Finding a transaction

There are several ways to find a transaction, depending on the information you have at hand.

To find a transaction using the Find Transactions window

1	From any command centre, click Find Transactions.

2	In the Find Transactions window, click the appropriate tab—for example, the Card tab—to search by card.

3	Filter your search using the Search By and date range fields. For example, to search for all transactions made during January 2007, relating to customer Acme Sales Ltd., you would make the following selections in the Card tab view.

4	If you want to narrow your search further:

a	Click Advanced. The Advanced Filters window appears.

b	Type or select the additional search filters, and click OK. For more information, see ‘Advanced filters’ on page 245.

The transactions that match your search criteria appear in the Find Transactions window. You can view a transaction in detail by clicking the zoom arrow () next to it.

note : Quotes and orders without applied payments don’t appear in the Find Transactions window

To find these types of transactions, go to the Quotes and Orders views of the Sales Register or Purchases Register.

To find a transaction using the Sales Register window

The Sales Register window lists all open and closed invoices, quotes, orders, returns and credits.

1	Go to the Sales command centre and click Sales Register. The Sales Register window appears.

2	Click the tab of the sales category you would like to view, for example, All Sales.

3	[Optional] Filter your search using the Search By and date range fields. The transactions that match your search criteria appear in the Sales Register window.

4	If you want to view a transaction in detail, click the zoom arrow () next to it.

To find a transaction using the Purchases Register window

The Purchases Register window lists all open and closed purchases, quotes, orders, returns and debits.

1	Go to the Purchases command centre and click Purchases Register. The Purchases Register window appears.

2	Click the tab of the type of purchase you would like to view—for example, All Purchases.

3	[Optional] Filter your search using the Search By and date range fields.The transactions that match your search criteria appear in the Purchases Register window.

4	If you want to view a transaction in detail, click the zoom arrow () next to it.

To find a transaction using the Bank Register window

You can use the Bank Register window to find spend money, pay suppliers, receive payments and receive money transactions.

1	Go to the Banking command centre and click Bank Register. The Bank Register window appears.

2	Select the bank, credit card or petty cash account you used for the transaction in the Account field.

3	In the Dated From and To fields, enter the date range during which the transaction was recorded. The transactions that match your search criteria appear in the Bank Register window.

4	If you want to view a transaction in detail, click the zoom arrow () next to it.

To find a transaction using the Items Register window

The Items Register window gives you quick access to transactions relating to items. When the register is filtered to show a single item, a running balance of the item’s quantities and values appears.

1	Go to the Stock Control command centre and click Items Register. The Items Register window appears.

2	In the Search By field, select whether you want to view transactions for all items or a single item.

3	If you selected Item at step 2, type or select the item number in the adjacent field.

4	In the Dated From and To fields, enter the date range during which the transaction was recorded. The transactions that match your search criteria appear in the Items Register window.

5	If you want to view a transaction in detail, click the zoom arrow () next to it.

To find a transaction using the Transaction Journal window

The Transaction Journal window groups all your accounting entries into one of six journals: nominal, disbursements, receipts, sales, purchases and stock. You can display all transactions in the Transaction Journal window.

1	Click Transaction Journal from any command centre (except Card File). The Transaction Journal window appears.

2	Click the appropriate tab—for example, the Sales tab to find a sales invoice, the Disbursements tab to find a payment, and so on.

3	In the Dated From and To fields, enter the date range during which the transaction was recorded.

All transactions between (and including) these dates will be listed.

4	If you want to search for a range of journal ID numbers, enter the range in the ID From and To fields. All transactions with IDs between (and including) these numbers will be listed.

5	If you want to view a transaction in detail, click the zoom arrow () next to it.

To find a recurring transaction

1	Go to the Lists menu and choose Recurring Transactions. The Recurring Transactions List window appears.

2	Locate the recurring transaction. You can:

n	sort the transactions by name, type or frequency

n	search for a transaction by name, amount or due date.

For more information on changing the details of a recurring transaction, see Recurring transactions.

Related Topics

■	Changing or deleting a transaction

■	Reversing a transaction