Sales

Entering Receive Payment transactions


Note:  You can subscribe to the MYOB Merchant Account Service to process credit card payments directly from AccountEdge

The scrolling list in the middle of the Receive Payments window is the main area where payments are entered. The list displays all orders and all open invoices. If you mark Include Closed Sales, the list will also include closed sales.

You have the choice of recording payments directly into one of your accounts (Deposit to Account) or of grouping payments into an undeposited funds account (Group with Undeposited Funds).

Note:  Choose your undeposited funds account for customer credit card payments and credits

If you choose to group your payments and use the Prepare Bank Deposit window to enter a deposit, you can sort payments by payment method in the Prepare Bank Deposit window.

If you've entered payment information for the card in the Card Information window, the payment method will appear automatically. If not, you can select a payment method, if you wish.

Entering discounts

You can also enter an amount in the Discount field; any amount entered here will lower the amount in the Total Due field. An amount will be entered automatically in the Discount field if, according to the terms of the sale, you owe the customer a discount for prompt payment; this amount can be edited. (Working with discounts for prompt payment)

Journal numbers

When you're entering the details of a customer payment in MYOB AccountEdge, you should keep the default journal number (ID #) for each transaction. This will help ensure that you don't duplicate numbers. If you want to assign a different number, you should keep the CR prefix originally assigned so it will be easy to distinguish the transaction as a Cash Receipts transaction.

Applying payment amounts

The amount you enter in the Amount Received field in the top half of the window is a debit amount, and the amounts you enter in the Amount Applied column are credit amounts. Keep in mind that the amounts you apply in the Amount Applied column will accumulate in the Total Applied field. Before you can record the transaction, the Total Applied amount must equal the amount that appears in the Amount Received field in the top half of the window. The Out of Balance amount must be zero before you record a transaction.

Entering payment details

Use the Details button to access the Applied Payment Details (sales) window. Here, you can enter details about the transaction, for example, a check number (if the payment was made by check) or a credit card number and other information (if the payment was made using a credit card).

Note:  If you subscribe to the MYOB Merchant Account Service, you can authorize the payment

Entering customer credit card payments

When you accept a credit card payment, choose Group With Undeposited Funds or, if the Group With Undeposited Funds option isn't available in the window, select or enter the linked account for undeposited funds in the Deposit to Account field. (To handle customer credit card payments)

A few additional points
    Note:  The Bank Register can't be used to enter MYOB Merchant Account Service transactions

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