Managing user accounts and company files
>
Servicing your company file
> Changing company file date
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Introduction
Learn about your AccountEdge software
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Explore your AccountEdge software
Command centers
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Setting up your company file
Overview
Create a company file
Easy setup assistant
Set up preferences
Set a password for the company file
Set up accounts
Enter account opening balances
Advanced setup
Overview
Set up sales
Do an initial bank reconciliation
Task 1: Identify uncleared withdrawals and deposits
Task 2: Record uncleared withdrawals and deposits
Task 3: Reconcile
Set up Credit Card Processing
Activating Credit Card Processing
Web Pay Setup
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Banking
Receiving money
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Transferring money between accounts
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Declined authorization
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Reconciling your bank accounts
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Importing statements
Analyzing your cash flow [Windows only]
Sales
Creating a Lead Card
Creating a customer card
Entering sales
Task 1: Enter information about the customer
Task 2: Choose the type of sale
Task 3: Enter the items or services you are selling
Task 4: Enter additional information about the sale
Task 5: Complete the sale
Adding and deleting transaction lines, subtotals, and headers in sales transactions
Changing the status of a sale
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Receiving payments
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Printing and emailing payment receipts
Credit control
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Items
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Tracking Mileage
Company vehicles list
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Transactions
Finding a transaction
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Recurring transactions
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Create copy of a transaction
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Publishing a recurring transaction to iCal
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Reports
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Task 1: Select the data to be printed
Task 2: Select the required fields
Task 3: Select finishing options
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Task 5: Print the report
Task 6: Save the report
Changing the default fonts on reports
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Task 1: Display the form
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Task 6: Print the customized form
Changing the default fonts on forms
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Contact management
Creating a card
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Lead Source and Status
Reviewing your contact information
Financial control
Tracking financial information
Accounts
Jobs
Task 1: Set up a job
Task 2: Assign expenses to the job
Task 3: Bill the customer
Budgets
Entering budget amounts
Budget Shortcuts window
Auditing your records
Reviewing financial information
End-of-period procedures
Month-end procedures
Task 1: Run the Company Data Auditor
Task 2: Reconcile your bank accounts
Task 3: Review reports
Task 4: Send customer statements
Task 5: Record depreciation
Task 6: Lock periods
Starting a new fiscal year
Task 1: Complete month-end tasks
Task 2: Provide information to your accountant
Task 3: Enter end-of-year adjustments
Task 4: Back up your company file
Task 5: Start a new fiscal year
Task 6: Optimize and verify your company file
Managing user accounts and company files
Managing Master Password
Backing up and restoring company files
Servicing your company file
Checking your company file for errors
Optimizing your company file
Purging information that is no longer needed
Troubleshooting file-locking problems
Changing company file date
Troubleshooting your company file
Alert messages—company file
Alert messages—transactions
Importing and exporting data
Exporting data
Importing data
Importing Quicken (QIF) files
Managing import and export records
Using OfficeLink
Viewing reports in Microsoft Excel (OfficeLink)
Modifying OfficeLink templates for Microsoft Excel
Creating personalized letters (OfficeLink)
OfficeLink templates for personalized letters
Viewing reports in Microsoft Excel
Creating personalized letters using OfficeLink
OfficeLink templates for personalized letters
OfficeLink notes and warnings
AppleScripts
Glossary
Index
Changing company file date
AccountEdge has the ability to determine if the date set in the program is the same as the current system date. In the past, if the company file was left open overnight or the file was open in the background, the date of the system would change but the date in the company file would remain the same until it was closed and then reopened.
Now, if the company file has been left open overnight or the file was open in the background, as soon as the user begins to work in the company file a message will alert the user that the dates may be different.
If the following windows are currently open they will need to be closed before you can update the date in the company file:
■
General Journal
■
Spend Money
■
Receive Money
■
Invoice/Purchases
■
Credit Memos
■
Credit Card Entry
■
Transfer Money
■
Pay Liabilities
■
Reconcile Accounts
■
Prepare Electronic Payment
■
Receive Payments/Pay Bills
You will be able to update the company file date to match the current system date without having to close and reopen your company file.
To update AccountEdge dates
1
Go to the
File
menu at any command center and select
Update AccountEdge Dates
. The
Update AccountEdge Dates
window will appear.
2
Enter the date in the
Update Date
field you want to use for the transactions in your company file.
3
Click
Update
.
Related topics
■
Optimizing your company file
■
Backing up and restoring company files
■
Purging information that is no longer needed
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