Card Information window—Payroll Details view—Wages

In this window you can enter information used to determine wage amounts for each employee. The information you enter in this window, along with information entered in the Standard Pay section of the Payroll Details view, is used to calculate employee pay amounts.

Field Descriptions

Employee Name

The name of the employee appears in the top left corner of the window.

Card ID

The card ID of the employee appears at the top of the window.

Pay Basis

Choose Hourlyor Salary from the list to indicate whether the employee is paid based on the number of hours they work or if they are paid a fixed salary amount.

If you select Hourly, the Base Hourly wage (or the name you assigned to this wage) will be automatically selected in the payroll categories list on the right side of this window.If you select Salary, the Base Salary wage (or the name you assigned to this wage) will be automatically selected in the payroll categories list.

If you want, you can also assign hourly wage types to salaried employees and salary wage types to hourly employees by selecting the wages you want from the payroll categories list.

Annual Salary

If you selected Salary in the Pay Basis field, enter the annual base pay for the employee in this field. When you enter or change the amount in this field, the amount in the Hourly Rate field (display-only) will be updated to reflect the change.

If you selected Hourly in the Pay Basis field, this is a read-only field. When an hourly base pay is entered in the Hourly Rate field, this field will display the annual salary based upon that rate and the number of hours entered in the Number of Hours in Work Week field.

Hourly Rate

If you selected Hourly in the Pay Basis field, enter the hourly base pay for the employee. When you enter or change the amount in this field, the amount in the Annual Salary field (read-only) will be updated to reflect the change.

If you selected Annual in the Pay Basis field, this is a read-only field. When an annual base pay is entered in the Annual Salary field, this field will display the hourly salary based upon that rate and the number of hours entered in the Hours in __ Pay Period field.

Pay Frequency

Select the frequency with which employee payments will be issued to the employee: weekly, bi-weekly, semi-monthly or monthly.

Your selection in this field is important, because it will be used to group employee payroll transactions when processing payroll.

Hours in __ Pay Period

Enter the number of hours in the employee's typical pay period.

note : If you’re adding a new card or opening a card that was upgraded from a previous version

The number of hours that displays automatically is based upon the entry in the Pay Frequency field, and the entry in the Number of Hours in a Full-Time Work Week field of the General Payroll Information window.

If you change the amount in this field, the amount in the Hourly Rate field will be updated to reflect the change.

Wages Expense Account

Enter an account to track your wage expenses for the selected employee.

The account you enter here will override the default wages expense account you selected in the Payroll Linked Accounts window for wages expense and will be linked for this employee only.

Select

Click in the column next to a wage if you want to assign that wage to an employee. The wages you select will be displayed in the Pay Employee window and calculated on an employee payment.

Click the icon at the top of the column to select or deselect all the wages in the list.

Wages

This column contains all the wages available for this employee. If you want to view more information about a wage, click the zoom arrow next to the name to display the Wages Information window.

Action menu

Click to open a shortcut menu of common actions and tasks associated with the selected card record. Choose a task from the list. For example, if you selected a transaction task, the transaction window appears with the selected card record already assigned to the transaction. Actions available from the menu are grouped into areas such as transaction tasks, printing tasks, and contact management tasks.

New

Click to create a new card.

OK

Click to save your changes and close this window.

Tips for this window

Related Topics

■	Entering employee payroll information

■	Creating employee cards