Purging information that is no longer needed

Purging is the process of removing data from your company file. After you have used your software for a long time, you will notice that the size of your company file has grown considerably.

caution :

You should be particularly careful about purging transactions that haven’t been included in your end-of-period reporting. After transactions are purged, they will no longer appear in any report.

The purging information procedure (below) applies if you are purging:

■	journal entries (including prior year paychecks)

■

sales

■	business contacts

■	reminder logs

■	sales history figures.

To purge information

1	Open the company file to be purged.

2	Create a backup file. See ‘Backing up and restoring company files’.

3	Go to any command center.

4	Go to the File menu and choose Purge. Select from the list what you want to purge. A purge assistant appears.

5	Follow each step until all steps in the purge assistant is complete, then click Close.