Auditing your records

Several features are available to help you ensure the accuracy of the records in your company file.

Company Data Auditor

The Company Data Auditor allows you to check the accuracy of the records in your company file. You can use this tool to perform maintenance tasks and reconcile bank and credit card accounts.

The Company Data Auditor also checks your transactions for exceptions such as invoices that do not reconcile with your receivables account, future-dated transactions, and audit trail changes. For more information on how to use the Company Data Auditor, see Run the Company Data Auditor.

Audit trail tracking system

You can track specific transactional, tax, account, payroll, and system changes made to your company file using an audit trail tracking system. You can then print an Audit Trail report which lists all the changes recorded in a specified date range.

To track changes, go to the Setup menu, choose Preferences and then set the Use Audit Trail Tracking preference in the Security tab.

Changes recorded with audit trail tracking

 

Change type	Description
Transactional	• deletion of transaction • change of card selection • change of card ID # • change of date • change of amount on any line • change of account on any line • change of item selection • change of job selection • changes to Receive Items transactions (only if the Transactions can’t be changed option is selected in the Security view of the Preferences window).
Tax	• deselection of tax on any line of a sales or purchase transaction • change of tax code for a sales or purchase transaction • change of tax amount for a sales or purchase transaction • adding transactions with a tax code other than the default code for the selected card or account (invoices only, not orders or quotes) • adding transactions with a changed taxable amount • change of the linked account selection in any of the Tax Code Information windows.
Account	• change of the current account number • change of the account’s opening balance • addition of a new account • deletion of an account.
Payroll	Changes to the setup of an employee’s card, including: • pay basis, pay rate, or pay frequency • the default wages expense account • ‘Carry Over’ accruals • pay history • tax allowance or extra tax withheld • residence code and work code • termination details. Changes to the setup of a payroll category, including: • Type of Wages selection and pay rate • Type of Accrual field • Type of Deduction or Deduction Limit fields • Type of Expense or Expense Limit fields.
System	• change of the linked account selection in any of the Linked Accounts windows • change to the lock periods security preference (this includes changes of the lock period date and the selection/deselection of the preference) • change to the Transactions Can't be Changed; They must be Reversed preference • change to the Use Audit Trail Tracking preference.

 

Related topics

■	Reviewing financial information

■	Run the Company Data Auditor

■	Month-end procedures

■	Set up preferences