Set up Vendor Payments and Direct Deposits

When you have activated your Vendor Payments or Direct Deposits service, do the following to set up your service.

 

Step 1: Record your bank account information

You need to record your bank identification information for the checking account you specified in the Business Services Setup window. This is required for routing payments across the electronic payments network.

note : Entering bank account details in the Accounts Easy Setup Assistant

If you entered banking details for your accounts in the Set up the Accounts List to meet your business needs window of the Accounts Easy Setup Assistant, you can ignore this procedure.

1	Go to the Accounts command center and click Accounts List. The Accounts List window appears.

2	Select the bank account you will use for electronic payments. This is the account you selected in To activate Business Services above.

3	Click Edit. The Edit Accounts window appears.

4	Click the Banking tab.

5	Enter your bank account details. Copy this information as it appears on your bank statement or checkbook.

6	Click OK to return to the Accounts List window.

Step 2: Set up an electronic payments clearing account

When you record a transaction you want to pay electronically, you need to post the transaction to a temporary holding account until you create the electronic payment file. This holding account is called a clearing account.

Check your accounts list for an account named ‘Electronic Clearing Account.’ If it doesn’t exist, you need to create it. Note that the clearing account must be a banking account, that is, an account with a Bank or Credit Card type. For information on creating an account, see ‘Set up accounts’.

Before you can post transactions to the electronic clearing account, you need to make this account the linked (default) account for electronic payments.

1	Go to the Setup menu, choose Linked Accounts and then Accounts & Banking Accounts. The Accounts & Banking Linked Accounts window appears.

2	In the Bank Account for Electronic Payments field, type or select the Electronic Clearing Account.

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Click OK.

Step 3: Record vendor bank information

1	Go to the Card File command center and click Cards List. The Cards List window appears.

2	Locate a vendor that you pay electronically and click Edit. The Card Information window appears.

3	Click the Payment Details tab.

4	Enter the vendor’s bank account details.

5	Click OK to return to the Cards List window.

6	Repeat from step 2 for each vendor you pay electronically.

Step 4: Record employee bank information

note : Entering employee bank details in the Payroll Easy Setup Assistant

If you entered banking details for your employees in the Build your employee list window of the Payroll Easy Setup Assistant, you can ignore this procedure.

1	Go to the Card File command center and click Cards List. The Cards List window appears.

2	Locate an employee that you pay electronically and click Edit. The Card Information window appears.

3	Click the Payment Details tab.

4	Select Electronic from the Payment Method list.

5	Enter the employee’s bank account details.

6	Click OK to return to the Cards List window.

7	Repeat from step 2 for each employee you pay electronically.

Related topics

■	Set up Business Services

■	Activating Business Services