Purchases > Recording and settling vendor debits
A vendor debit is money that a vendor owes you.
Reverse an existing purchase. Use this method if you have been debited for the entire purchase.
Manually create a debit. Use this method if you have been debited for part of a purchase.
To reverse an existing purchase
Your company file transactions must be set to unchangeable before you can reverse a purchase; that is, the Transactions CAN’T be Changed; They Must be Reversed option must be selected in the Security tab of the Preferences window.
2
Go to the Edit menu and choose Reverse Purchase. A vendor debit appears in the Purchases window.
4
Click Record Reversal. A vendor debit memo appears in the Purchases Register window.
To manually create a debit for a non-item purchase
1
Go to the Purchases command centre and click Enter Purchases. The Purchases window appears.
2
In the Vendor field, type or select the vendor’s name.
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Select Bill from the list in the top left corner of the window.
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Click Layout and select Miscellaneous.
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In the Description field, type the reason for the vendor debit.
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In the Acct# field, type or select the account to be debited. This is the account you use for purchase returns.
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In the Amount field, type the amount of the debit as a negative amount.
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Click Record. A vendor debit memo appears in the Purchases Register window.
To manually create a debit for an item purchase
1
Go to the Purchases command centre and click Enter Purchases. The Purchases window appears.
2
In the Vendor field, type or select the vendor’s name.
3
Select Bill from the list in the top left of the window.
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Click Layout and select Item.
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In the Bill field, type the quantity of the item you are returning as a negative number.
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In the Item Number field, type the item number or select it from the list. The cost of the item is displayed as negative amount in the Total field.
7
Click Record. A vendor debit memo appears in the Purchases Register window.

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