Banking > Void Cheques
Void Cheques
Void Cheque allows for a seamless way to void any kind of cheque, mark it as reconciled, identify it using Transaction Journal and Recap Transaction, put a ‘rubber stamp’ on the transaction window and print the cheque.
A Void Cheque option is available in the Edit Menu and in the right-click menu for Spend Money, Spend Retainer, Pay Refund, Pay Bills, Pay Employee, Pay Liabilities, and Bank Register (Spend Money and Pay Bills only) transactions.
Transaction Journal and Recap Transaction will show the transaction as VOID and the Memo field is updated on each transaction.
To void a new cheque
If you find that one of your cheque forms is damaged and not usable for printing or that you have made a mistake when writing the cheque manually, you may want to void a cheque.
You can void a cheque if the cheque was damaged before recording it in your company file, if a recorded transaction is changeable and non-changeable. Follow the steps below to void a cheque that you have not recorded in your software. If you want to make changes to a cheque you have already recorded, see ‘Changing a transaction’.
1
Go to the Banking command centre and click Spend Money. The Spend Money window appears.
2
Choose the chequing account from which you want to void the cheque.
3
In the Cheque # field, type the number of the cheque you want to void.
4
Leave the Amount field and the account allocation fields blank.
5
Go to the Edit menu and select Void Cheque.
6
Click OK to confirm you want to void the cheque. A VOID stamp will appear on the cheque in the Spend Money window.
7
Click Record. .
To void a new cheque from the Bank Register
1
Go to the Banking command centre and click Bank Register. The Bank Register window appears.
2
Choose the chequing account from which you want to void the cheque.
3
In the Type field, select Spend Money or Pay Bill. All other selections do not offer the void cheque option.
4
In the Cheque No. field, enter the number of the cheque you want to void.
5
Go to the Edit menu and select Void New Bank Register Cheque.
6
Click OK to confirm you want to void the cheque. The cheque transaction will appear in the Bank Register window and will be marked VOID.
7
Click Record.
To void a recorded cheque that is marked changeable
If you want to make changes to a cheque you have already recorded, see ‘Changing a transaction’.
1
Go to the Banking command centre or to Find Transactions to locate the cheque you want to void.
2
Choose the chequing account from which you want to void the cheque.
3
Click on the zoom arrow of the cheque you want to void. The recorded cheque appears.
4
Go to the Edit menu and select Void Cheque.
5
Click OK to confirm you want to void the cheque. A VOID stamp will appear on the cheque.
6
Click OK to accept the changes and close the window.
7
The voided cheque will now appear in the Bank Register or Find Transactions window as VOID.
To void a recorded cheque that is marked unchangeable
If you want to make changes to a cheque you have already recorded, see ‘Changing a transaction’.
1
Go to the Banking command centre or to Find Transactions to locate the cheque you want to void.
2
Choose the chequing account from which you want to void. The recorded cheque appears.
3
Go to the Edit menu and select Reverse Cheque Transaction. A reversal of the cheque will appear. Notice the amount of the transaction has been removed.
4
Click Record to record the reversal and close the window.
5
The original transaction and the reversal are displayed in the Bank Register or Find Transactions window, both marked VOID.
Related topics
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Spending money
■
Receiving money
 

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