New Features
> Customizing Jobs
New Features
Advanced Search for Accounts and Select From Lists
Bank Deposit - Attach Documents
Bank register changes
Notes on reconciliation and payments
Contact added to Cards List search
Calendar icon on date fields
One click to email
Job information updated
Customizing Jobs
Purge Jobs
Delete deposit on orders
Print Paid Stamp
Job report changes
Direct Web Pay
Introduction
Learn about your AccountEdge software
Manuals
Online help
Other resources
Where to start
Explore your AccountEdge software
Command centers
Action menu
Calendar (date entry)
Calculator
Zoom arrows
Search icons
Select columns
Mouse shortcuts
Shortcut keys
Default screen font
Spell-check
Setting up your company file
Overview
Create a company file
Easy setup assistant
Set up preferences
Set a password for the company file
Set up accounts
Enter account opening balances
Advanced setup
Overview
Set up sales
Do an initial bank reconciliation
Task 1: Identify uncleared withdrawals and deposits
Task 2: Record uncleared withdrawals and deposits
Task 3: Reconcile
Set up Credit Card Processing
Activating Credit Card Processing
Web Pay Setup
Web Store Setup
Manage AccountEdge Connect
Manage AccountEdge Mobile
Manage Rerun
Banking
Receiving money
Bank deposits
Spending money
Entering transactions in the Bank Register window
Transferring money between accounts
Tracking petty cash expenses
Recording miscellaneous transactions
Credit card transactions
Credit card payments using Merchant Account Service
Processing credit card payments using Merchant Account Service
Declined authorization
Timed-out authorization
Voiding Merchant Account Service credit card payments
Reconciling your bank accounts
Undoing an account reconciliation
Importing statements
Analyzing your cash flow [Windows only]
Sales
Creating a Lead Card
Creating a customer card
Entering sales
Task 1: Enter information about the customer
Task 2: Choose the type of sale
Task 3: Enter the items or services you are selling
Task 4: Enter additional information about the sale
Task 5: Complete the sale
Adding and deleting transaction lines, subtotals, and headers in sales transactions
Changing the status of a sale
Reviewing your sales information
Receiving payments
Printing payment receipts
Printing and emailing payment receipts
Credit control
Credit limits
Credit holds
Customer credits
Settling credits
Accounting for bad debts
Process Web Orders
Items
Creating items
Customizing Items
Creating custom lists
Custom lists and item reports
Creating brands list
Brands list and sales reports
Weight
Creating custom fields
Creating tags list
Tag list and item reports
Lists
Adding a record
Adding records using Easy-Add
Setting up tax codes
Finding a record
Changing a record
Inactivating or reactivating a record
Deleting a record
Combining records
Combining cards
Combining accounts
Combining items
Tracking Mileage
Company vehicles list
Mileage Rates
Mileage Slips
Email Templates
Transactions
Finding a transaction
Changing or deleting a transaction
Changing a transaction
Deleting a transaction
Reversing a transaction
Recurring transactions
Setting up recurring transactions
Recording recurring transactions
Reminders
Create copy of a transaction
Publishing to iCal
Publishing an invoice to iCal
Publishing a recurring transaction to iCal
Publishing a reminder log to iCal
Reports
Producing reports
Customizing reports
Task 1: Select the data to be printed
Task 2: Select the required fields
Task 3: Select finishing options
Task 4: Change the report format
Task 5: Print the report
Task 6: Save the report
Changing the default fonts on reports
Frequently used reports
Overview of report details
Forms
Finding forms
Sending forms
Sending forms when you record a transaction
Sending forms in a batch
Advanced filters
Customizing forms
Task 1: Display the form
Task 2: Set up form properties
Task 3: Add and edit elements
Task 4: Preview the customized form
Task 5: Save the customized form
Task 6: Print the customized form
Changing the default fonts on forms
Adding and editing elements
Adding and editing data and label elements
Adding and editing graphic elements
Editing all elements with common commands
Contact management
Creating a card
Keeping in touch with your contacts
Personalized letters
Mailing labels
Reminder log
Other ways to keep in touch
Grouping your contacts
Custom lists
Customizing cards
Card identification codes
Card pictures
Lead Source and Status
Reviewing your contact information
Financial control
Tracking financial information
Accounts
Jobs
Task 1: Set up a job
Task 2: Assign expenses to the job
Task 3: Bill the customer
Budgets
Entering budget amounts
Budget Shortcuts window
Auditing your records
Reviewing financial information
End-of-period procedures
Month-end procedures
Task 1: Run the Company Data Auditor
Task 2: Reconcile your bank accounts
Task 3: Review reports
Task 4: Send customer statements
Task 5: Record depreciation
Task 6: Lock periods
Starting a new fiscal year
Task 1: Complete month-end tasks
Task 2: Provide information to your accountant
Task 3: Enter end-of-year adjustments
Task 4: Back up your company file
Task 5: Start a new fiscal year
Task 6: Optimize and verify your company file
Managing user accounts and company files
Managing Master Password
Backing up and restoring company files
Servicing your company file
Checking your company file for errors
Optimizing your company file
Purging information that is no longer needed
Troubleshooting file-locking problems
Changing company file date
Troubleshooting your company file
Alert messages—company file
Alert messages—transactions
Importing and exporting data
Exporting data
Importing data
Importing Quicken (QIF) files
Managing import and export records
Using OfficeLink
Viewing reports in Microsoft Excel (OfficeLink)
Modifying OfficeLink templates for Microsoft Excel
Creating personalized letters (OfficeLink)
OfficeLink templates for personalized letters
Viewing reports in Microsoft Excel
Creating personalized letters using OfficeLink
OfficeLink templates for personalized letters
OfficeLink notes and warnings
AppleScripts
Glossary
Index
Customizing Jobs
Watch Video
You can easily customize your jobs by using custom lists and fields as well as job status’.
Creating custom lists gives you additional filters to sort reports.You can use custom fields to add specific information for each job. For example, if you label a custom field Specific Instructions you can add instructions for that job to tell your employees working on the job that they can only use the side entrance of the building to enter and exit. Another example can be for Access Codes. Enter the specific access code to set the alarm when leaving the job. These are only a few examples. Although custom fields cannot be used as report filters they can be used for many other details pertaining to the job.
Job Status is a report field that can be added to a report by customizing a job report. This can give easy access when reporting financial information to the bank when applying for a loan. Current or active jobs can represent potential continual income as long as the job lasts.
To name a job custom lists and field names
1
Go to the
Lists
menu and select
Custom Lists & Field Names
then select
Jobs
from the drop down menu. The
Custom Lists and Field Names
window appears.
2
The
Job
tab is selected, enter the names for each of the custom lists and fields you want to use.
3
Click
OK
to close the window. The names for the lists you have entered will now appear in the
Job Details
tab of the
Job Information
window.
To create a custom list entry
1
Go to the
Lists
menu and select
Custom Lists
then select
Jobs
. The
Custom Lists
window appears.
2
Select the Custom List for which you want to create and entry.
3
Click
New
. The
Edit Custom List
window appears.
4
Enter the custom list entry’s name and then click
OK
. The entry appears in the
Custom Lists
window.
To assign a custom list and enter custom fields to a job
1
Go to the
Lists
menu and select Jobs. The
Jobs List
window appears.
2
Select the job you want to customize and click
Edit
. The J
ob Information
window appears.
3
Click the
Details
tab.
4
Select from the list entry’s applicable to this job.
5
Enter specific information relating to the field.
note :
Custom Lists and Fields
A custom list can be used to filter a report, however a field can only be referenced and cannot be used to filter a report.
To create a job status
1
Go to the
Lists
menu and select
Job Status
. The
Job Status List
window appears.
2
Click
New
to open the
Edit Job Status
window.
3
Enter the name of the
Job Status
.
note :
Entering multiple job status
If you have several job status to enter at one time, click the New button after entering the status. This will keep the Edit Job Status window open.
4
Click
OK
to accept the change and close the window.
To assign a job status to a job
1
Go to the
List
menu and select
Job
. The
Job List
window appears.
2
Select either a
Header Job
or a
Detail Job
and click
Edit
. The J
ob Information
window appears.
3
Click the
Job Status
field. The
Select from List
window appears.
4
Select the status applicable to the current state of the job.
5
Click
OK
to close the window.
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