Purchases

To buy services from a vendor

The Purchases window should be displayed. (If you're starting this procedure from the Purchases Register, simply click the New Purchase/Quote/Order/Bill button.)

  1. If you want to record information about a quote or order, choose one of those options from the upper left corner of the window. Otherwise, accept the default selection (Bill). (Choosing the purchase you want)


  2. Enter the vendor's name (Entering information about the vendor), and review the vendor's shipping address and credit terms You can change them if necessary. (To change your credit terms for this transaction)


    Review the currency and adjust the exchange rate if necessary. [To change the exchange rate (if you're using Multicurrency)]
  1. Review the purchase number and date. If the vendor has given you an invoice number, be sure to enter it.


  2. Be sure the Service or Professional layout is selected. The selected layout appears in the Purchases window title. (To choose a purchase layout)


  3. Enter a line item for each service you are buying. Enter the expense account that's used to track the type of service you're buying. (Entering line items, header and subtotals on purchases)


  4. If you paid all or part of the amount owed using a check, enter the amount you paid. (When you record the purchase, you'll be asked to verify the check number, payee and memo.)


    Note: When you make a payment on an Order, the payment amount is recorded in the linked Asset Account for Vendor Deposits.
    For all other payment methods, don't enter an amount here. You'll record the payment after recording the purchase. (See Related topics.)
  1. If you want to print a bill (quote or order) for the purchase, click the Print button. Otherwise, click Record. You can print the purchase later if you like, using the Print/Email Purchases feature. (To print purchases)


    -- or --
    If you want to email the purchase, fax the purchase or save the purchase to disk, click the Send To button. (Choosing what to do with the purchase)

Related topics