Void Checks

Void Check allows for a seamless way to void any kind of check, mark it as reconciled, identify it using Transaction Journal and Recap Transaction, put a ‘rubber stamp’ on the transaction window and print the check.

A Void Check option is available in the Edit Menu and in the right-click menu for Spend Money, Spend Retainer, Pay Refund, Pay Bills, Pay Employee, Pay Liabilities, and Bank Register (Spend Money and Pay Bills only) transactions.

Transaction Journal and Recap Transaction will show the transaction as VOID and the Memo field is updated on each transaction.

To void a new check

If you find that one of your check forms is damaged and not usable for printing or that you have made a mistake when writing the check manually, you may want to void a check.

You can void a check if the check was damaged before recording it in your company file, if a recorded transaction is changeable and non-changeable. Follow the steps below to void a check that you have not recorded in your software. If you want to make changes to a check you have already recorded, see ‘Changing or deleting a transaction’.

Go to the Banking command center and click Spend Money. The Spend Money window appears.

Choose the checking account from which you want to void the check.

In the Check # field, type the number of the check you want to void.

Leave the Amount field and the account allocation fields blank.

Go to the Edit menu and select Void Check.

Click OK to confirm you want to void the check. A VOID stamp will appear on the check in the Spend Money window.

Click Record. .

To void a new check from the Bank Register

Go to the Banking command center and click Bank Register. The Bank Register window appears.

Choose the checking account from which you want to void the check.

In the Type field, select Spend Money or Pay Bill. All other selections do not offer the void check option.

In the Check No. field, enter the number of the check you want to void.

Go to the Edit menu and select Void New Bank Register Check.

Click OK to confirm you want to void the check. The check transaction will appear in the Bank Register window and will be marked VOID.

Click Record.

To void a recorded checking that is marked changeable

If you want to make changes to a check you have already recorded, see ‘Changing a transaction’.

Go to the Banking command center or to Find Transactions to locate the checking you want to void.

Choose the checking account from which you want to void the checking.

Click on the zoom arrow of the checking you want to void. The recorded checking appears.

Go to the Edit menu and select Void Checking.

Click OK to confirm you want to void the checking. A VOID stamp will appear on the checking.

Click OK to accept the changes and close the window.

The voided checking will now appear in the Bank Register or Find Transactions window as VOID.

To void a recorded checking that is marked unchangeable

If you want to make changes to a check you have already recorded, see ‘Changing a transaction’.

Go to the Banking command center or to Find Transactions to locate the checking you want to void.

Choose the checking account from which you want to void. The recorded checking appears.

Go to the Edit menu and select Reverse Checking Transaction. A reversal of the checking will appear. Notice the amount of the transaction has been removed.

Click Record to record the reversal and close the window.

The original transaction and the reversal are displayed in the Bank Register or Find Transactions window, both marked VOID.