Set a password for the Administrator user ID

When you created your company file, a user ID called Administrator was automatically created.

A user ID is the means for:

■

controlling access to a company file

■

tracking a transaction record history

■

saving individual preferences.

By default, the Administrator user ID does not have a password assigned to it. Anyone who signs on with the Administrator user ID will have complete access to all command centres, functions, and windows and will be able to create, edit, and delete other user IDs.

For that reason, as soon as you create a company file, you should assign a password to the Administrator user ID; otherwise, anyone can sign on and then enter, edit, and delete transactions.

To set a password for the Administrator user ID

Start your AccountEdge software and click Open your company file in the welcome window that appears.

From the Command Centre go to Setup then Preferences. The Preferences window appears.

Click the Security tab.

Click the User IDs button. The User Access window appears.

Select the Administrator password and Edit to create a New Password for the Administrator access. You can enter up to 11 alpha-numeric characters including special characters such as @!&$+.

Click Record.

In the Change Password window, enter the password in both the New Password and Confirm Password fields.

Click Record.

Select any restrictions, if applicable.

Click OK.

note : Access restrictions

If you want to restrict other users from accessing certain features or information, you can create additional user IDs and specify their access restrictions. For more information, see Managing user accountsManaging user accounts, page 319.

Next task: Set up accounts