Reviewing your sales information

There are several tools that you can use to review your sales information.

Tool	Description	See
To Do List	The To Do List displays all open sales, recurring sales and orders sorted by overdue dates.	below
Analyse Debtors	The Analyse Debtors window displays ageing information for all open invoices.	below
Analyse Sales	The Analyse Sales window provides a graphical snapshot of your sales activities.	below
Sales reports	Sales reports help you keep track of your sales activities.	below
Sales history	History lets you view seven years of sales history for an item, a customer or an employee.	below
Sales Register	The Sales Register window gives you a complete picture of your sales activity—open and closed invoices, orders, quotes, returns, credits and so on.	Finding a transaction
Find Transactions	The Find Transactions window helps you find individual sales transactions quickly.	Finding a transaction
Transaction Journal	The Transaction Journal lists journal entries of your sales and other transactions.	Finding a transaction

To view a list of all unpaid sales sorted by days overdue

1	Click To Do List in any command centre. The To Do List window appears.

2	Click the Debtors tab. A list of all unpaid sales appears.

The Overdue column shows the number of days an invoice is overdue. (A negative number in the Overdue column indicates that the payment is not yet due.) The number of days an invoice is overdue is calculated by checking the original date of the invoice, comparing it to today’s date and looking at the customer’s credit terms.

3	If you want to send a collection letter to customers with overdue payments:

a	Select those customers by clicking in the select column () next to the customer’s name.

b	If you have installed OfficeLink, click Mail Merge to create the letter directly in your word processor. Otherwise, click Disk, choose a file format and click Save.

To analyse your debtors

1	In any command centre, select Debtors from the Analysis list. The Analyse Debtors window appears.

2	Click Filters and choose the time periods and any other criteria you want to apply.

3	Click OK. The information you selected appears in the Analyse Debtors window.

To analyse your sales activities

The Analyse Sales window provides various illustrations—as graphs or as lists—of your sales activities.

1	In any command centre, select Sales from the Analysis list. The Analyse Sales window appears.

2	Click Filters and choose the sales figures, time periods and other criteria you want to apply.

3	Click OK. The information you selected appears in the Analyse Sales window.

4	Select the display options in the Analyse Sales window to view charts showing your sales activities.

To view sales reports

There are several sales reports that can help you track your sales activities. For example, you can run an Aged Debtors Summary report to view your customers’ current balances sorted by ageing periods. The Sales Item Summary report shows you which stock items are selling best. The Referral Source report is useful for finding out which referral source is bringing your business the most money.

1	Go to the Reports menu at the top of the screen and choose Index to Reports. The Index to Reports window appears.

2	Click the Sales tab. Select from the list of available sales reports.

For information on displaying, customising and printing your reports, see Chapter 14, ’Reports,’ starting on page 229.

To view sales history

You can view sales history for an item, a customer or an employee.

1	Display the Item Information window for an item or the Card Information window for a customer or an employee.

2	Click the History tab.

The History view displays a total of seven years sales history for the item or card: the five years preceding the current financial year (as displayed in the Company Information window), the current financial year and the next financial year.

note : Employee sales history

To record an employee’s sales history, you need to select that employee as the sales person when you record a sale on the Sales window.

Related Topics

■	Entering sales

■	Using graphs

■	Financial control