the Bank Register window
saving as recurring
depreciation
accounts for
recording
discounts
reversing customer payments with
Dropbox
backing up to
E
Edit Accounts window 1, 2
Edit Recurring Schedule window
emailing
forms in a batch
payment notifications
reports
sales forms
statements
employees
sales history for
employer expenses
payroll categories
deleting
end-of-month. See month-end
equity accounts
error, checking for in company file
Excel
OfficeLink templates
modifying
recreating if accidentally deleted
viewing reports using OfficeLink
Excel, viewing MYOB reports in
expense accounts
Export Data window
export fields
exporting data
F
faxing
sales
sales forms
field codes
viewing
financial analysis
Business Insights
reviewing financial information
Find Transactions menu (command centres)
Find Transactions window
finding
records
transactions 1, 2
fiscal periods, locking
fiscal year
budgets for
closing
starting
year-end tasks 1, 2
fonts
changing on forms
changing on reports
default
foreign currency
deleting
Format window
using to customize forms
forms
adding fields to
customizing
emailing
finding
printing
sending in batches
See also custom forms
freight
charging customer for
G
general journal entries
creating recurring transactions for
exporting entries
importing entries
See also journal entries
See also journal entries
Getting Started guide
graphics
adding to forms
changing size of on forms 1, 2
See also pictures
H
half-yearly budgets
header
accounts
jobs
headers, using to group line items in transactions
help
online
resources
tips and troubleshooting
Help Centre (command centres)
How to Upgrade guide
HTML format, saving reports in
I
iCal
publishing
invoices
purchases
recurring transactions
reminder logs
images
adding to a form
pasting on forms
import fields
import log file
importing
data
automatching
QIF files
Quicken files
statements
Bank Statement button
file formats supported
matching transactions
online banking
inactivating records not used frequently
Internet banking
importing statements
inventory
custom fields
custom lists and reports 1, 2, 3, 4, 5, 6
See also items
invoices
blank lines, inserting
customizing form layout
emailing
entering
faxing
headers
inserting headers to group line items on
line items, entering
overdue invoices, list of
payments
previewing
printing
in a batch
printing custom lists on
recurring
subtotal, adding
Item Information window
items
adding
creating
custom lists to group 1, 2, 3
deleting
exporting
finding
importing
purchase history
sales history 1, 2
setting up
spell check
using custom fields for recording details of 1, 2
J
jobs
assigning expenses to
assigning to
Receive Money transactions
sales
billing the customer for expenses
changing
creating
deleting
exporting
finding
importing 1, 2
job-tracking tasks
opening balances, entering
tracking reimbursable expenses
using for tracking income and expenses 1, 2
journal entries
creating recurring transactions for
exporting
finding
purging
recording
K
keyboard shortcuts
L
layout
customizing forms
sales
letters
mail merge
personalized
liabilities
accounts for tracking
liability accounts
line items on transactions
entering for sales
inserting blank lines between
showing subtotal of
using headers to group
lines
change the width on forms 1, 2
drawing on forms 1, 2
lists
adding records to
deleting records from
inactivating records in
searching
Lists menu (command centres)
locations, inventory
changing
deleting
lock files, troubleshooting
locking periods
logos
adding to forms
changing size on forms
See also pictures
M
Mail Merge button
mailing labels, printing 1, 2
Match Transaction window
MDD. See MYOB Direct Deposit (MDD)
merchant registration, applying for
Microsoft Windows
Vista
user account control restrictions
Microsoft Word
creating letters
MMAS. See MYOB Merchant Account Service (MMAS)
modifying
OfficeLink templates for Excel
money
See receiving money
See spending money
month-end
accuracy of records, checking 1, 2
entering budgets
locking periods
reconcile bank accounts
record depreciation
review reports
running the Company Data Auditor 1, 2
send customer statements
monthly budgets
mouse shortcuts
MVP. See MYOB Vendor Payments (MVP)
MYOB Business Services (MBS)
activating
applying for
registering
MYOB Direct Deposit (MDD)
activating
setting up
MYOB Merchant Account Service (MMAS)
activating 1, 2
applying for
credit card sales 1, 2
printing credit card payment receipts 1, 2
receiving payments
registering
voiding a credit card payment
MYOB Vendor Payments (MVP)
activating
setting up
N
navigation shortcuts
new year
starting a new fiscal year
O
OfficeLink
changing templates
viewing field codes
collection letters, creating
personalized letters
creating
sending to a single person or company
sending to customers with unpaid invoices
sending to multiple people in Card File
templates
personalized letters, creating
templates for Excel
modifying
recreating if accidentally deleted
templates for personalized letters
changing
choosing, See OfficeLink templates for personalized letters
deleting prompts for name and title 1, 2
viewing reports in Excel
OfficeLink templates for personalized letters
apology letter
backorder letter
blank letter
bounced check letter
fax cover letter
final collection letter
first collection letter
resolution letter
second collection letter
thank you letter
third collection letter
online banking, importing statements
online help
opening balances
accounts
jobs
optimizing company files
orders
changing
several orders to invoices
to an invoice
overdue invoices
creating collection letters using OfficeLink
viewing list of
See also credit terms
P
passwords, setting
paychecks
printing
payment notifications
emailing
printing
payments
electronic
using MYOB Merchant Account Service (MMAS)
exporting
importing
making
receiving 1, 2, 3
recurring
payroll categories
finding
payroll categories
deleting
PDF. See Portable Document Format (PDF) file
pending sales. See orders
periods
closing
locking 1, 2
OfficeLink
personalized letters
See also OfficeLink templates for personalized letters
personalized letters
choosing templates, See OfficeLink templates for personalized letters
creating
using OfficeLink
deleting prompts for name and title from OfficeLink templates
OfficeLink templates
changing
deleting prompts for name and title from
sending to customers with unpaid invoices
sending to multiple people in Card File
sending to single person or company
printing
petty cash
accounts, allocating expenses to
expenses, tracking
replenishing
pictures
adding to
cards
forms
changing size of on forms 1, 2
removing
replacing
Portable Document Format (PDF) file
saving reports as
saving sales as
preferences
Apply Customer Payments Automatically to Oldest Invoice First
Prompt for Data Backup When Closing
Transactions CAN’T be Changed; They Must be Reversed 1, 2
Use Audit Trail Tracking 1, 2
Warn if Customer has an Outstanding Credit Before Applying Payment
Prepare Bank Deposit window
Prepare Budgets window
previewing
sales forms
printing
checks
forms
invoices
in a batch
payment notifications
in a batch
purchases
in a batch
receipts
statements 1, 2
problems, troubleshooting
purchases
credit card
customizing form layout
deleting 1, 2
emailing
in a batch
payment notifications
printing
custom lists of
in a batch
purchase orders
publishing to iCal
recording
in the Bank Register window
sending
spell check
purging data
Q
QIF files, importing
quarterly budgets
Quicken files, importing
quotes
changing
to orders or invoices
customer
R
receipts
printing
MMAS credit card payments 1, 2
receivables See sales
Receive Payments window
receiving money 1, 2
cash payments
check payments
credit card payments
customer payments 1, 2
definition of
exporting transactions
grouping with undeposited funds
credit card
MMAS credit card
importing transactions
invoice payments
receipts
recording in the Bank Register window
receiving payments. See receiving money
reconciled transactions, deleting
reconciling
out of balance amounts, correcting
receivables
Record Journal Entry window
adjustments, manual
records
active
adding
using Easy-Add
changing
deleting 1, 2
inactivating
reactivating
recreating
OfficeLink templates for Excel if accidentally deleted
rectangles, drawing on forms 1, 2
recurring transactions
automatically recording
changing
copying an existing transaction
creating
deleting
deposits
duplicating
editing
finding
pre-dated
publishing to iCal
recording
multiple
rescheduling
responding to reminders for
sales
saving
scheduling
setting reminders for
refund payment
refunds. See customer credits; vendor debits
reminder log
viewing
reminder logs
publishing to iCal
Reminders window 1, 2
reports
adding fields to
changing fonts on
columns, moving and resizing
custom reports
customizing
designing
emailing
filtering information appearing on
filtering using wildcards
printing 1, 2
reviewing at month-end
sales reports
saving as
comma-separated values (CSV) files
HTML files
PDF files
simple text files
tab-delimited values files
saving custom
sending
using custom lists as filters 1, 2, 3
viewing in Microsoft Excel
Reports menu (command centres)
restoring a backup 1, 2
from a Dropbox account
returns. See customer credits; vendor debits
reversing transactions
voiding MMAS credit card payments
S
sales
analyzing
analyzing activity
assigning tax code to a sale 1, 2
changing status of
choosing type of
creating purchase orders from
deleting 1, 2, 3
emailing
in a batch 1, 2
entering 1, 2
exporting 1, 2
faxing
history, viewing for item, customer or employee
importing
invoice
layout
MMAS credit card receipts 1, 2
orders
printing 1, 2
in a batch 1, 2
publishing to iCal
quote
recording in the Bank Register window
recurring 1, 2
reports
reversing
reviewing information about
reviewing unpaid
saving as a PDF file
spell check
viewing list of unpaid sales
voiding MMAS credit card payments
Sales command center
Sales Register window
finding transactions using
viewing and editing sales in
Sales window
sample company, exploring the
search icons
select columns
sending
personalized letters
to a single person or company
to customers with unpaid invoices
to multiple people in Card File
Settle Returns & Credits window
shortcuts
keyboard
mouse
spell check
spending money
definition
exporting transactions
importing transactions
petty cash
transactions
recording
Split button
starting a new fiscal year
statements
customizing
emailing
importing 1, 2
printing 1, 2
itemized invoice details 1, 2
reconciling
out of balance amounts, correcting
sending at month-end
stock. See inventory; items
sub-jobs
subtotal, showing in transactions
Sync menu (command centres)
T
tabs, using in lists
Tax Code Information window
tax codes
assigning to
sales 1, 2
changing 1, 2
consolidating
creating
deleting
exporting
setting up
taxes
change amount assigned to
sales
text fields
adding to forms
changing font characteristics of
changing size of on forms 1, 2
description of 1, 2
thirteen accounting periods
time billing
activities
deleting
finding
To Do List menu (command centres)
tool palette 1, 2
Transaction Journal window
transactions
adding from bank or credit card statement
changing 1, 2
creating recurring
deleting 1, 2, 3, 4, 5
finding 1, 2, 3
importing
from bank or credit card statement
matching during statement importing
recurring
reversing 1, 2
unchangeable 1, 2
Transactions CAN’T be Changed; They Must be Reversed preference
Transfer Money window
transferring money
troubleshooting 1, 2, 3
troubleshooting problems
U
unchangeable transactions 1, 2
uncleared transactions, matching
undeposited funds
deleting transactions 1, 2
grouping
cash transactions with
payments
preparing bank deposit of
Undo Last Reconciliation window
Use Recurring button
user accounts
creating
V
vendor debits
deleting
vendors
debits
deleting
paying
verify company file 1, 2, 3
View Reminder Log window
W
wages
payroll categories
deleting
warnings 1, 2
withdrawals, ATM
Y
year
fiscal
starting new fiscal year
year-end
entering budgets
fiscal
adjustments, entering
optimizing company file
providing information to your accountant
reconciling accounts
starting new year
tasks
year-end tasks
adjustments in 13th period
yearly budgets
Z
zoom arrows

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