Employer Expense Information window

A	Linked Expense Account is the account to which you are charging this expense. The Account for Employer Expenses you specified when setting up payroll appears as the default.
B	Linked Payable Account is the liability account to which your expense will accrue. The Account for Deductions & Expenses you specified when setting up payroll appears as the default.
C	If you want amounts you have paid to appear on employees’ check stubs or pay advices, select the Print on Paycheck Stub option.
D	Click the Type of Expense arrow and choose the expense type: • SUI for state unemployment insurance • SDI for state disability insurance • Other for all expenses other than SDI or SUI, such as matching amounts for 401(K) and insurance programs.
E	If you are creating an Other expense type, Expense Basis can be: • Equals x Percent of allows you to enter a percentage of any of the wage or deduction categories, or a percentage of all of the wage categories (by choosing Gross Wages or Federal Wages). This expense will be charged until the expense limit is reached. • Equals x Dollars per allows you to type the specified amount per pay period, per month, or per year until the limit is reached.
F	If you are creating an Other expense type, limits can be used to place a ceiling on the expense. For example, for an expense of $30 per pay period and a limit of 2% of Gross Wages, a paycheck with Gross Wages of $1,000 yields an expense of only $20 (i.e. 2%). Limit may be one of the following: • No Limit signifies no limit to the expense for this category. • Equals x Percent of results in the maximum expense being a percentage of a wage or deduction category or of all wage categories. For example, an expense might be $20 per pay period up to a maximum of 20% of the employee’s base salary. • Equals x Dollars per results in the maximum expense being a fixed dollar amount per pay period, per month, or per year. For example, an expense might be 5% of an employee’s gross wages up to $1,000 per year.
G	If you are creating an SUI or SDI expense, type or select a state postal abbreviation for the employer expense.
H	If you are creating an SUI or SDI expense type, enter your company's state tax identification number in the State Tax ID field.
I	If you are creating an SUI expense type, enter your company's state unemployment insurance (SUI) rate as a percentage. If you are creating an SDI expense type, enter your company's state disability insurance (SDI) rate as a percentage.
J	If you are creating an SUI or SDI expense type, type the wages limit.

Related topics

■	Creating payroll categories

■	Editing payroll categories