Form fields

Cheque Layout

 

Field name	Data that will print in this field
NOTE: Supplemental fields from the Card Information window and Supplemental fields from the Company Information window can also be used on this form.
Amount in English	The amount entered on the transaction. Amounts up to and including 99,999.99 are printed in words; larger amounts are printed in numeric form.
Amount in Numeric	Amount on transaction in numeric form
APACS Date
APACS Std. Amount
Cheque Amount	The amount entered on the transaction in numeric form
Cheque Number	The cheque number entered on the transaction
Date	The date entered on the transaction
Hundred Thousands	The sixth digit to the left of the decimal point in the cheque amount.
Hundreds	The third digit to the left of the decimal point in the cheque amount.
Memo	The memo entered in the Journal Memo field of the transaction
Millions	The seventh digit to the left of the decimal point in the cheque amount.
Payee	The information entered or selected in the Payee field on the transaction
Pence	The number of pence in the cheque amount.
Ten Thousands	The fifth digit to the left of the decimal point in the cheque amount.
Tens	The second digit to the left of the decimal point in the cheque amount.
Thousands	The fourth digit to the left of the decimal point in the cheque amount.
Units	The first digit to the left of the decimal point in the cheque amount.

note : Some fields may not be available on some versions of the form layout

 

Stub Layout—Regular

 

Field name	Data that will print in this field
NOTES:  If you choose the Laser Cheque form, these fields appear twice — once for each stub. Supplemental fields from the Company Information window can also be used on this form.
Account Name	The name of the allocation account entered on the transaction
Acct. No.	The allocation accounts entered on the transaction
Allocation Amount	The allocation amounts entered on the transaction
Allocation Memo	The memo for each allocation amount entered on the transaction
Category	The financial tracking category assigned to the transaction associated with this cheque
Cheque Amount	The amount entered on the transaction, in numeric form
Cheque Number	Cheque number entered on the transaction
Date	Date entered on the transaction
Memo	The memo entered in the Journal Memo field of transaction
Payee	The information entered or selected in the Payee field on the transaction

note : Some fields may not be available on some versions of the form layout

 

Stub Layout—Payable

 

Field name	Data that will print in this field
NOTES: If you choose the Laser Cheque form, these fields appear twice — once for each stub. Supplemental fields from the Company Information window can also be used to customise this form.
Allocation Amount	The amount entered in the Amount Applied field in the Pay Suppliers window
Category	The financial tracking category assigned to the transaction associated with this cheque
Cheque Amount	The amount displayed in the Amount field of the Pay Suppliers window in numeric form
Cheque Number	Cheque number entered in the Pay Suppliers window
Date	Date entered in the Pay Suppliers window
Invoice Date	The date entered in the Date field on the purchase
Invoice Debit Memos	The total of any debit memos posted against this bill
Invoice Debit Memos With Label	The total of any debit memos posted against this bill with the label “DM”
Invoice Discounts	The total discounts that have been applied to this bill
Invoice Discounts With Label	The total discounts that have been applied to this bill with the label “DISC”
Invoice Payments	The total payments that have been applied to pay this bill
Invoice Total Amount	The original value of the bill
Invoice Total Debits	The total of payments and debit memos posted against this bill
Memo	The memo entered in the Journal Memo field of the Pay Suppliers window
Payee	The information entered or selected in the Payee field in the Pay Suppliers window
Purchase No.	The entry in the Purchase No. field on the bill
Purchase No. With Label	The entry in the Purchase No. field on the bill with the label “Purchase”.
Supplier’s No.	The entry in the Supplier Inv No. field on the bill
Supplier’s No. With Label	The entry in the Supplier Inv No. field on the bill with the label “Invoice #”

note : Some fields may not be available on some versions of the form layout

 

Stub Layout—Refund

 

Field name	Data that will print in this field
NOTE:  If you choose the Laser Cheque form, these fields appear twice — once for each stub.
Allocation Amount	The amount entered in the Amount field of the Settle Returns & Credits window
Category	The financial tracking category assigned to the transaction associated with this cheque
Cheque Amount	The amount displayed in the Amount field in the Settle Returns and Credits window in numeric form
Cheque Number	Cheque number entered in the Settle Returns and Credits window
Date	Date entered in the Settle Returns and Credits window
Invoice Date	The date of the customer credit
Invoice No.	The invoice number of the customer credit
Memo	The memo entered in the Journal Memo field of the Settle Returns and Credits window
Payee	The information entered or selected in the Payee field in the Settle Returns and Credits window

note : Some fields may not be available on some versions of the form layout

 

Stub Layout—Paycheque

 

Field name	Data that will print in this field
NOTES:  If you choose the Laser Cheque form, these fields appear twice — once for each stub. Supplemental fields from the Applied Payment Details window can also be used to customise this form.
Account No.	Your company’s bank account number
Amount	Amount applicable to allocation line
Bank Name	The name of your company’s bank
BOBS/Autopay Ref	Your Branch Originated BACS System (BOBS) or other automatic payment reference number
Branch Name	The name of your bank branch
Category	The financial tracking category assigned to this paycheque transaction
Cheque Amount	Amount in the Net Pay field in the Pay Employee transaction
Cheque Number	The number assigned to this cheque in the Pay Employee transaction
Date	The Payment Date from the Pay Employee transaction
Deduction Amount	Lists the deduction amounts for each category — shown as positive numbers
Employee Name	From the Card Information window for this employee
Employee NI Number	The NI Number for this employee, from the Card Information window
Employee’s Bank Account Number	The Account Number for the Employee’s Bank, as displayed in the Banking Details window for each Pay Employee transaction
Employee’s BOBS/Autopay Reference	The entry in the Employee’s BOBS (or Autopay) Reference field, if such an entry exists in the Banking Details window for a Pay Employee transaction
Gross Amt	The total amount of the paycheque before taxes, expenses and deductions
Hours	For employees paid by the hour, the number of hours applicable to each allocation line
Memo	The memo entered in the Journal Memo field of the transaction
Name of Employee’s Bank	The Employee’s Bank displayed in the Banking Details window for each Pay Employee transaction
Name of Employee’s Bank Branch	The Employee’s Bank Branch displayed in the Banking Details window for each Pay Employee transaction
Net NI Category
Net NI Earnings this period	Net earnings from which NI contributions were deducted during the current pay period
Net NI this period	The net NI payment for the current pay period
Net NI YTD	The net NI payment for the year to-date
PAYE this period	The amount of the PAYE tax deduction for this pay period
PAYE YTD	The amount of the PAYE tax deduction for the current payroll year to date
Payroll Category	The payroll categories applicable to each allocation line. Only those categories with an amount for this paycheque or an amount in the YTD (year-to-date) column will print.
Rate	The rate (if any) applicable to each allocation line
Sort Code of Employee’s Bank	The Sort Code for the Employee’s Bank, as displayed in the Banking Details window for each Pay Employee transaction
Tax Period	The number of the pay period for this cheque
Taxable Pay	The taxable amount of the total wages paid during this pay period
Taxable Pay YTD	The taxable amount of the total wages paid for this payroll year to date
Wages Amount	The total amount of wages applied to each payroll category
YTD Amount	The sum of the Pay History amounts applied to each category listed on the paycheque. For entitlements, the amount includes YTD and carry-over amounts. Note: The category must be included on the paycheque or the YTD amount will not appear.
Gross Wages	Total gross wages for the check whose stub is being printed
Gross Wages YTD	Total gross wages for the current payroll year

note : Some fields may not be available on some versions of the form layout

 

Invoice—Service

 

Field name	Data that will print in this field
note : More fields are available to customise this form:   • Supplemental fields from the Card Information window • Supplemental fields from the Company Information window • Supplemental fields from the Applied Payment Details window
*Inv/PO No.*	The number of the transaction with an asterisk before and after it
Amount	The amount of each line item entered on the transaction
Amount—Local	The amount of each line item entered on the transaction, in your local currency
Amount + VAT	The amount of the line item plus the amount of VAT for the line item
Amount + VAT—Local	The amount of the line item plus the amount of VAT for the line item
Applied	The total of the payments that have been applied to the sale
Balance	Amount of the sale including VAT and carriage charges minus any payments that may have been applied; that is, the amount that appears in the Balance Due field of the sale.
Balance—Local	Amount of the sale including tax and carriage charges, minus any payments that may have been applied; that is, the amount that appears in the Balance Due field of the sale, in your local currency.
Carriage	The carriage amount entered on the sale
Carriage—Local	The carriage amount entered on the sale, in your local currency
Carriage + VAT	Includes the carriage amount plus the VAT on the carriage
Carriage + VAT—Local	Includes the carriage amount plus the VAT on the carriage; this amount is in your local currency.
Category	The financial tracking category assigned to this sale
Comment	The comment entered on the transaction
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window.
Cust PO No.	The entry in the Customer PO No. field on the transaction
Date	The date entered on the transaction
Deliver Via	The delivery method entered on the transaction
Delivery Address	The delivery address entered on the transaction
Delivery Date	The date entered in the Promised Date field on the transaction
Description	The description of each line item entered on the transaction
Due Date	The date the payment is due, based on the terms of the sale
Ex Subtotal + Carriage	The VAT-exclusive subtotal amount for each item, including carriage charges
Foreign Currency Name	The name of the foreign currency in which this customer is billed
Foreign to Local Exchange Rate	The exchange rate for converting foreign currency to local currency
Invoice No.	The invoice number entered on the transaction
Invoice Type	The sale status of the invoice (Quote, Order or Invoice)
Job Description	The description of the job whose job number is entered for a line item
Job Name	The name of the job whose job number is entered for a line item
Job Number	The job number entered for a line item
Local Currency Name	The name of your local currency
Local to Foreign Exchange Rate	The exchange rate for converting local currency to foreign currency
Mailing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Memo	The memo entered in the Journal Memo field of the transaction
Original Amount in English	The amount of the sale including VAT and carriage charges (but not including any payments that may have been applied) in words. Words will print for amounts up to and including 99,999.99; for larger amounts, the amount will print in numeric form.
Page No.	The pages of the sale are counted; this field displays the number of the page.
Payment Method	The payment method selected when entering a payment for the sale. Data won’t print in this field if more than one payment has been applied to the sale.
Referral Source	The referral source entered on the transaction
Sales Value	The total amount of the sale used to compute VAT
Sales Value—Local	The total amount of the sale used to compute VAT, in your local currency
Subtotal	The total of the line item amounts on the sale. (No VAT included.)
Subtotal—Local	The total of the line item amounts on the sale, in your local currency (no tax included.)
Subtotal + VAT	Includes the subtotal amount plus the VAT on the subtotal
Terms	The terms that appear on the top of the transaction, that is, next to the Terms zoom arrow
Total	The total of the line items plus VAT and carriage charges. Doesn’t reflect any payments that may have been applied.
Total—Local	The total of the line items plus VAT and carriage charges, in your local currency. (Doesn’t reflect any payments that may have been applied.)
Total + VAT—Local	The total of the line items plus VAT, in your local currency. (Doesn’t reflect any payments that may have been applied.)
VAT	The total amount of VAT charged for line items and carriage on the sale
VAT Code	The applicable VAT code, as entered in the VAT Code Information window.
VAT Code Description	The description of the VAT code applied to this sale, as entered in the VAT Code List.
VAT Code—Carriage	An X is printed if the carriage entered on the sale is subject to VAT.
VAT Code w/o Import (Consolidated)	The code that applies to all consolidated taxes applied to this sale; any imported tax codes are not shown here.
VAT—Local	The total amount of VAT charged for line items and carriage on the sale, in your local currency
VAT Rate	The rate of any VAT to be applied to this sale, from the VAT Information window

note : Some fields may not be available on some versions of the form layout

 

Invoice—Item

 

Field name	Data that will print in this field
NOTE:   More data fields are available to customise this form: • Supplemental fields from the Applied Payment Details window • Supplemental fields from the Card Information window • Supplemental fields from the Company Information window • Supplemental fields from the Item Information window
*Inv/PO No.*	The transaction number, with an asterisk before and after it
Amount	The extended amount (item price X number of items) for each line item entered on the transaction
Amount + VAT	The amount of the line item plus the amount of the VAT for the line item
Amount + VAT—Local	The amount of the line item plus the amount of VAT for the line item
Amount—Local	The amount of each line item entered on the transaction, in your local currency
Applied	The total of the payments that have been applied to the sale
Applied—Local	The total of the payments that have been applied to the sale, in your local currency
Balance	Amount of the sale including VAT and carriage charges minus any payments that may have been applied; that is, the amount that appears in the Balance Due field of the sale
Balance—Local	Amount of the sale including tax and carriage charges minus any payments that may have been applied, in your local currency
Carriage	The carriage amount entered on the sale
Carriage—Local	The carriage amount entered on the sale
Carriage + VAT	The carriage amount plus the VAT on the carriage
Carriage + VAT—Local	The carriage amount plus the VAT on the carriage, in your local currency
Category	The financial tracking category assigned to the transaction associated with this invoice
Col	An X is printed if the terms for the sale are COD
Comment	The comment entered on the transaction
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Cust PO No.	The entry in the Customer PO No. field on the transaction
Date	The date entered on the transaction
Deliver Via	The delivery method entered on the transaction
Delivery Address	The delivery address entered on the transaction
Delivery Date	The date entered in the Promised Date field on the transaction
Description/Backordered Label	The description of each line item entered on the transaction. The word “Backordered” appears above the line items that are entered in the Backorder column.
Disc %	The discount entered in the Disc % column of the sale
Due Date	The date the payment is due, based on the terms of the sale
Ex. Subtotal + Carriage	The VAT-exclusive subtotal amount including any carriage charges that apply to the items
Foreign Currency Name	The name of the foreign currency in which this customer is billed
Foreign to Local Exchange Rate	The exchange rate for converting foreign currency to local currency
Invoice No.	The invoice number entered on the transaction
Invoice Type	The sale status of the invoice (Quote, Order or Invoice)
Job Description	The description of the job whose job number is entered for a line item
Job Name	The name of the job whose job number is entered for a line item
Job Number	The job number entered for a line item
Local Currency Name	The name of your local currency
Local to Foreign Exchange Rate	The exchange rate for converting local currency to foreign currency
Location ID	The ID of the location entered on a line item
Location Name	The name of the location entered on a line item
Mailing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Memo	The memo entered in the Journal Memo field of the transaction
My Item No.	The number of the item entered on the sale. This is the number for the item entered in the Item Information window.
Original Amount in English	The amount of the sale including VAT and carriage charges (but not including any payments that may have been applied). Amounts up to and including 99,999.99 will be printed in words; larger amounts will print in numeric form.
Page No.	The pages of the sale are counted; this field displays the number of the page.
Payment Method	The payment method selected when entering a payment for the sale. This field won’t print if more than one payment has been applied to the sale.
Ppd	An X is printed if the terms of the sale are Prepaid.
Price	The amount entered in the Price column of the sale
Price + VAT	The price plus the VAT on the price
Price—Local	The amount entered in the Price column of the sale, in your local currency
Price + VAT—Local	The price plus the VAT on the price, in your local currency
Qty/Units	The amount entered in the Deliver or Backordered field on the sale
Referral Source	The referral source entered on the transaction
Sales Value	The total amount of the sale used to compute VAT
Sales Value—Local	The total amount of the sale used to compute VAT, in your local currency
Salesperson	The name of the salesperson entered in the Salesperson field on the sale
Subtotal + VAT	The subtotal amount plus any VAT on the subtotal
Subtotal	The total of the line item amounts on the sale (no VAT included)
Subtotal—Local	The total of the line item amounts on the sale, in your local currency (no tax included.)
Terms	The terms that appear on the top of the transaction, next to the Terms zoom arrow
Total	The total of the line items plus VAT and carriage charges. Doesn’t reflect any payments that may have been applied.
Total Qty/Units	The total of all amounts in the Qty/Units column
Total—Local	The total of the line items plus tax and carriage charges, in your local currency. Doesn’t reflect any payments that may have been applied.
Total + VAT—Local	The total of the line items plus VAT, in your local currency. (Doesn’t reflect any payments that may have been applied.)
Unit	The entry in the Selling Unit of Measure field in the Selling Details view of the Item Information window for the line item
VAT	The total amount of VAT charged for line items and carriage on the sale
VAT Code	The applicable VAT code, as entered in the VAT Code Information window.
VAT Code—Carriage	An X is printed if the carriage entered on the sale is subject to VAT.
VAT Code Description	The description of the VAT code applied to each line item in the sale, as entered in the VAT Code List.
VAT Code w/o Import (Consolidated)	The code that applies to all consolidated taxes applied to this sale; any imported tax codes are not shown here.
VAT—Local	The total amount of VAT charged for line items and carriage on the sale, in your local currency
VAT Rate	The rate of any VAT to be applied to this sale, from the VAT Information window
VAT Reg. Number	Your company’s VAT Registration Number, from the Company Information window
VAT Total	The total amount of VAT charged for line items and carriage on the sale
VAT Total—Local	The total amount of VAT charged for line items and carriage on the sale, in your local currency

note : Some fields may not be available on some versions of the form layout

 

Invoice—Professional

 

Field name	Data that will print in this field
NOTE:  More data fields are available to customise this form: • Supplemental fields from the Applied Payment Details window • Supplemental fields from the Card Information window • Supplemental fields from the Company Information window
*Inv/PO No.*	The number of the transaction with an asterisk before and after it
Amount	The amount of each line item entered on the transaction
Amount—Local	The amount of each line item entered on the transaction, in your local currency
Amount + VAT	The amount of the line item plus the amount of VAT for the line item
Amount + VAT—Local	The amount of the line item plus the amount of VAT for the line item
Applied	The total of the payments that have been applied to the sale
Applied—Local	The total of the payments that have been applied to the sale, in your local currency
Balance	Amount of the sale including VAT minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the sale.
Balance—Local	Amount of the sale including tax and carriage charges minus any payments that may have been applied, in your local currency
Category	The financial tracking category assigned to the transaction associated with this invoice
Comment	The comment entered on the transaction
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window.
Cust PO No.	The entry in the Customer PO No. field on the transaction
Date	The date entered on the transaction
Delivery Date	The date entered in the Promised Date field on the transaction
Description	The description of each line item entered on the transaction
Due Date	The date the payment is due, based on the terms of the sale
Foreign Currency Name	The name of the foreign currency in which this customer is billed
Foreign to Local Exchange Rate	The exchange rate for converting foreign currency to local currency
Invoice No.	The invoice number entered on the transaction
Invoice Type	The sale status of the invoice (Quote, Order or Invoice)
Job Description	The description of the job whose job number is entered for a line item
Job Name	The name of the job whose job number is entered for a line item
Job Number	The job number entered for a line item
Local Currency Name	The name of your local currency
Local to Foreign Exchange Rate	The exchange rate for converting local currency to foreign currency
Mailing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Memo	The memo entered in the Journal Memo field of the transaction
Original Amount in English	The amount of the sale including VAT (but not including any payments that may have been applied). Words will print for amounts up to and including 99,999.99; for larger amounts, the amount will print in numeric form.
Page No.	The pages of the sale are counted; this field displays the number of the page.
Payment Method	The payment method selected when entering a payment for the sale. This field won’t print if more than one payment has been applied to the sale.
Reference Date	The date of service for each line item entered on the transaction
Referral Source	The referral source entered on the transaction
Sales Value	The total amount of the sale used to compute VAT
Sales Value—Local	The total amount of the sale used to compute VAT, in your local currency
Salesperson	The salesperson entered on the transaction
Subtotal + VAT	Includes the subtotal amount plus the VAT on the subtotal
Subtotal	The total of the line item amounts on the sale — no VAT included
Subtotal—Local	The total of the line item amounts on the sale, in your local currency (no tax included.)
Terms	The terms that appear on the top of the transaction, next to the Terms zoom arrow
Total	The total amount of the line items plus VAT. (Doesn’t reflect any payments that may have been applied.)
Total—Local	The total of the line items plus tax and carriage charges, in your local currency. Doesn’t reflect any payments that may have been applied.
Total + VAT—Local	The total of the line items plus VAT, in your local currency. (Doesn’t reflect any payments that may have been applied.)
VAT	The total amount of VAT charged for line items and carriage on the sale
VAT—Local	The total amount of VAT charged for line items and carriage on the sale, in your local currency
VAT Code	The VAT code applied to each item, as entered on the sale.
VAT Code Description	The description of the VAT code applied to each item, as entered as entered on the sale.
VAT Code w/o Import (Consolidated)	The code that applies to all consolidated taxes applied to this sale; any imported tax codes are not shown here.
VAT Rate	The rate of any VAT to be applied to this sale, from the VAT Information window
VAT Reg. Number	Your company’s VAT Registration Number, from the Company Information window
VAT Total	The total amount of VAT charged for line items and carriage on the sale
VAT Total—Local	The total amount of VAT charged for line items and carriage on the sale, in your local currency

note : Some fields may not be available on some versions of the form layout

 

Invoice—Time Billing

 

Field name	Data that will print in this field
NOTE:  Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
Amount + VAT	The amount of the line item plus the amount of VAT for the line item
Amount	The amount of each line item entered on the transaction
Applied	The total of the payments that have been applied to the sale
Balance	Amount of the sale including VAT and carriage charges minus any payments that may have been applied, that is, the amount that appears in the Balance Due field of the sale. When the preference I include Items on Time Billing Invoices is marked, carriage can be included on the Time Billing invoice layout, and the data in this field will include any carriage charges entered.
Category	The financial tracking category assigned to the transaction associated with this invoice
Comment	The comment entered on the transaction
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Cust PO No.	The entry in the Customer PO No. field on the transaction
Date	The date entered on the transaction
Deliver Via	The delivery method entered on the transaction
Delivery Address	The delivery address entered on the transaction. When the preference “I include Items on Time Billing Invoices” is marked, this field can appear on the Time Billing invoice layout.
Delivery Date	The date entered in the Promised Date field on the transaction
Description/Backordered Label	The Notes field for each activity entered on the transaction
Due Date	The date the payment is due, based on the terms of the sale
Foreign to Local Exchange Rate	The exchange rate for converting foreign currency to local currency
Carriage + VAT	Includes the carriage amount plus the VAT on the carriage
Carriage	The carriage amount entered on the sale
Invoice No.	The invoice number entered on the transaction
Invoice Type	The sale status of the invoice (Quote, Order or Invoice)
Job Description	The description of the job whose job number is entered for a line item
Job Name	The name of the job whose job number is entered for a line item
Job Number	The job number entered for a line item
Local to Foreign Exchange Rate	The exchange rate for converting local currency to foreign currency
Location ID	The ID of the location entered on a line item
Location Name	The name of the location entered on a line item
Mailing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Memo	The memo entered in the Journal Memo field of the transaction
My Activity No.	Activity number from the Activity Information window — Profile view or the Item number from the Item Information window — Profile view. When the preference I include Items on Time Billing Invoices is marked, item numbers can appear in this field.
Original Amount in English	The amount of the sale including VAT and carriage charges (but not including any payments that may have been applied). Amounts up to and including 99,999.99 are printed in words; larger amounts are printed in numeric form.
Page No.	The pages of the sale are counted; this field displays the number of the page.
Payment Method	The payment method selected when entering a payment for the sale. This field won’t print if more than one payment has been applied to the sale.
Price	The amount entered in the Price column of the sale
Qty/Units	The amount entered in the Hours/Units field on the sale
Reference Date	The date of service for each line item entered on the transaction
Referral Source	The referral source entered on the transaction
Sales Value	The total amount of the sale used to compute VAT
Subtotal + VAT	Includes the subtotal amount plus the VAT on the subtotal
Subtotal	The total of the line item amounts on the sale — no VAT included
Terms	The terms that appear on the top of the transaction (that is, next to the Terms zoom arrow)
Total	The total of the line items plus VAT and carriage charges. (Doesn’t reflect any payments that may have been applied.) When the preference I include Items on Time Billing Invoices is marked, carriage can be entered on the Time Billing invoice layout, and this total will include any carriage charges entered.
Total Qty/Units	The total of all amounts in the Qty/Units column
Unit	The entry in the Unit of Measurements field of the Activity Information window
VAT Code—Carriage	An X is printed if the carriage entered on the sale is subject to VAT.
VAT Code	The VAT code applied to each item, as entered on the sale.
VAT Rate	The rate of any VAT to be applied to this sale, from the VAT Information window
VAT Reg. Number	Your company’s VAT Registration Number, from the Company Information window
VAT Total	The total amount of VAT charged for line items and carriage on the sale
VAT	The amount of VAT charged for line items and carriage on the sale. When the preference “I include Items on Time Billing Invoices” is marked, carriage can be entered on the Time Billing invoice layout.

note : Some fields may not be available on some versions of the form layout

 

Labels—Service

 

Field name	Data that will print in this field
NOTE:  Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
*Inv/PO No.*	The number of the transaction with an asterisk before and after it
Comment	The comment entered on the transaction
Cust PO No.	The entry in the Customer PO No. field on the transaction
Date	The date entered on the transaction
Delivery Address	The delivery address entered on the transaction
Invoice No.	The invoice number entered on the transaction

note : Some fields may not be available on some versions of the form layout

 

Labels—Item

 

Field name	Data that will print in this field
NOTE:  Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
*Inv/PO No.*	The number of the transaction with an asterisk before and after it
Comment	The comment entered on the transaction
Cust PO No.	The entry in the Customer PO No. field on the transaction
Date	The date entered on the transaction
Deliver Via	The delivery method entered on the transaction
Delivery Address	The delivery address entered on the transaction
Delivery Date	The date entered in the Promised Date field on the transaction
Invoice No.	The invoice number entered on the transaction
No. of items	The total number of items entered in the Delivered column of the sale

note : Some fields may not be available on some versions of the form layout

 

Labels—Professional

 

Field name	Data that will print in this field
NOTE:  Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
*Inv/PO No.*	The number of the transaction with an asterisk before and after it
Comment	The comment entered on the transaction
Cust PO No.	The entry in the Customer PO No. field on the transaction
Date	The date entered on the transaction
Delivery Date	The date entered in the Promised Date field on the transaction
Invoice No.	The invoice number entered on the transaction
Mailing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view

note : Some fields may not be available on some versions of the form layout

 

Labels—Time Billing

 

Field name	Data that will print in this field
NOTE:  Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
*Inv/PO No.*	The number of the transaction with an asterisk before and after it
Comment	The comment entered on the transaction
Cust PO No.	The entry in the Customer PO No. field on the transaction
Date	The date entered on the transaction
Delivery Date	The date entered in the Promised Date field on the transaction
Deliver Via	The delivery method entered on the transaction
Delivery Address	The delivery address entered on the transaction
Mailing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view

note : Some fields may not be available on some versions of the form layout

 

Packing Slip—Service

 

Field name	Data that will print in this field
NOTE:   More data fields are available to customise this form: • Supplemental fields from the Card Information window • Supplemental fields from the Company Information window • Supplemental fields from the Applied Payment Details window
*Inv/PO No.*	The number of the transaction with an asterisk before and after it
Amount	The amount of each line item entered on the transaction.
Amount + VAT	The amount of the line item plus the amount of VAT for the line item
Applied	The total of the payments that have been applied to the sale.
Balance	Amount of the sale including VAT and carriage charges minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the sale.
Carriage	The carriage amount entered on the sale.
Carriage + VAT	Includes the carriage amount plus the VAT on the carriage
Category	The financial tracking category assigned to this sale
Comment	The comment entered on the transaction
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Cust PO No.	The entry in the Customer PO No. field on the transaction
Date	The date entered on the transaction
Deliver Via	The delivery method entered on the transaction
Delivery Date	The date entered in the Promised Date field on the transaction
Delivery Address	The delivery address entered on the transaction
Description	The description of each line item entered on the transaction
Due Date	The date the payment is due, based upon the terms of the sale
Ex Subtotal + Carriage	The VAT-exclusive subtotal amount for each item, including carriage charges
Inc Carriage	The charge including carriage
Invoice No.	The invoice number entered on the transaction
Invoice Type	The sale type of the invoice (Quote, Order or Invoice)
Job Description	The description of the job for which a job number appears for a line item
Job Name	The name of the job whose job number is entered for a line item
Job Number	The job number entered for a line item
Mailing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Memo	The memo entered in the Journal Memo field of the transaction
Original Amount in English	The amount of the sale including VAT and carriage charges (but not including any payments that may have been applied). Amounts up to and including 99,999.99 are printed in words; larger amounts are printed in numeric form.
Page No.	The pages of the sale are counted; this field displays the number of the page.
Payment Method	The payment method selected when entering a payment for the sale. This field won’t print if more than one payment has been applied to the sale.
Referral Source	The referral source entered on the transaction
Sales Value	The total amount of the sale used to compute the VAT.
Subtotal	The total of the line item amounts on the sale (no VAT included)
Subtotal + VAT	Includes the subtotal amount plus the VAT on the subtotal
Terms	The terms that appear on the top of the transaction, next to the Terms zoom arrow
Total	The total of the line items plus VAT and carriage charges. (Doesn’t reflect any payments that may have been applied.)
VAT	An X is printed if the VAT column is marked on the transaction for the line item.
VAT Code—Carriage	An X is printed if the carriage entered on the sale is subject to VAT.
VAT Code Description	The description of the VAT code applied to this sale, as entered in the VAT Code List.
VAT Rate	The rate of any VAT to be applied to this sale, from the VAT Information window
VAT Reg. Number	Your company’s VAT Registration Number, from the Company Information window
VAT Total	The total amount of VAT charged for line items and carriage on the sale
None	The title of the form appears in this text field. You may edit this title like any other form text field.

note : Some fields may not be available on some versions of the form layout

 

Packing Slip—Item

 

Field name	Data that will print in this field
NOTE:  More data fields are available to customise this form: · Supplemental fields from the Applied Payment Details window · Supplemental fields from the Card Information window · Supplemental fields from the Company Information window · Supplemental fields from the Item Information window
*Inv/PONo.*	The number of the transaction with an asterisk before and after it
Amount + VAT	The amount of the line item plus the amount of VAT for the line item
Amount	The amount of each line item entered on the transaction.
Applied	The total of the payments that have been applied to the sale.
Balance	Amount of the sale, including VAT and carriage charges minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the sale.
Carriage + VAT	The carriage amount plus the VAT on the carriage
Carriage	The carriage amount entered on the sale.
Category	The financial tracking category assigned to this sale
Col	An X is printed if the terms for the sale are COD
Comment	The comment entered on the transaction
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Cust PO No.	The entry in the Customer PO No. field on the transaction
Date	The date entered on the transaction
Deliver Via	The delivery method entered on the transaction
Delivery Address	The delivery address entered on the transaction
Delivery Date	The date entered in the Promised Date field on the transaction
Description/Backordered Label	The description of each line item entered on the transaction. The text “Backordered” appears above the line items that are entered in the Backorder column.
Disc %	The discount entered in the Disc% column of the sale.
Due Date	The date the payment is due, based on the terms of the sale
Invoice No.	The invoice number entered on the transaction
Invoice Type	The sale type of the invoice (Quote, Order or Invoice)
Job Description	The description of the job whose job number is entered for a line item
Job Name	The name of the job whose job number is entered for a line item
Job Number	The job number entered for a line item
Location ID ( AccountEdge Plus only)	The ID of the location entered for a line item.
Location Name ( AccountEdge Plus only)	The name of the location whose ID is entered on a line item.
Mailing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Memo	The memo entered in the Journal Memo field of the transaction
No. of Items	The total number of items entered in the Delivered column of the sale
Original Amount in English	The amount of the sale including VAT and carriage charges (but not including any payments that may have been applied). Amounts up to and including 99,999.99 are printed in words; larger amounts are printed in numeric form.
Packing Item No.	The item number that is recorded in the Item Information window and entered when the item is sold
Page No.	The pages of the sale are counted; this field displays the number of the page.
Payment Method	The payment method selected when entering a payment for the sale. This field won’t print if more than one payment has been applied to the sale.
Ppd	An X is printed if the terms for the sale are Prepaid.
Price + VAT	The price plus the VAT on the price
Price	The amount entered in the Price column of the sale.
Qty/Units	The amount entered in the Deliver or Backordered field on the sale
Referral Source	The referral source entered on the transaction
Sales Value	The total amount of the sale used to compute VAT
Subtotal + VAT	Includes the subtotal amount plus the VAT on the subtotal
Subtotal	The total of the line item amounts on the sale (no VAT included).
Terms	The terms that appear on the top of the transaction (next to the Terms zoom arrow)
Total	The total of the line items plus VAT and carriage charges. (Doesn’t reflect any payments that may have been applied.)
Total Qty/Units	The total number of items entered in the Delivered column of the sale
Unit	The entry in the Selling Unit of Measure field in the Selling Details view of the Item Information window for the line item
VAT Code	The VAT code applied to each item, as entered on the sale.
VAT Code Description	The description of the VAT code applied to each item, as entered as entered on the sale.
VAT Code w/o Import (Consolidated)	The code that applies to all consolidated taxes applied to this sale; any imported VAT codes are not shown here.
VAT Rate	The rate of any VAT to be applied to this sale, from the VAT Information window
VAT Total	The total amount of VAT charged for line items and carriage on the sale
None	The title of the form appears in this text field. You may edit this title like any other form text field.

note : Some fields may not be available on some versions of the form layout

 

Packing Slip—Professional

 

Field name	Data that will print in this field
NOTE:   More data fields are available to customise this form: · Supplemental fields from the Card Information window · Supplemental fields from the Company Information window · Supplemental fields from the Applied Payment Details window
*Inv/PO No.*	The number of the transaction with an asterisk before and after it
Amount	The amount of each line item entered on the transaction.
Amount + VAT	The amount of the line item plus the amount of VAT for the line item
Applied	The total of the payments that have been applied to the sale
Balance	Amount of the sale including VAT minus any payments that may have been applied; that is, the amount that appears in the Balance Due field of the sale
Category	The financial tracking category assigned to this sale
Comment	The comment entered on the transaction
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Cust PO No.	The entry in the Customer PO No. field on the transaction
Date	The date entered on the transaction
Delivery Date	The date entered in the Promised Date field on the transaction
Description	The description of each line item entered on the transaction
Due Date	The date the payment is due, based on the terms of the sale
Invoice No.	The invoice number entered on the transaction
Invoice Type	The sale status of the invoice (Quote, Order or Invoice)
Job Description	The description of the job whose job number is entered for a line item
Job Name	The name of the job whose job number is entered for a line item
Job Number	The job number entered for a line item
Mailing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Memo	The memo entered in the Journal Memo field of the transaction
Original Amount in English	The amount of the sale including VAT (but not including any payments that may have been applied). Amounts up to and including 99,999.99 are printed in words; larger amounts are printed in numeric form.
Page No.	The pages of the sale are counted; this field displays the number of the page.
Payment Method	The payment method selected when entering a payment for the sale. This field won’t print if more than one payment has been applied to the sale.
Reference Date	The date of service for each line item entered on the transaction
Referral Source	The referral source entered on the transaction
Sales Value	The total amount of the sale used to compute VAT.
Subtotal	The total of the line item amounts on the sale — no VAT included
Subtotal + VAT	Includes the subtotal amount plus the VAT on the subtotal
Terms	The terms that appear on the top of the transaction, that is, next to the Terms zoom arrow
Total	The total of the line items plus VAT and carriage charges. (Doesn’t reflect any payments that may have been applied.)
VAT Code	The VAT code applied to each item, as entered on the sale.
VAT Code Description	The description of the VAT code applied to each item, as entered as entered on the sale.
VAT Rate	The rate of any VAT to be applied to this sale, from the VAT Information window
VAT Reg. Number	Your company’s VAT Registration Number, from the Company Information window
VAT Total	The total amount of VAT charged for line items and carriage on the sale
None	The title of the form appears in this text field. You may edit this title like any other form text field.

note : Some fields may not be available on some versions of the form layout

 

Remittance Advice—Pay Bills

 

Field name	Data that will print in this field
NOTE:   More data fields are available to customise this form: · Supplemental fields from the Company Information window
Category	The financial tracking category assigned to this sale
Cheque Amount	The amount entered on the transaction in numeric form
Cheque Number	The cheque number entered on the transaction
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Finance Charges	The total amount of the finance charge from each invoice within the Pay Bills transaction
Finance Charges—Label	The finance charge label for the invoice field within the Pay Bills transaction
Memo	The memo entered in the Journal Memo field of the transaction
Page No.	The pages of the transaction are counted; this field displays the number of the page.
Payee	The name and address of the selected supplier, as entered in the supplier card.
Account Name	The name of the account selected in the transaction window (Pay Bills, Spend Money or Credit Refund)
Account No.	The number of the account selected in the transaction window (Pay Bills, Spend Money or Credit Refund)
Allocation Amount	The allocation amount entered on the transaction
Invoice Debit Memos	The total of any debit memos posted against this bill
Invoice Discounts	The total discounts that have been applied to this bill
Invoice Payments	The total payments that have been applied to pay this bill
Invoice Total Amount	The original value of the bill
Invoice Total Debits	The total of payments and debit memos posted against this bill

note : Some fields may not be available on some versions of the form layout

 

Remittance Advice—Spend Money

 

Field name	Data that will print in this field
NOTE:   More data fields are available to customise this form: · Supplemental fields from the Company Information window
Category	The financial tracking category assigned to this sale
Cheque Amount	The amount entered on the transaction in numeric form
Cheque Number	The cheque number entered on the transaction
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Memo	The memo entered in the Journal Memo field of the transaction
Page No.	The pages of the transaction are counted; this field displays the number of the page.
Payee	The name and address of the selected supplier, as entered in the supplier card.
Payment Date	The date entered Payment Date field on the transaction
Account Name	The name of the account selected in the transaction window (Pay Bills, Spend Money or Credit Refund)
Account No.	The number of the account selected in the transaction window (Pay Bills, Spend Money or Credit Refund)
Allocation Amount	The allocation amount entered on the transaction
Allocation Memo	The allocation memo entered on the transaction

note : Some fields may not be available on some versions of the form layout

 

Remittance Advice—Credit Refund

 

Field name	Data that will print in this field
NOTE:   More data fields are available to customise this form: · Supplemental fields from the Company Information window
Category	The financial tracking category assigned to this sale
Cheque Amount	The amount entered on the transaction in numeric form
Cheque Number	The cheque number entered on the transaction
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Memo	The memo entered in the Journal Memo field of the transaction
Page No.	The pages of the transaction are counted; this field displays the number of the page.
Payee	The name and address of the selected supplier, as entered in the supplier card.
Payment Date	The date entered Payment Date field on the transaction
Account Name	The name of the account selected in the transaction window (Pay Bills, Spend Money or Credit Refund)
Account No.	The number of the account selected in the transaction window (Pay Bills, Spend Money or Credit Refund)
Allocation Amount	The allocation amount entered on the transaction
Allocation Memo	The allocation memo entered on the transaction

note : Some fields may not be available on some versions of the form layout

 

Statements—Invoice

 

Field name	Data that will print in this field
NOTE:  Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
*Inv/PO No.*	The number assigned to each sales transaction with an asterisk before and after it
“Amount Remitted”	None. The basic form layout provides only a text title here, allowing you to present this portion of the statement to your customer as a remittance stub. Your customer may enter a remittance amount on the horizontal line below this text.
1st Ageing Period	The entry in this field depends on your selections for Ageing in the Reports & Forms view of the Preferences window. If you selected Daily Ageing, a number of days is displayed. The field displays the greatest number of days an invoice can be overdue for the 1st Period. For example, if “30 Days” is the entry in the Period 1 field, this entry is the title for amounts that are overdue 1 to 30 days. (Overdue amounts appear in the Period 1 data field.) If you selected Monthly Ageing and Identify by Month Names, the name of the month previous to the current month is displayed; this entry represents the month in which the invoice became overdue. If you selected Monthly Ageing and Identify by Month Numbers, the entry is 1 Month; this entry is the title for how many months the invoice is overdue.
2nd Ageing Period	The entry in this field depends on your selections for Ageing in the Reports & Forms view of the Preferences window. If you selected Daily Ageing, a number of days is displayed. The field displays the greatest number of days an invoice can be overdue for the 2nd Period. For example, if “60 Days” is the entry in the Period 2 field, the entry is the title for amounts that are 31 to 60 days overdue. (Overdue amounts appear in the Period 2 data field.) If you selected Monthly Ageing and Identify by Month Names, the name of the month that is two months previous to the current month is displayed; the entry represents the month in which the invoice became overdue. If you selected Monthly Ageing and Identify by Month Numbers, the entry is 2 Months; this entry is the title for how many months the invoice is overdue.
3rd Ageing Period	The entry in this field depends on your selections for Ageing in the Reports & Forms view of the Preferences window. If you selected Daily Ageing, a number of days is displayed. The field displays the greatest number of days an invoice can be overdue for the 3rd Period. For example, if “60+ Days” is the entry in the Period 3 field, the entry is the title for amounts that are overdue more than 60 days. (Overdue amounts appear in the Period 3 data field.) If you selected Monthly Ageing and Identify by Month Names, the name of the month that is three months previous to the current month is displayed; the entry represents the period in which the invoice became overdue. If you selected Monthly Ageing and Identify by Month Numbers, the entry is 2+Months; this entry is the title for how many months the invoice is overdue.
Balance Due	Amount of the sale including VAT and carriage charges minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the sale.
Billing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Charges	The amount that appears in the Total Amount field of each invoice
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Currency Symbol ( AccountEdge Plus only)	The symbol for the currency entered in the Company Information window — Profile view — for the customer. (To view the currency symbol that will appear, see the Currency Information window.)
Current Date	The date shown in your AccountEdge system; the date the statement is printed and on which any finance charges will be applied to an outstanding balance.
Current	The total of the balance due amounts that isn’t past the payment due date. The amount is calculated using the terms that appear in the Terms field of each invoice.
Cust PO No.	The entry in the Customer PO No. field on each transaction
Date	The date entered on each invoice and payment on the statement
Deposits Balance	The total amount of deposits available to be applied to this customer’s orders.
Finance Charges	The total finance charge made to this customer as of the date the statement is printed
Finance Charges—Label	Displays a title for the amount appearing in the Finance Charges data field.
ID#	Displays the number of each invoice and the number of each payment applied to the invoice.
Invoice No.	The invoice number entered on the sale. (An invoice statement lists only invoices that are open.)
Memo	The memo entered on each invoice
Page No.	The pages of the statement are counted; this field displays the number on each page.
Payments—All Types	Displays all payments applied to each invoice, including credits, discounts and payments received.
Payments—Credits Applied	Displays all credits applied to each invoice.
Payments—Discounts Applied	Displays all discounts applied to each invoice.
Payments—Received Payments	Displays all payments received for each invoice.
Period 1	The total amount overdue in the 1st Ageing Period. This amount is calculated using the terms that appear in the Terms field of each invoice. (For information about the 1st Ageing Period, see that field’s information in this table.)
Period 2	The total amount overdue in the 2nd Ageing Period. This amount is calculated using the terms that appear in the Terms field of each invoice. (For information about the 2nd Ageing Period, see that field’s information in this table.)
Period 3	The total amount overdue in the 3rd Ageing Period. This amount is calculated using the terms that appear in the Terms field of each invoice. (For information about the 3rd Ageing Period, see that field’s information in this table.)
Statement Date	The date on which the statement was created.
Total Owed	The total amount due on the open invoices plus the amount of finance charges, if any. Finance charges are added to the amount due only if you’ve marked Add Finance Charges to Amount Due in the Advanced Filters window.
None	The title of the form appears in this text field. You may edit this title like any other form text field.

note : Some fields may not be available on some versions of the form layout

 

Statements—Activity

 

Field name	Data that will print in this field
NOTE:  Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
“Amount Remitted”	None. The basic form layout provides only a text title here, allowing you to present this portion of the statement to your customer as a remittance stub. Your customer may enter a remittance amount on the horizontal line below this text.
1st Ageing Period	The entry in this field depends on your selections for Ageing in the Reports & Forms view of the Preferences window. If you selected Daily Ageing, a number of days is displayed. The field displays the greatest number of days that an invoice can be overdue for the 1st Period. For example, if “30 Days” is the entry in the Period 1 field, the entry is the label for amounts that are overdue 1 to 30 days. (Overdue amounts appear in the Period 1 data field.) If you selected Monthly Ageing and Identify by Month Names, the name of the month previous to the current month is displayed; the entry represents the month in which the invoice became overdue. If you selected Monthly Ageing and Identify by Month Numbers, the entry is 1 Month; this entry is the label for how many months the invoice is overdue.
2nd Ageing Period	The entry in this field depends on your selections for Ageing in the Reports & Forms view of the Preferences window. If you selected Daily Ageing, a number of days is displayed. The field displays the greatest number of days an invoice can be overdue for the 2nd Period. For example, if “60 Days” is the entry in the Period 2 field, the entry is the label for amounts that are overdue 31 to 60 days. (Overdue amounts appear in the Period 2 data field.) If you selected Monthly Ageing and Identify by Month Names, the name of the month that is two months previous to the current month is displayed; this entry represents the month in which the invoice became overdue. If you selected Monthly Ageing and Identify by Month Numbers, the entry is 2 Months; this entry is the label for how many months the invoice is overdue.
3rd Ageing Period	The entry in this field depends on your selections for Ageing in the Reports & Forms view of the Preferences window. If you selected Daily Ageing, a number of days is displayed. The field displays the greatest number of days an invoice can be overdue for the 3rd Period. For example, if “60+ Days” is the entry in the Period 3 field, the entry is the label for amounts that are overdue more than 60 days. (Overdue amounts appear in the Period 3 data field.) If you selected Monthly Ageing and Identify by Month Names, the name of the month that is three months previous to the current month is displayed; this entry represents the period in which the invoice became overdue. If you selected Monthly Ageing and Identify by Month Numbers, the entry is 2+Months; this entry is the label for how many months the invoice is overdue.
As Of Date	The first date on which charges in this statement were posted.
Balance	Amount of the sale including VAT minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the sale.
Balance	Amount of the sale including VAT and carriage charges minus any payments that have been applied. This is the amount that appears in the Balance Due field of each sale.
Balance	The balance carried forward for this customer, as at the “Activity From” date
Billing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Charges	The amount that appears in the Total Amount field of each invoice
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Currency Symbol ( AccountEdge Plus only)	The symbol of the currency entered in the Company Information window — Profile view for this customer. (To view the currency symbol that will appear, see the Currency Information window for that currency.)
Current	The total balance due that isn’t past the payment due date. The amount is calculated using the terms that appear in the Terms field of each invoice.
Current Date	The date shown in your AccountEdge system for the date the statement is printed.
Date	The date entered on each invoice, order and payment
Deposits Balance	The total amount of deposits available for this customer’s orders.
Finance Charges	The total finance charge made to this customer as of the date the statement is printed
Finance Charges—Label	Displays a title for the amount appearing in the Finance Charges data field.
Invoice Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Memo	The memo entered on each invoice shown on the statement
Page No.	The pages of the statement are counted; this field displays the number of each page.
Payment	The amount that appears in the Applied to Date field of each invoice
Period 1	The total amount overdue in the 1st Ageing Period. This amount is calculated using the terms that appear in the Terms field of each invoice. (For information about the 1st Ageing Period, see that field’s information in this table.)
Period 2	The total amount overdue in the 2nd Ageing Period. This amount is calculated using the terms that appear in the Terms field of each invoice. (For information about the 2nd Ageing Period, see that field’s information in this table.)
Period 3	The total amount overdue in the 3rd Ageing Period. This amount is calculated using the terms that appear in the Terms field of each invoice. (For information about the 3rd Ageing Period, see that field’s information in this table.)
Ref. No.	The number entered on each invoice, order and payment .
To Date	The date shown in your AccountEdge system; this is the date on which finance charges (if any) are applied to any outstanding balance
Total Owed	The total amount due on all charges plus the amount of finance charges, if any. Finance charges are added to the amount due only if you’ve marked Add Finance Charges to Amount Due in the window.
Total Owed	The total amount due on all charges plus the amount of finance charges, if any. Finance charges are added to the amount due only if you’ve marked Add Finance Charges to Amount Due in the Advanced Filters window.
VAT Reg. Number	Your company’s VAT Registration Number, from the Company Information window
None	The title of the form appears in this text field. You may edit this title like any other form text field.

note : Some fields may not be available on some versions of the form layout

 

Mailing Labels

 

Field name	Data that will print in this field
NOTE:  Supplemental fields from the Card Information window are also available to customise this form.
First Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Name	The name entered in the Name field of the Card Information window — Profile view

note : Some fields may not be available on some versions of the form layout

 

Purchase Order—Service

 

Field name	Data that will print in this field
NOTE:  Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
*Inv/PO No.*	The number of the transaction with an asterisk before and after it
Amount	The amount of each line item entered on the transaction
Amount + VAT	The amount of the line item plus the amount of VAT for the line item
Applied	The total of the payments that have been applied to this purchase
Balance	Amount of purchase including VAT and carriage charges minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the purchase.
Carriage	The carriage amount entered on the transaction
Carriage + VAT	Includes the carriage amount plus the VAT on the carriage
Category	The financial tracking category assigned to this purchase
Comment	The comment entered on the transaction
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Company Reg. Number	Your company’s registration number, as entered in the Company Information window
Date	The date entered on the transaction
Deliver Via	The delivery method entered on the transaction
Delivery Address	The delivery address entered on the transaction.
Delivery Date	The date entered in the Promised Date field on the transaction
Description	The description of each line item entered on the transaction
Due Date	The date the payment is due, based on the terms of the purchase
Ex Subtotal + Carriage	The VAT-exclusive subtotal amount for each item, including carriage charges
Foreign to Local Exchange Rate	The exchange rate for converting foreign currency to local currency
Job Description	The description of the job whose job number is entered for a line item
Job Name	The name of the job whose job number is entered for a line item
Job Number	The job number entered for a line item
Local to Foreign Exchange Rate	The exchange rate for converting local currency to foreign currency
Mailing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Memo	The memo entered in the Journal Memo field of the transaction
Original Amount in English	The amount of the purchase including VAT and carriage charges (but not including any payments that may have been applied). Amounts up to and including 99,999.99 are printed in words; larger amounts are printed in numeric form.
Page No.	The pages of the purchase are counted; this field displays the number of the page
Purchase No.	The purchase number entered on the transaction
Purchase Type	The type of the purchase at the time it is printed — Bill, Order or Quote
Purchases Value	The total amount of the purchase used to compute VAT
Subtotal	The total of the line item amounts on the purchase (no VAT included)
Subtotal + VAT	Includes the subtotal amount plus the VAT on the subtotal
Supp Inv No.	The entry in the Supplier Inv No. field on the transaction
Terms	The terms that appear on the top of the transaction, next to the Terms zoom arrow
Total	The total of the line items plus VAT and carriage charges. Doesn’t reflect any payments that may have been applied.
VAT	The amount of VAT charged for line items and carriage on the sale. When the preference “I include Items on Time Billing Invoices” is marked, carriage can be entered on the Time Billing invoice layout.
VAT Code	The VAT code applied to each item, as entered on the sale.
VAT Code—Carriage	An X is printed if the carriage entered on the transaction is subject to VAT.
VAT Rate	The rate of any VAT to be applied to this sale, from the VAT Information window
VAT Reg. Number	Your company’s VAT Registration Number, from the Company Information window
VAT Total	The total amount of VAT charged for line items and carriage on the sale

note : Some fields may not be available on some versions of the form layout

 

Purchase Order—Item

 

Field name	Data that will print in this field
NOTE:  More data fields are available to customise this form: · Supplemental fields from the Card Information window · Supplemental fields from the Company Information window · Supplemental fields from the Item Information window
*Inv/PO No.*	The number of the transaction with an asterisk before and after it
Amount	The amount of each line item entered on the transaction
Amount + VAT	The amount of the line item plus the amount of the VAT for the line item
Applied	The total of the payments that have been applied to the purchase
Balance	Amount of the purchase including VAT and carriage charges minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the purchase.
Carriage	The carriage amount entered on the purchase
Carriage + VAT	The carriage amount plus the VAT on the carriage
Category	The financial tracking category assigned to this purchase
Col	An X is printed if the terms for the purchase are COD
Comment	The comment entered on the transaction
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Date	The date entered on the transaction
Deliver Via	The delivery method entered on the transaction
Delivery Address	The delivery address entered on the transaction
Delivery Date	The date entered in the Promised Date field on the transaction
Description/Backordered Label	The description of each line item entered on the transaction. The text “Backordered” appears above the line items that are entered in the Backorder column.
Disc %	The discount entered in the Disc% column of the purchase
Due Date	The date the payment is due, based upon the terms of the purchase
Ex Subtotal + Carriage	The VAT-exclusive subtotal amount for each item, including carriage charges
Foreign to Local Exchange Rate	The exchange rate for converting foreign currency to local currency
Job Description	The description of the job whose job number is entered for a line item
Job Name	The name of the job whose job number is entered for a line item
Job Number	The job number entered for a line item
Local to Foreign Exchange Rate	The exchange rate for converting local currency to foreign currency
Location ID	The ID of the location entered on a line item
Location Name	The name of the location entered on a line item
Mailing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Memo	The memo entered in the Journal Memo field of the transaction
My Item No.	The number of the item entered on the purchase, which is the number for the item entered in the Item Information window
Original Amount in English	The amount of the purchase including VAT and carriage charges (but not including any payments that may have been applied). Amounts up to and including 99,999.99; for larger amounts, the amount will print in numeric form.
Page No.	The pages of the purchase are counted; this field displays the number of the page.
Ppd	An X is printed if the terms for the purchase are Prepaid.
Price	The amount entered in the Price column of the purchase
Price + VAT	The price plus the VAT on the price
Purchase No.	The purchase number entered on the transaction
Purchase Type	The type of the purchase at the time it is printed — Bill, Order or Quote
Purchases Value	The total amount of the purchase used to compute VAT
Qty/Units	The amount entered in the Received or Backordered field on the purchase
Subtotal	The total of the line item amounts on the purchase (no VAT included)
Subtotal + VAT	Includes the subtotal amount plus the VAT on the subtotal
Suppl Inv No.	The entry in the Supplier Inv No. field on the transaction
Supplier’s Item No.	The number entered in the Supplier Item Number field found in the Buying Details view of the Item Information window
Terms	The terms that appear on the top of the transaction (that is, next to the Terms zoom arrow)
Total	The total of the line items plus VAT and carriage charges. (Doesn’t reflect any payments that may have been applied.)
Total Qty/Units	The total of all amounts in the Qty/Units column
Unit	The entry in the Selling Unit of Measure field in the Selling Details view of the Item Information window for the line item
VAT	The amount of VAT charged for line items and carriage on the sale. When the preference “I include Items on Time Billing Invoices” is marked, carriage can be entered on the Time Billing invoice layout.
VAT Code	The VAT code applied to each item, as entered on the sale.
VAT Code—Carriage	An X is printed if the carriage entered on the sale is subject to VAT.
VAT Rate	The rate of any VAT to be applied to this sale, from the VAT Information window
VAT Reg. Number	Your company’s VAT Registration Number, from the Company Information window
VAT Total	The total amount of VAT charged for line items and carriage on the sale
None	You may add another text field below this heading to display the name of the salesperson responsible for this purchase.

note : Some fields may not be available on some versions of the form layout

 

Purchase Order—Professional

 

Field name	Data that will print in this field
NOTE:  Supplemental fields from the Card Information window and Supplemental fields from the Company Information window can also be used to customise this form.
*Inv/PO No.*	The number of the transaction with an asterisk before and after it
Amount + VAT	Includes the amount of the line item plus the amount of the VAT for the line item
Amount	The amount of each line item entered on the transaction
Applied	The total of the payments that have been applied to the purchase
Balance	Amount of the purchase including VAT minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the purchase.
Category	The financial tracking category assigned to this purchase
Comment	The comment entered on the transaction
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Date	The date entered on the transaction
Delivery Date	The date entered in the Promised Date field on the transaction
Description	The description of each line item entered on the transaction
Due Date	The date the payment is due, based on the terms of the purchase
Foreign to Local Exchange Rate	The exchange rate for converting foreign currency to local currency
Job Description	The description of the job whose job number is entered for a line item
Job Name	The name of the job whose job number is entered for a line item
Job Number	The job number entered for a line item
Local to Foreign Exchange Rate	The exchange rate for converting local currency to foreign currency
Mailing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
Memo	The memo entered in the Journal Memo field of the transaction
Original Amount in English	The amount of the purchase including VAT (but not including any payments that may have been applied). Amounts up to and including 99,999.99 will print in words; larger amounts will print in numeric form.
Page No.	The pages of the purchase are counted; this field displays the number of the page.
Purchase No.	The purchase number entered on the transaction
Purchase Type	The type of the purchase at the time it is printed — Bill, Order or Quote
Purchases Value	The total amount of the purchase used to compute VAT
Reference Date	The date of service for each line item entered on the transaction
Subtotal	The total of the line item amounts on the purchase (no VAT included)
Subtotal + VAT	Includes the subtotal amount plus the VAT on the subtotal
Suppl Inv No.	The entry in the Supplier Inv No. field on the transaction
Terms	The terms that appear on the top of the transaction, next to the Terms zoom arrow
Total	The total amount of the line items plus VAT. (Doesn’t reflect any payments that may have been applied.)
VAT	The total amount of VAT charged for line items and carriage on the sale
VAT Code—Carriage	An X is printed if the carriage entered on the sale is subject to VAT.
VAT Code Description	The description of the VAT code applied to this sale, as entered in the VAT Code List.
VAT Code w/o Import (Consolidated)	The code that applies to all consolidated taxes applied to this sale; any imported tax codes are not shown here.
VAT Rate	The rate of any VAT to be applied to this sale, from the VAT Information window
VAT Reg. Number	Your company’s VAT Registration Number, from the Company Information window
VAT Total	The total amount of VAT charged for line items and carriage on the sale

note : Some fields may not be available on some versions of the form layout

 

Payment Receipts

 

Field name	Data that will print in this field
NOTE:  Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available on this form.
Allocation Amount	The allocation amount entered on the transaction
Amount in English	The amount received in words. Words will print for amounts up to and including 99,999.99; for larger amounts, the amount will print in numeric form.
Amount in Numeric	The amount received with the full currency name.
Amount Received	The amount received — numeric
Authorisation Code	The authorisation code displayed in the Processed Receipt window.
Company Address	The company address entered in the Company Information window
Company Name	The company name entered in the Company Information window
Date	The date the receipt is printed.
ID Number	The AccountEdge transaction ID assigned to the payment transaction
Invoice No./Acct. No.	The invoice number entered on the transaction
Invoice Date/Acct. Name	The invoice date entered on the transaction
Memo	The memo entered in the Journal Memo field of the transaction
Name on Card	Information displayed in the Process Receipt window
Original Amount	Amount of the sale including VAT and carriage charges.
Payment Method	The payment method selected when entering a payment.
Payment Method Number	The number that is entered in the Applied Payment Detail window for a credit card payment method.
Payor	The name and address of the contact who made the payment, as entered on the Card Information window — Profile view
Transaction Type	The type of transaction entered: Sale, Void or Credit

note : Some fields may not be available on some versions of the form layout

 

Supplemental field descriptions

Supplemental fields from the Applied Payment Details window

 

Field name(s)	Data that will print in each field	Can be added to
Card Number	The card number entered in the Applied Payment Details window when a credit or debit card payment is applied to the sale. This field won’t print if more than one payment has been applied to the sale.	All invoices Packing Slip—Service Packing Slip—Item Packing Slip—Professional
Cheque Number	The cheque number entered in the Applied Payment Details window when entering a cheque payment for the sale. This field won’t print if more than one payment has been applied to the sale.	All invoices Packing Slip—Service Packing Slip—Item Packing Slip—Professional
Expiry Date	The expiry date entered in the Applied Payment Details window when a credit or debit card payment is applied to the sale. This field won’t print if more than one payment has been applied to the sale.	All invoices Packing Slip—Service Packing Slip—Item Packing Slip—Professional
Name on Card	The name on the card entered in the Applied Payment Details window when a credit or debit card payment is applied to the sale. This field won’t print if more than one payment has been applied to the sale.	All invoices Packing Slip—Service Packing Slip—Item Packing Slip—Professional
Payment Notes	The entry in the Notes field of the Applied Payment Details window when a payment is applied to the sale. This field won’t print if more than one payment has been applied to the sale.	All invoices Packing Slip—Service Packing Slip—Item Packing Slip—Professional

 

Supplemental fields from the Card Information window

 

Field name(s)	Data that will print in each field	Can be added to
Addr2—Contact Addr3—Contact Addr4—Contact Addr5—Contact	The name of each contact entered for the Address 2 — Address 5 Locations shown in the Card Information window—Profile view	All Sales Forms All Purchase Orders Mailing Labels Payment Receipts
Addr2—Country Addr3—Country Addr4—Country Addr5—Country	The entry in each Country field for the Address 2—Address 5 locations (if any) in the Card Information window. This information will print only if a card has been entered on the transaction.	All Sales Forms All Purchase Orders Cheque Layout Mailing Labels Payment Receipts
Addr2—Email Addr3—Email Addr4—Email Addr5—Email	The email addresses entered on the Card Information window — Profile view for the Address 2—Address 5 locations	All Sales Forms All Purchase Orders Mailing Labels
Addr2—Fax Addr3—Fax Addr4—Fax Addr5—Fax	The fax numbers entered for the Address 2 — Address 5 locations on the Card Information window—Profile view	All Sales Forms All Purchase Orders Mailing Labels
Addr2—Phone1 Addr2—Phone2 Addr2—Phone3	The No.1 — No.3 phone numbers entered on the Card Information window — Profile view for the Address 2 Location	All Sales Forms All Purchase Orders Mailing Labels
Addr2—Salutation Addr3—Salutation Addr4—Salutation Addr5—Salutation	The names or titles entered in each Salutation field for the Address 2 — Address 5 locations shown in the Card Information window — Profile view	All Sales Forms All Purchase Orders Mailing Labels
Addr2—WWW Addr3—WWW Addr4—WWW Addr5—WWW	The World Wide Web addresses entered for the Address 2 — Address 5 locations on the Card Information window — Profile view	All Sales Forms All Purchase Orders Mailing Labels
Addr3—Phone1 Addr3—Phone2 Addr3—Phone3	The No.1 — No.3 phone number entered on the Card Information window — Profile view for the Address 3 Location	All Sales Forms All Purchase Orders Mailing Labels
Addr4—Phone1 Addr4—Phone2 Addr4—Phone3	The No.1 — No.3 phone numbers entered on the Card Information window — Profile view for the Address 4 Location	All Sales Forms All Purchase Orders Mailing Labels
Addr5—Phone1 Addr5—Phone2 Addr5—Phone3	The No.1 — No.3 phone numbers entered on the Card Information window — Profile view for the Address 5 Location	All Sales Forms All Purchase Orders Mailing Labels
Address 2 Address 3 Address 4 Address 5	The street addresses entered on the Card Information window — Profile view for the Address 2 — Address 5 locations	All Sales Forms All Purchase Orders Mailing Labels
Card Custom Field 1 Card Custom Field 2 Card Custom Field 3	The entry(ies) in the Custom Field No.1—Custom Field No. 3 fields of the Card Information window. This information will print only if a card has been entered on the transaction.	All Sales Forms All Purchase Orders Mailing Labels Cheque Layout Payment Receipts
Card Custom List 1 Card Custom List 2 Card Custom List 3	The entry(ies) in the Custom List No.1—Custom List No.3 fields of the Card Information window. This information will print only if a card has been entered on the transaction.	All Sales Forms All Purchase Orders Mailing Labels Cheque Layout Payment Receipts
Card ID	The Card ID from the Card Information window. This information will print only if a card has been entered on the transaction.	All Sales Forms All Purchase Orders Mailing Labels Cheque Layout Payment Receipts
Contact Name	The name of the contact entered on the Card Information window — Profile view for the Address 1 Location	All Sales Forms All Purchase Orders Mailing Labels Cheque Layout Payment Receipts
Country	The entry in the Country field for Address 1 in the Card Information window	All Sales Forms All Purchase Orders Mailing Labels Cheque Layout Payment Receipts
Email	The email address entered on the Card Information window — Profile view for the Address 1 Location	All Sales Forms All Purchase Orders
Fax No.	The fax number entered on the Card Information window — Profile view for the Address 1 Location	All Sales Forms All Purchase Orders
Frequency	The Pay Frequency shown on the Payroll Details tab of the Card Information window for the employee	Stub Layout—Paycheque
Mailing Address	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view	All Sales Forms (Supplemental on Service, Time Billing and Item labels only) All Purchase Orders
Notes from Card	Entry in the Notes field on the Card Details tab of the Card Information window	Cheques and Stubs: Cheque Layout Stub Layout—Paycheque All Sales Forms All Purchase Orders Payment Receipts
Phone No.1 Phone No.2 Phone No.3	The No.1 — No.3 phone numbers entered on the Card Information window — Profile view for the Address 1 Location	All Sales Forms All Purchase Orders Mailing Labels Cheque Layout Payment Receipts
Salutation	The name or title entered in the Salutation field on the Card Information window — Profile view for the Address 1 Location.	All Sales Forms All Purchase Orders
Second Address	The address entered for the Address 2: Deliver To selection of the Location field in the Card Information window — Profile view	Mailing Labels
VAT Reg. Number (Card)	The VAT Registration number entered in the Card Information window — Selling Details view (for customers), or the Buying Details view (for suppliers).	Sales Forms: All Invoices All Packing Slips Statements—Invoice Statements—Activity All Purchase Orders
WWW	The World Wide Web address entered on the Card Information window — Profile view for the Address 1 Location	All Sales Forms All Purchase Orders Mailing Labels

 

Supplemental fields from the Company Information window

 

Field name(s)	Data that will print in each field	Can be added to
Company Address	The company address entered in the Company Information window.	Cheque Layout All Delivery Labels All invoices All packing slips
Company Email	The email address entered in the Company Information window	Cheque Layout All Sales Forms All Purchase Orders
Company Fax	The fax number entered in the Company Information window	Cheque Layout All Sales Forms All Purchase Orders
Company Name	The company name entered in the Company Information window.	Cheque Layout All Delivery Labels All Invoices All Packing Slips
Company Phone	The company phone number entered in the Company Information window	Cheque Layout All Sales Forms All Purchase Orders
Company Reg. Number	Your company’s registration number, as entered in the Company Information window	All Cheques and Stubs (except Payroll) All Invoices and Packing Slips All Purchase Orders Payment Receipts
VAT Reg. Number	Your company’s VAT Registration Number, from the Company Information window	Cheques and Stubs: Cheque Layout Stub Layout—Regular Stub Layout—Payable Stub Layout—Refund All Sales Forms

 

Supplemental fields from the Item Information window

 

Field name(s)	Data that will print in each field	Can be added to
Item Custom Field 1 Item Custom Field 2 Item Custom Field 3	The entries in the Custom Field No.1 — Custom Field No.3 fields of the Item Information window — Item Details view	Invoice—Item Packing Slip—Item Purchase Order—Item
Item Custom List 1 Item Custom List 2 Item Custom List 3	The entries in the Custom List No.1 — Custom List No.3 fields of the Item Information window	Invoice—Item Packing Slip—Item Purchase Order—Item
Item Description	The description of the item as entered in the Item Information window — Item Details view.	Invoice—Item Packing Slip—Item Purchase Order—Item
My Item No.	The number of each item as entered in the Item Information window.	Packing Slip—Item