The Profile view of the Activity Information window enables you to set up information about the activities you perform for your customers. Using this window you can name the activity and identify how you charge for and track it.
The Profile view of the Activity Information window enables you to set up information about the activities you perform for your customers. Using this window you can name the activity and identify how you charge for and track it.Type a unique ID for this activity. You can use numbers, letters and symbols. If the first character you enter is a backward slash (\), the number won’t be printed on your invoices.If you rarely use this activity and you don't want to see it in selection lists, select this option.If you mark the activity as inactive, existing transactions won't be affected in any way and you'll still be able to enter new transactions for the activity, however the activity won’t appear in the Select from List windows.If you want this activity’s description to appear in the Notes field of time billing invoices instead of the activity name, select this option. This option appears if you select Chargeable in the Status field.Type or select the account that you want to use to tracking the income you receive from billing for this activity. This field appears if you select Chargeable in the Status field.Taxable When SoldIf you want to charge tax for this activity, select this option. The tax code that you enter on the customer’s card will automatically be applied when this activity is used on a Time Billing sale.This field appears only if you select Chargeable in the Status field.For non-hourly activities, enter the unit by which you measure your time for this activity. It can be whatever unit you want, including copies and miles.
■ Hourly: If this activity is time-based, select this option. Even if you enter your time in six minute units, you still bill for this activity on an hourly basis.
■ Non-Hourly: If this activity is not based on a unit of time, select this option. You could set up an activity for making photocopies and bill your customers by the copy. In this example, photocopying would be a non-hourly activity.
■ Chargeable: If you want to include this activity on time billing invoices, select this option.
■ Non-Chargeable: If you don’t charge your customers for this activity, but still want to track the activity on activity slips, select this option. Non-chargeable activities can’t be included on time billing invoices.
■ Use Employee Billing Rate: If you want the billing rate to be based on the rate you entered on the employee’s or vendor’s card, select this option.
■ Use Customer Billing Rate: If you want the billing rate to be based on the rate you entered on the customer’s card, select this option.
■ Use Activity Rate: If you want the billing rate to be based on the rate you entered in the Activity Rate field of this window, select this option.Type the amount you charge for one unit of this activity. This field appears only if you select the Chargeable option in the Status field and the Use Activity Rate option in the Rate field.