Direct Deposit and Electronic Vendor Payments

You can now pay your employees and your vendors electroncially using the AccountEdge software. By subscribing to the Direct Deposit service through our partner Forte Payment Systems, you will be able to enter employee and vendor bank account details and pay them electronically directly from within AccountEdge.

To set up Direct Deposit and/or Vendor Payments:

Make sure you have your merchant ID, user name, and password on hand.

1	Open your software company file.

a	Go to the Setup menu and choose Electronic Payments. Select Set Up Electronic Payments & Deposits from the drop down menu. The Business Services Setup window appears.

b	Select the Direct Deposit and/or Vendor Payments option.

c	Select the account from which electronic payments are to be withdrawn in the Pay From Account field. This account will become the default in the Prepare Electronic Payments window.

2	Enter the Merchant ID, User Name, and password information you received when you subscribed to Business Services.

Click OK.

Enter your bank account information

You need to record your bank identification information for the checking account you specified in the Business Services Setup window. This is required for routing payments across the electronic payments network.

note : Entering bank account details in the Accounts Easy Setup Assistant

If you entered banking details for your accounts in the Set up the Accounts List to meet your business needs window of the Accounts Easy Setup Assistant, you can ignore this procedure.

1	Go to the Accounts command centre and click Accounts List. The Accounts List window appears.

2	Select the bank account you will use for electronic payments. Click Edit. The Edit Accounts window appears.

3	Click the Banking tab.

4	Enter your bank account details. Copy this information as it appears on your bank statement or chequebook.

5	Click OK to return to the Accounts List window.

Create an electronic payments clearing account

When you record a transaction you want to pay electronically, you need to post the transaction to a temporary holding account until you create the electronic payment file. This holding account is called a clearing account.

Check your accounts list for an account named ‘Electronic Clearing Account.’ If it doesn’t exist, you need to create it. Note that the clearing account must be a banking account, that is, an account with a Bank or Credit Card type.

Before you can post transactions to the electronic clearing account, you need to make this account the linked (default) account for electronic payments.

1	Go to the Setup menu, choose Linked Accounts and then Accounts & Banking Accounts. The Accounts & Banking Linked Accounts window appears.

2	In the Bank Account for Electronic Payments field, type or select the Electronic Clearing Account.

Click OK.

Enter Vendor bank information

1	Go to the Card File command center and click Cards List. The Cards List window appears.

2	Locate a vendor that you pay electronically and click Edit. The Card Information window appears.

3	Click the Payment Details tab.

4	Enter the vendor’s bank account details.

5	Click OK to return to the Cards List window.

6	Repeat from step 2 for each vendor you pay electronically.

Enter employee bank information

note : Entering employee bank details in the Payroll Easy Setup Assistant

If you entered banking details for your employees in the Build your employee list window of the Payroll Easy Setup Assistant, you can ignore this procedure.

1	Go to the Card File command centre and click Cards List. The Cards List window appears.

2	Locate an employee that you pay electronically and click Edit. The Card Information window appears.

3	Click the Payment Details tab.

4	Select Electronic from the Payment Method list.

5	Enter the employee’s bank account details.

6	Click OK to return to the Cards List window.

7	Repeat from step 2 for each employee you pay electronically.

Back to New Features list