The Professional layout of the Purchases window enables you to record the purchase of items and services that aren’t in your Items List, and for which you want to enter a date for each line item.Quote/Order/BillEnter the name of the supplier. If any orders have been created for the selected supplier, a window appears listing all orders for this supplier. You can select an existing order, or you can create a new purchase.This field automatically displays the default credit terms for this supplier, which were entered on the Buying Details tab of the supplier’s card.To change the terms for future purchases, click the zoom arrow next to the Supplier field, then click the Buying Details tab.If you are using Mac OS X 10.4 or higher, you can publish this purchase to iCal by selecting this option. When you publish a purchase, a new Event is created and appears in the iCal calendar on the date when the payment is due. The Event includes the title of the transaction, transaction number, transaction date and payment amount.Purchase #Supplier Inv #Acct # (or Account Name) columnSelect the accounts to which you want to assign the line items. Purchases are typically assigned to expense or cost of sales accounts.Tax columnYou can assign a tax code to the entire transaction by selecting the code in the field to the right of the Tax field and beneath the Tax column.The total of the amounts in the Amount column.The total of the tax amounts in the transaction. If you want to change the tax amount, click the zoom arrow next to this field to open the Tax Information window, where you can change the amount. You can only change the tax amount if the transaction hasn’t been recorded.Note that changes to the tax amount are reported in the Transaction Review step of the Company Data Auditor.You can assign a tax code to the entire transaction by selecting a code in the field to the right of the Tax field and beneath the Tax column.The total amount of the purchase, including sales tax.Enter the date that you expect to receive the items or services. If the transaction is an order, this date will be placed as a reminder in the Orders view of your To Do List.Enter a description of the purchase, or accept the default memo. This description will appear on reports and in the Purchases Journal. If you want, you can print the memo on the purchase form.Quote/Order/Bill Delivery StatusIf you enter an amount, a payment is automatically recorded. When you record the purchase, you will be prompted to verify the Cheque #, Payee and Memo to record on the payment.The total of the payments and debits that have been applied to this transaction. This field is only available when viewing recorded bills or orders that have at least one payment applied to them.Click to view a list of all transactions related to this purchase. This field appears only when viewing recorded bills or orders.Click to display the Exchange Rate window. This window displays your current currency, the Transaction Exchange Rate and Current Exchange Rate. This button appears only if you selected the I Deal in Multiple Currencies option in the System view of the Preferences window.Select the category to which you want to assign this transaction. This field appears only if you selected the Turn Category Tracking On option in the System view of the Preferences window. If you also selected the Required option when you chose that preference, you need to select a category before this transaction can be recorded.Click to choose print and preview options for this transaction. Choose:
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