Report Format window

The Report Format window enables you to specify the fonts and formatting of your reports.

If you accessed this window from the Default Fonts window, any changes you make in this window will affect all of the reports you have not customised yet. If you accessed this window from the Report Customisation window, any changes you make here will affect only the report you are customising.

Field Descriptions

Font & Style section

Report Line

Select the section of the report that you want to format. When you select a section, the corresponding report section is highlighted in the sample report on the right side of the window.

You can format the following report sections:

■	Company: Your company’s name, as displayed in the Company Information window.

■	Address: Your company’s address as displayed in the Company Information window.

■	Report: The name of the report, which will appear at the top of each page of the report.

■	Headers: The column names, which will appear at the top of each page of the report.

■	Subtitles: The subtitles that indicate the beginning of new groups of information in the report, such as Accounts, Customers and Total.

■	Body: The detailed information of the report, such as transaction amounts, accounts and customer names.

■	Subtotals: The subtotals that indicate the results of calculations and will appear in various formats, such as currency, units and percentages.

■	Totals: The grand totals that indicate the results of calculations and will appear in various formats, such as currency, units and percentages.

Font

Select the font typeface you want to use for the selected report section.

Size

Select the font size you want to use for the selected report section.

Colour

Click to choose the colour you want to use for text in the selected section.

Style

Select the style or number of styles you want to use for the selected section. You can choose from Bold, Italic, Outline, Shadow and Underline.

Numbers section

Negative

Select whether you want negative amounts that appear in the selected section to be formatted as bold text, as red text or with parentheses.

Align section

Title & Heading

If you have selected the Company, Address or Report section in the Report Line field, select whether you want the text to be aligned to the left, centred or to the right.

Margins section

These fields display only if you have accessed this window from the Report Customisation window for a specific report.

Left Margin

Type the amount of space, in inches, you want to include on the left side of the report.

The amount you enter here will be added to the default amount your printer already uses for a margin. For example, if your printer’s default margin is .25 inches and you enter 1.5 in this field, 1.75 inches of space will appear on the left side of the report.

Top Margin

Enter the amount of space, in inches, you want to include at the top of the report.

The amount you enter here will be added to the default amount your printer already uses for a margin. For example, if your printer’s default margin is .25 inches and you enter 1.5 in this field, 1.75 inches of space will appear on the top of the report.

Include section

These fields display only if you have accessed this window from the Default Fonts window and will apply to all reports that you have not customised yet. If you want to set these options for specific reports, you can access them from the Finishing tab of the report’s customisation window.

Company Name

If you want the company name to appear at the top of your reports, select this option.

Company Address

If you want the company address to appear at the top of your reports, select this option.

Report Date

If you the date and time you generate the report to appear at the top of your reports, select this option.

Buttons

Use Default

This button appears only if you have accessed this window from the Report Customisation window for a specific report.

If you want to restore the default characteristics to the selected report, click this button.

Page Setup

If you want to set up the page size, scaling, orientation and other options, click this button.

Cancel

If you want to close this window without saving any changes you have made, click Cancel.

OK

If you want to save the changes you have made and close the window, click OK.

Tips for this window

Related topics

■	Customizing reports