Item Information window—Profile view

The Profile view of the Item Information window contains basic information about the item.

Field Descriptions

Item Number and name

If you are editing an existing item, the item number and name appear at the top of the window.

If you're creating a new item, enter an identifying number and name for the new item. You can use numbers, letters and symbols in the item number.

Inactive Item

Select this option if you rarely use this item and you don't want it to appear in selection lists. If you make the item inactive, existing transactions won't be affected and you'll still be able to enter new transactions for the item.

When you print the Items List (Summary) or Items List (Detail), you have the option to omit inactive items.

Quantity On Hand

If you include this item in your inventory, this field displays the current on-hand quantity for the item.

The quantity displayed is the total for all locations.

Current Value

If you include this item in your inventory, the total value of the inventory on hand for the item is displayed in this field.

Average Cost

If you include this item in your inventory, this field displays the average cost of the item. Average cost is calculated by dividing the total value of the item quantities by the number of items on hand.

Committed

If you include this item in your inventory, this field displays the quantity of the item entered on sales orders—items that are ordered but not yet invoiced to customers.

On Order

This field displays the quantities of all items from purchase orders—items that have been ordered but not yet received from your vendors or items that have been ordered but not yet billed to you by your vendors.

Available

If you include this item in your inventory, this field displays the quantity available for the item. An available quantity is calculated by adding an amount in the On Hand column to the amount in the On Order column and subtracting the amount in the Committed column.

I Buy This Item, I Sell This Item, I Inventory This Item

Select the option that best describes what you do with the item:

For these items...	Select
Items you buy that are not for resale, and whose quantities and values you don’t need to track. For example, items for office use only.	I Buy This Item
Items you buy and sell, but whose quantities and values you don’t need to track.	I Buy This Item I Sell This Item
Items you buy and sell and whose quantities and values you want to track.	I Buy This Item I Sell This Item I Inventory This Item
Items or services you want to include on an item invoice.	I Sell This Item
Finished goods you manufacture using other items.	I Sell This Item I Inventory This Item
Raw material you inventory and use as a component to build other items.	I Buy This Item I Inventory This Item
Intermediate goods in the process, including parts used to manufacture finished goods.	I Inventory This Item

Cost of Sales Account, Income Account for Tracking Sales, Asset Account for Item Inventory, Expense Account for Tracking Costs

After selecting how you use an item, select an account in the adjacent field:

Account	Description
Cost of Sales Account	Type or select the account you want to use to track the costs associated with producing this item.
Income Account for Tracking Sales	Type or select the account you want to use to record the income you receive from the sale of this item.
Asset Account for Item Inventory	Type or select the account you want to use to record the total value of this item.
Expense Account for Tracking Costs	Type or select the account you want to use to record costs associated with purchasing this item.

Copy From button

Click to copy another item’s information to this item record. All information for the item you choose will be copied to the current item record except for the following: item number, item name, vendor item number, auto-build information and history information.

New

Click to create a new item record.

OK

Click to save your changes and close the window.

Tips for this window

Related Topics

■	Creating items

■	Customizing inventory

■	Reviewing your inventory information