Managing user accounts and company files > Managing user accounts
A user can only open a company file by completing the Sign-on window. The user must enter a user ID and password to gain access to the user account. Then, whenever a user enters a transaction, it is labeled with the user ID. This allows you to keep track of who entered particular transactions, useful for following up disputes with vendors or customers, and for identifying fraudulent transactions.
To create a user account
1
Start your software and click either Open or Browse for your company in the welcome window that appears.
2
If you clicked Open, the Sign-On window appears. If you clicked Browse for your company, the Open window appears. Navigate to and select the company file to be opened, and click Open. The Sign-on window appears.
3
Type Administrator in the User ID field, type the administrator’s password in the Password field, and click OK.
4
Go to the Setup menu and choose Preferences. The Preferences window appears.
5
Click the Security tab and then click User IDs. The User Access window appears.
6
Click New. The New User Details window appears.
7
Type the user name in the User ID field, then type the password in the Password and Confirm Password fields.
9
Click OK. The new user account appears in the User ID column of the User Access window.
10
Click the new user account in the User ID column, then click in the Not Allowed column next to those command centres or functions to be denied to the user.
11
Click OK.

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