New Features
Advanced Search for Accounts and Select From Lists
Bank Deposit - Attach Documents
Bank register changes
Notes on reconciliation and payments
Contact added to Cards List search
Calendar icon on date fields
One click to email
Job information updated
Customizing Jobs
Purge Jobs
Delete deposit on orders
Print Paid Stamp
Job report changes
Direct Web Pay
Introduction
Learn about your AccountEdge software
Manuals
Online help
Other resources
Where to start
Explore your AccountEdge software
Command centers
Action menu
Calendar (date entry)
Calculator
Zoom arrows
Search icons
Select columns
Mouse shortcuts
Shortcut keys
Default screen font
Spell-check
Setting up your company file
Overview
Create a company file
Easy setup assistant
Set up preferences
Set a password for the company file
Set up accounts
Enter account opening balances
Advanced setup
Overview
Set up sales
Do an initial bank reconciliation
Task 1: Identify uncleared withdrawals and deposits
Task 2: Record uncleared withdrawals and deposits
Task 3: Reconcile
Set up Credit Card Processing
Activating Credit Card Processing
Web Pay Setup
Web Store Setup
Manage AccountEdge Connect
Manage AccountEdge Mobile
Manage Rerun
Banking
Receiving money
Bank deposits
Spending money
Entering transactions in the Bank Register window
Transferring money between accounts
Tracking petty cash expenses
Recording miscellaneous transactions
Credit card transactions
Credit card payments using Merchant Account Service
Processing credit card payments using Merchant Account Service
Declined authorization
Timed-out authorization
Voiding Merchant Account Service credit card payments
Reconciling your bank accounts
Undoing an account reconciliation
Importing statements
Analyzing your cash flow [Windows only]
Sales
Creating a Lead Card
Creating a customer card
Entering sales
Task 1: Enter information about the customer
Task 2: Choose the type of sale
Task 3: Enter the items or services you are selling
Task 4: Enter additional information about the sale
Task 5: Complete the sale
Adding and deleting transaction lines, subtotals, and headers in sales transactions
Changing the status of a sale
Reviewing your sales information
Receiving payments
Printing payment receipts
Printing and emailing payment receipts
Credit control
Credit limits
Credit holds
Customer credits
Settling credits
Accounting for bad debts
Process Web Orders
Items
Creating items
Customizing Items
Creating custom lists
Custom lists and item reports
Creating brands list
Brands list and sales reports
Weight
Creating custom fields
Creating tags list
Tag list and item reports
Lists
Adding a record
Adding records using Easy-Add
Setting up tax codes
Finding a record
Changing a record
Inactivating or reactivating a record
Deleting a record
Combining records
Combining cards
Combining accounts
Combining items
Tracking Mileage
Company vehicles list
Mileage Rates
Mileage Slips
Email Templates
Transactions
Finding a transaction
Changing or deleting a transaction
Changing a transaction
Deleting a transaction
Reversing a transaction
Recurring transactions
Setting up recurring transactions
Recording recurring transactions
Reminders
Create copy of a transaction
Publishing to iCal
Publishing an invoice to iCal
Publishing a recurring transaction to iCal
Publishing a reminder log to iCal
Reports
Producing reports
Customizing reports
Task 1: Select the data to be printed
Task 2: Select the required fields
Task 3: Select finishing options
Task 4: Change the report format
Task 5: Print the report
Task 6: Save the report
Changing the default fonts on reports
Frequently used reports
Overview of report details
Forms
Finding forms
Sending forms
Sending forms when you record a transaction
Sending forms in a batch
Advanced filters
Customizing forms
Task 1: Display the form
Task 2: Set up form properties
Task 3: Add and edit elements
Task 4: Preview the customized form
Task 5: Save the customized form
Task 6: Print the customized form
Changing the default fonts on forms
Adding and editing elements
Adding and editing data and label elements
Adding and editing graphic elements
Editing all elements with common commands
Contact management
Creating a card
Keeping in touch with your contacts
Personalized letters
Mailing labels
Reminder log
Other ways to keep in touch
Grouping your contacts
Custom lists
Customizing cards
Card identification codes
Card pictures
Lead Source and Status
Reviewing your contact information
Financial control
Tracking financial information
Accounts
Jobs
Task 1: Set up a job
Task 2: Assign expenses to the job
Task 3: Bill the customer
Budgets
Entering budget amounts
Budget Shortcuts window
Auditing your records
Reviewing financial information
End-of-period procedures
Month-end procedures
Task 1: Run the Company Data Auditor
Task 2: Reconcile your bank accounts
Task 3: Review reports
Task 4: Send customer statements
Task 5: Record depreciation
Task 6: Lock periods
Starting a new fiscal year
Task 1: Complete month-end tasks
Task 2: Provide information to your accountant
Task 3: Enter end-of-year adjustments
Task 4: Back up your company file
Task 5: Start a new fiscal year
Task 6: Optimize and verify your company file
Managing user accounts and company files
Managing Master Password
Backing up and restoring company files
Servicing your company file
Checking your company file for errors
Optimizing your company file
Purging information that is no longer needed
Troubleshooting file-locking problems
Changing company file date
Troubleshooting your company file
Alert messages—company file
Alert messages—transactions
Importing and exporting data
Exporting data
Importing data
Importing Quicken (QIF) files
Managing import and export records
Using OfficeLink
Viewing reports in Microsoft Excel (OfficeLink)
Modifying OfficeLink templates for Microsoft Excel
Creating personalized letters (OfficeLink)
OfficeLink templates for personalized letters
Viewing reports in Microsoft Excel
Creating personalized letters using OfficeLink
OfficeLink templates for personalized letters
OfficeLink notes and warnings
AppleScripts
Glossary
Index
Export File window
The
Export File
window enables you to set some of the criteria that will determine what data will be exported from your company file.
Field Descriptions
Export File Format
Select whether you want to save the exported data in a tab-delimited or comma-separated text file format. In a tab-delimited file, the data is separated by tab spaces. In a comma-separated file, the data is separated by commas. If you will be importing this data into another company file, you can select either format.
First Record is
Select whether you want the first record in the export file to be a header record or a data record. If you select
Header Record
, the first record in your export file will contain the field names. If you choose
Data Record
, the first record in your export file will contain data. If you will be importing this data into another company file, you can select either format.
Balances from
This option appears only if you’re exporting accounts.
Select the year and the month for which you want to export the ending balances of your accounts.
Status
This option appears only if you’re exporting sales or purchases.
Select the status of the sales or purchases you want to export.
Identifiers
This field appears only if you’re exporting cards, reminder logs, activities, sales or purchases.
Type the identifiers you want to use to filter the cards and transactions that are exported. Only the cards who have been assigned
all
of the identifiers (or all of the transactions whose assigned cards have the identifiers) will be exported.
ZIP Code
From/To
This field appears only if you’re exporting cards.
Type the ZIP code you want to use to filter the cards that will be exported. You can enter a partial ZIP code (for example, the first three digits of the ZIP code) to include all cards whose ZIP codes begin with the numbers you have entered.
Source Journal
This field appears only if you’re exporting journal entries.
Select the journal from which you want to export journal entries. If you select
Disbursements
or
Receipts
, you can also choose the type of disbursements or receipts that you want to export.
Dated From/To
These fields appear only if you’re exporting journal entries, activities, inventory adjustments, reminder logs, sales or purchases.
Enter a date range if you want to filter the transactions that will be exported to only those that are dated within those dates. If you’d like to enter a date using a calendar, click the calendar icon or press the space bar to open the calendar window.
Custom Lists
These fields appear only if you’re exporting cards.
Select the custom list entries you want to use to filter which cards will be exported. Only the cards that have all of the custom list entries you specify will be exported.
Include Journal Entries in Export File
(AccountantLink)
This option appears only if you’re exporting files to AccountantLink.
Select this option if you want to include journal entries in the export file along with the Company Information and the account balances . Journal entries for the current fiscal year up to the end of the month you enter in the Dated to end of field will be exported.
Dated to end of
(AccountantLink)
This field appears only if you’re exporting files to AccountantLink.
Select the last month of the period you want to include in the export file. The balances of your accounts as of the end of the month (from the beginning of the current fiscal year) will be exported. The information in the Company Information window is exported, as well.
Export (AccountantLink)
This field appears only if you’re exporting files to AccountantLink.
Click this button to specify the file name and location for the exported data.
Cancel
If you don’t want to export any data, click
Cancel
.
Continue
If you want to continue with the exporting process, click
Continue
.
Tips for this window
Related topics
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Exporting data
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