Reviewing financial information

There are several tools that you can use to review your financial information:

Tool	Description
Analyse Balance Sheet	The Analyse Balance Sheet window provides details about your asset, liability and capital accounts in both graphical and ledger views.
Analyse Profit & Loss	The Analyse Profit & Loss window provides detailed information about your Profit & Loss accounts in both graphical and ledger views.
Analyse Jobs	The Analyse Jobs window allows you to view information about your progress on a particular job, broken down by account.
Financial reports	Financial reports help you review your financial information.

To analyse your balance sheet

1	Go to the Accounts command centre and click Analysis. The Analyse Balance Sheet window appears.

2	Click Filters and choose the time periods and other criteria you want to view.

3	Click OK. The information you selected appears in the Analyse Balance Sheet window.

To analyse your profit or loss

1	From any command centre, click the Analysis down arrow and select Profit and Loss from the menu. The Analyse Profit & Loss window appears.

2	Click Filters and choose the time periods and other criteria you want to view.

3	Click OK. The information you selected appears in the Analyse Profit & Loss window.

To analyse your jobs

1	From any command centre, click the Analysis down arrow and select Jobs. The Analyse Jobs window appears.

2	In the Job Number field, type or select the job you want to analyse.

3	If you use budgets to track the progress of this job, enter a value in the Percent Complete field. The budget amounts are adjusted to represent the percentage of the job completed.

To view financial reports

1	Go to the Reports menu at the top of the screen and choose Index to Reports. The Index to Reports window appears.

2	Click the Accounts tab.

There are several account reports that can help you track your financial information. These reports are listed below.

Report	Description
Audit Trail	Reviews changes made to recorded transactions, VAT codes, account details and system settings. Note that before you can track and report changes, you need to activate the audit trail tracking preference. For more information, see ‘Audit trail tracking system’ on page 282.
Profit & Loss Statement	Shows your profit and loss figures.
Balance Sheet	Reviews your financial position as at the end of a period.
Summary Trial Balance	Identifies incorrectly entered amounts. When reviewing this report, check for: • entries that seem unusually high or low for the account that has been affected • debit amounts for accounts that normally have credit entries and vice versa • unusually high or low ending balances • an unusually high or low number of entries for a specific account.
Balance Sheet Budget Analysis	Lists account balances as at the end of a selected period, along with the budgeted amounts. If you’ve determined that changes need to be made to the budgets for the coming months, you can adjust your budget.
Profit & Loss Budget Analysis	Lists account balances for a selected period, along with the budgeted amounts. If you’ve determined that changes need to be made to the budgets for the coming months, you can adjust your budget.
Statement of Cash Flow	Shows how your cash position has changed over a period of time, what profit you have earned, where you received additional cash, and where your cash was spent.

For information on displaying, customising and printing reports, see Chapter 14, ’Reports,’ starting on page 229.

Related Topics

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Jobs