Setting up a company-file folder on a Mac OS X host

note : Using MYOB AccountEdge Network Edition

This section is only for users running AccountEdge (standard edition). If you are using AccountEdge Network Edition, refer to the equivalent procedure in the MYOB AccountEdge Network Edition Implementation Guide.

When you store your company file on a host running Mac OS X, you can run MYOB AccountEdge on that host but can only open the company file in single-user mode. This means that workers on other workstations cannot access the company file at the same time.

To resolve this situation, you can store the company file on a Macintosh host computer running Mac OS X but do not run MYOB AccountEdge on that host, or only run it infrequently—perhaps to print reports—when others do not need access.

To activate TCP/IP on a Mac OS X host or workstation

This procedure shows you how to activate the TCP/IP protocol on a computer and set either automatic or manual IP addressing.

note : Seek expert assistance

The following steps may not apply to the way your LAN is set up. If so, seek the advice of your system administrator or a qualified network consultant.

1	Log in as an administrator.

2	Open the System Preferences and click Network. The Network window appears.

3	In the Show field, select Built-in Ethernet for a cabled network or select Airport for a wireless network, and then click the TCP/IP tab.

4	Configure the addressing method.

■	If addresses are dynamically assigned, select Using DHCP in the Configure field. In the DHCP Client ID field, type the name by which the computer is to be recognised.

■	Otherwise, select Manually in the Configure field. In the IP Address field, type the IP address, for example, 10.24.5.253.

5	If you set the address manually, in the DNS Servers text field, type the IP address of the LAN’s primary DNS server on the first line and those of secondary DNS servers—if there are any—one to a line on the remaining lines.

6	Click Apply Now. If addresses are dynamically assigned, the DHCP server then dynamically assigns an IP number to the computer, and the IP Address, Subnet Mask and Router fields are updated.

To create a shared user account on the Mac OS X host

1	Log in as an administrator.

2	Open the System Preferences and click Accounts. The Accounts window appears.

3	Click the (+) button.

4	Complete the fields in the Password tab.

Name	Type share.
Short Name	Type share.
Password	Type a password of letters and digits.
Verify	Repeat the password.
Password Hint	[Optional] Type a reminder phrase.

5	If the user is not an administrator, deselect the Allow user to administer this computer option in the Security tab.

A new user account called share is created. The home folder of the share user is located at /Users/share and contains a folder called Public, that is, /Users/share/Public. This Public folder is where you will place new company files so that they can be accessed by any workstation on the network.

6	Close the Accounts window and log out of the computer.

7	Log in again as the new user, share.

8	Go to the /Users/share/ folder and select the Public folder.

9	Go to the Finder’s File menu and choose Get Info. The Public Info window appears.

10	Expand the Ownership & Permissions section and the Details section.

11	Select Read & Write in the Others field.

To share a Public folder on the Mac OS X host

1	Log in as an administrator.

2	Launch the System Preferences application and click the Sharing icon. The Sharing control panel appears.

3	Click the Services tab.

4	In the Select a service to change its settings list, select the Personal File Sharing option. The Start button changes to Stop after a pause.

5	Open the Finder and move the company file from its present location to the /Users/share/Public folder.

Related topics

■	Preparing company files for multiple users

■	Setting up the network hardware

■	Accessing the shared company file from Mac OS X workstations